SR-900-003
EPWM:CP:BJ:F:USER\BRIAN\ENVIROSERVICES.MSW
Council Meeting: September 12, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract with Arthur D. Little, Inc. for Environmental Services at Various
Locations in the City
Introduction
This report recommends that City Council authorize the City Manager to negotiate and
execute a contract with Arthur D. Little, Inc. for environmental investigation and
remediation services at the Airport, Transportation Yard and City Yard.
Background
As a part of ongoing operations, the City maintains fueling facilities and underground
storage tanks at the City?s Maintenance Yard, Transportation Facility and three Fire
Stations. In the past, the City has also owned fueling facilities at other locations, including
the Airport, which are no longer in operation. As a result of these fueling operations, spills
and leaks have occurred in the past, which require assessment and cleanup. At the
Airport and Transportation Facility, monitoring and cleanup systems have been installed
and are currently in operation. This work is conducted under the oversight of the Los
Angeles Regional Water Quality Control Board.
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Discussion
The cleanup systems, which have been installed at the Airport and Bus Yard, require
continuing operation and maintenance services to ensure effective and compliant
operation. Additionally, extensive environmental monitoring is required to comply with
regulatory directives and to evaluate the performance of the cleanup systems. Contracts
that have been previously executed with environmental firms to operate, maintain and
monitor these existing systems will expire in September 2000. The selected consultant will
be responsible for performing the scope of services mentioned above. Additionally, the
requested scope of services includes environmental investigation activities to address
environmental impacts detected at the City Yard during tank upgrade activities.
The required system operation and environmental monitoring and investigation activities
are specialized and technical in nature and require the services of an experienced and
qualified environmental engineering firm. Due to the sensitive nature and location of the
requested services, the consultants were pre-selected based upon their qualifications,
knowledge of the subject sites, and technical expertise. Staff distributed a request for
proposals to four consultants qualified to conduct the scope of work. Responses were
received from two firms.
Proposals were reviewed by a committee comprised of representatives from the
Environmental Programs and Maintenance Management Divisions of the Environmental
and Public Works Management Department, the Transportation Department and the
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Resource Management Department. Based upon the above noted qualifications, the
committee unanimously determined that Arthur D. Little, Inc. submitted the most cost-
effective proposal; therefore, staff recommends their award of the contract.
Budget/Financial Impact
This is a multi-year contract and only $1,412,587 is budgeted in the accounts referenced in
table 1 for the City?s fiscal year 2000/01 budget. The total contract amount includes
funding for Fiscal Years 2000/01, 20001/02 and 2002/03 totaling $2,207,233. This means
that future City budgets will need to include sufficient budget authority to fulfill contract
payment obligations now being incurred.
TABLE 1
ACCOUNT NAME ACCOUNT NUMBER AMOUNT
Underground Tank
C33002001.589000 $531,274
Management
Underground Tank Upgrades
C01002001.589000 $298,363
Transportation Yard
C41010799.589000 $573,105
Improvement
Water Fund
25671.555060 $9,845
Total Fiscal Yr. 2000/01
- $1,412,587
Funds for the scope of services to be conducted in fiscal years 2001/02 and 2002/03 have
been estimated in the current CIP budget and is contingent upon future City Council
approval. The remaining funds totaling $794,646 and subject to future City Council
appropriation for fiscal years 2001/02 and 2002/03, are presented below.
TABLE 2
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FUND FISCAL YR. 2001/02 FISCAL YEAR 2002/03
Airport Fund
$0 $271,914
General Fund
$0 $0
Transportation Fund
$236,744 $260,988
Water Fund
$10,000 $15,000
Total Fiscal Yrs. 2001/02 &
$246,744 $547,902
2002/03
Recommendation
This report recommends that City Council authorize the City Manager to negotiate and
execute a contract with Arthur D. Little, Inc. in an amount of $2,207,233 for environmental
investigation and remediation services at the Airport, Transportation Yard and City Yard.
The implementation of the contract for fiscal years 20001/02 and 2002/03 will be
contingent upon sufficient budget authority to fulfill contract obligations now being
incurred.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Brian J. Johnson, Acting Manager, Environmental Programs Division
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