SR-506-003-07 (2)
EPWM:CP:AA:DB:JC F:\DATA\SPFILES\SP1797\CC1797.8.doc
City Council Meeting: September 11, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
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SUBJECT: Award of Construction Contract for the Streetlight Assessment District
Project
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Introduction
This report recommends that the City Council award a contract for the construction of
new streetlights to L.A. Signal, Inc., the best bidder, in the amount of $262,070 for
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District ?B? ?
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installation of streetlights on Dewey Street from 17 Street to 23 Street, Robson
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Street,District ?C? ?
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District ?D? ?
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Avenue from 17 Street to Dewey Street and Marine Street from Lincoln Boulevard to
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17 Street and approve $37,930 in contingency funds for this contract.
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Background
On April 10, 2001, the City Council held a Public Hearing for the formation of Streetlight
Assessment Districts in accordance with the requirements of Article XIII D of the
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the Proposition
California Constitution, the Proposition 218 Omnibus Implementation Act, and Santa
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Act .
Monica Municipal Code section 7.04.860.
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a
On May 8, 2001, Council accepted the results of the streetlight assessment election and
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installation
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various
approved the formation of the following assessment districts:
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District ?B? ? Dewey Street from 17 Street to 23 Street
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District ?C? ? Robson Avenue from 17 Street to Dewey Street
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District ?D? ? Marine Street from Lincoln Boulevard to 17 Street
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Discussion
The Notice Inviting Bids was published in the Los Angeles Times Westside Weekly and
the F.W. Dodge newsletter on June15 and 17, 2001, respectively. A Notice Inviting
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(4)
Bids, along with the plans and specifications, were also submitted to four construction
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and were sent to six (6)
women/minority business enterprise
journals and five MBE/WBE agencies. Bid packages were requested by three
(WMBE) associations
contractors. The City Clerk's Office received two sealed bids which were read aloud on
June 27, 2001 by the Deputy City Clerk.
Formatted
The base bid results were as follows:
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1. C. T. & F., Incorporated $617,330.11
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2. L.A. Signal, Incorporated $262,070.00
City Engineer's Estimate $326,150.00
The best bidder, LA Signal, Inc., supplied the City with the names of recent similar
projects including series circuit street lighting for the City of Beverly Hills; street lighting
for the City of Glendale; and traffic signals for the City of Baldwin Park. Staff contacted
representatives of those agencies which reported that the Contractor?s work was very
good. Staff also contacted the Center for Contractor Compliance and found L.A. Signal
Inc. did not report any non-compliance issues. The State Contractors License Board
verified that the Contractor?s license is current, active and in good standing.
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BUDGET/FINANCIAL IMPACT
The funds required for this project are as follows:
Construction Contract
Bid Amount $262,070
Contingency $ 37,930
Total Contract $300,000
The City?s share of the project costs is as follows;
Bid Amount $176,330
Contingency $ 25,571
Total Contract $201,901
Incidental Expenses $ 27,095
Contingency $ 4,064
Total Incidental expenses* $ 31,159
Total City portion of Project amount $233,060
*Incidental expenses include staff time for engineering surveys, design, public
notifications, administration of the assessment district, advertisements, etc.
Funding for the City portion of the project is available in the following accounts:
C01015594.589000 ?New Streetlight Systems? $ 29,101
C01015595.589000 ?New Streetlight Systems? $ 36,108
C01015599.589000 ?New Streetlight Systems? $167,851
Total Available: $233,060
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The remaining $113,308 in costs for the project, including $98,099 for the construction
contract and $15,209 for incidental expenses, will be paid through the property owners
assessments.
Assessments will be paid upon completion of the work and will be held in a Trust
Account pending payment to the contractor.
RECOMMENDATION
Staff recommends that the City Council:
1. Award a contract for the installation of new streetlights at various locations to L.A.
Signal, Inc., the best bidder, in the amount of $262,070 and approve $37,930 in
contingency funds;
2. Approve the expenditure of funds described in the Budget/Financial Impact
section above; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Renee Cowhig, Maintenance Manager
Kim Braun, Facilities Maintenance Superintendent
Dave Britton, P.E., Sr. Civil Engineer
Jim Creager, P.E., Civil Engineer
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