SR-506-003-01 (3)
Council Meeting: August 8, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award a Construction Contract for the FY1999-2000
Street Improvement Project to All American Asphalt; and Authorize the City
Manager to Negotiate and Execute a Contract with Construction
Management Inspection for Construction Management of the Project.
Introduction
This report recommends that the City Council authorize the City Manager to Negotiate and
Execute a contract for the construction of the FY1999-2000 Street Improvement Project
withAll American Asphalt, the lowest responsible bidder, in the amount of $3,324,810 and
approve a contingency amount of $498,790; and authorize the City Manager to negotiate
and execute a construction management contract for the project with Construction
Management Inspection (CMI) in the amount of $198,320 and approve a contingency
amount of $29,680.
Background
Each fiscal year, the City Council authorizes the construction of street improvements
identified by the Environmental and Public Works Management Department including
street resurfacing, slurry sealing, and repairs to curbs, gutters, curb ramps, concrete bus
pads and sidewalks. The streets to be resurfaced are listed in Attachment ?A?.
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Discussion
The Notice Inviting Bids was published in Our Times on June 11, 2000 and June 15, 2000.
A Notice Inviting Bids, along with the plans and specifications, was also submitted to six
construction journals, and was sent to six women/minority business enterprise (WMBE)
associations. Fifteen contractors requested bid packages. The City Clerk's Office received
seven sealed bids that were publicly opened and read aloud on July 12, 2000 by the
Deputy City Clerk. The bid results are ranked as follows:
CONTRACTOR BID
1. All American Asphalt $3,324,810
2. Sully-Miller Contracting Company $3,664,650
3. Excel Paving Company $3,671,895
4. Griffith Company $3,936,160
5. Sequel Contractors, Inc. $4,117,950
6. Silvia Construction, Inc. $4,153,604
Advanced Construction $5,365,200
7.
City Engineer's Estimate $ 3,602,700
All American Asphalt, the lowest responsible bidder, supplied the City with a list of similar
projects that were recently completed. City staff conducted a review of references
provided, and all reported the Contractor has extensive experience in projects involving
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complex traffic control and parking issues and performs excellent quality work. The State
Contractors? License Board verified that the Contractor?s license is current, active and in
good standing.
Construction Management
A Request for Qualifications for construction management services was issued on July 26,
1999 to pre-qualify firms to provide construction management services to the City of Santa
Monica. A panel that included representatives from Civil Engineering?s Project
Development and Construction Management group interviewed three firms from the pre-
qualified list. The interview panel recommended CMI to provide construction management
services for this project. Selection criteria included previous experience, qualifications of
staff, ability to meet tight time schedules, and availability of staff.
The work includes oversight and continuous inspection of the Contractor?s work during
construction to ensure that the Contractor conforms with plans and specifications,
monitoring traffic control and detour plans, reviewing change order requests, and providing
information to the Contractor on an as-needed basis. CMI?s past performance on similar
projects completed for the City has been satisfactory.
Budget/Financial Impact
CONSTRUCTION FUNDS REQUIRED
Contract...................................... ????????..$3,324,810
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Contingency ..............................??????????$498,790
TOTAL CONSTRUCTION FUNDS REQUIRED................?$3,823,600
CONSTRUCTION MANAGEMENT FUNDS REQUIRED
Contract Amount ????????????????$198,320
Contingency????????????????..??..$29,680
TOTAL CONSTRUCTION FUNDS REQUIRED??????. $228,000
Construction funding in the amount of $3,823,600 is available in the following accounts:
C25015297.589000 $ 13,696
C01015298.589000 $ 252,593
C01015200.589000 $3,124,874
C20077798.589000 $ 11,828
C20077799.589000 $ 50,000
C20077700.589000 $ 100,000
C25015298.589000 $ 13,696
C25015200.589000 $ 104,586
C31015297.589000 $ 6,825
C31015200.589000 $ 52,500
C20077899.589000 $ 24,630
C20077800.589000 $ 49,483
C20077797.589000 $ 13,044
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C20041797.589000 $ 2,846
C20041798.589000 $ 2,999
Funding in the amount of $228,000 for construction management services is available in
account C01015298.589000.
Recommendation
Staff recommends that the City Council:
1. Award a Construction Contract for the FY1999-2000 Street Improvement Project to
All American Asphalt, the lowest responsible bidder, in the amount of $ 3,324,810
and approve a contingency amount of $498,790;
2. Authorize the City Manager to negotiate and execute a professional services
contract for construction management of the FY1999-2000 Street Improvement
Project with Construction Management Inspection (CMI) in the amount of $198,320
and approve a contingency amount of $29,680; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Attachment A ? List of Streets To Be Resurfaced
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Senior Civil Engineer
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Attachment A
STREETS TO BE RESURFACED:
Street Name Limits
th
11 Street From San Vicente Blvd. To Wilshire Blvd
th
18 Street From San Vicente Blvd. To Montana Ave.
th
19 Street From San Vicente Blvd. To Montana Ave.
th
20 Street From Carlyle Ave. To Montana Ave.
st
21 Street From San Vicente Blvd. To Georgina Ave.
st
21 Street From Washington To California Ave.
st
21 PL. From Carlyle Ave. To Montana Ave.
nd
22 Street From Montana Ave. To Washington Ave.
nd
22 Street From Washington Ave. To Wilshire Blvd.
nd
22 Street From San Vicente Blvd. To Carlyle Ave.
nd
22 Street From Montana Ave. To Washington Ave.
rd
22 Street From Washington Ave. To Wilshire Blvd.
rd
23 Street From Montana Ave. To Washington Ave.
rd
23 Street From Washington Ave. To Wilshire Blvd.
rd
23 Street From Alta Ave. To Montana Ave.
th
24 Street From San Vicente Blvd. To Alta Ave.
th
24 Street From Washington Ave. To Wilshire Blvd.
th
25 Street From Montana Ave. To Washington Ave.
th
25 Street From San Vicente Blvd. To Montana Ave.
th
25 Street From Washington Ave. To California Ave.
thnd
California Ave. From 20 Street To 22 Street
thth
California Ave. From 25 Street To 26 Street
Chelsea Ave. From Washington Ave. To California Ave.
Colorado Ave. From Lincoln Blvd. To Stewart Street (See detail K)
Euclid Street From Pico Blvd. To Terminus At I-10
rdth
Idaho From 23 Street To 25 Street
thst
Carlyle Ave. From 19 Street To 21 Street
th
12 Street From Michigan Ave. To Terminus At I-10
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ATTACHMENT A (CONTINUED)
STREETS TO BE SLURRY SEALED:
Street Name Limits
th
17 Street From Montana Ave. To Wilshire Blvd.
th
18 Street From Montana Ave. To Wilshire Blvd.
th
19 Street From Montana Ave. To Wilshire Blvd.
th
20 Street From Montana Ave. To Wilshire Blvd.
th
20 Street From San Vicente Blvd. To Carlyle Ave.
st
21 PL. From San Vicente Blvd. To Carlyle Ave.
st
21 Street From Montana Ave. To Washington Ave.
st
21 Street From Wilshire Blvd. To California Ave.
st
21 Street From Georgina Ave. To Montana Ave.
nd
22 Street From Marguerita Ave. To Montana Ave.
rd
23 Street From San Vicente Blvd. To Alta Ave.
thth
Alta Ave. From 17 Street To 26 Street
ndth
California Ave. From 22 Street To 25 Street
thth
Carlyle Ave. From 17 Street To 19 Street
stth
Carlyle Ave. From 21 Street To 26 Street
thst
Georgina Ave. From 17 Street To 21 Street
stth
Georgina Ave. From 21 PL. To 26 Street
thrd
Idaho From 17 Street To 23 Street
thth
Idaho From 25 Street To 26 Street
thth
Marguerita Ave. From 17 Street To 26 Street
thth
Washington Ave. From 17 Street To 26 Street
CURB RAMP CONSTRUCTION
Various Locations
BUS PAD CONSTRUCTION
Various Locations
SIDEWALK REPAIR
Various Locations
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