SR-904-001-02 (3)
EPWM: CP: AA: JS: MM \SP1837\CC1837.doc
Council Meeting: March 28, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation that the City Council Authorize the City Manager to
Negotiate and Execute a Professional Services Contract with KPFF
Consulting Engineers for Engineering Evaluation, Testing and Conceptual
Design for the Seismic Upgrade of the Police Wing of City Hall
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services contract with KPFF Consulting Engineers (KPFF) in an
amount not to exceed $60,000 for engineering evaluation, testing and conceptual design
services for the seismic upgrade of the Police Wing of City Hall, and approve $6,000 in
contingency funds for this contract. KPFF will provide a report that will include seismic
strengthening recommendations and cost estimates.
Background
The Police Wing was built in 1958 and remodeled and expanded in 1977. It has not been
seismically retrofitted to comply with current building codes or to withstand future
earthquakes. Following the 1994 Northridge Earthquake, the City obtained a commitment
from the Federal Emergency Management Agency (FEMA) to fund a portion of the costs of
seismic upgrade for the Police Wing.
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After the Police staff and attendant functions move into the new Public Safety Building,
space in the existing Police Wing will become available for other uses. However, before
utilizing this space, the City intends to perform seismic retrofit work, and to remodel the
facility to accommodate general, non-police occupancy. Therefore, the need for
engineering evaluation and design services is two-fold: 1) To provide seismic structural
information and propose upgrade strategies; and 2) To provide structural information
needed for future space planning.
Discussion
A Request for Proposals for seismic retrofit design services was issued to seven pre-
qualified consulting firms. Four proposals were received and evaluated by a selection
committee consisting of the City Building Officer, City Engineer, Disaster Recovery
Program Manager, Disaster Recovery Staff Architect, and a Technical Advisory Consultant
to the City. The evaluation was based on the following criteria: 1) technical competence
of the firm and its understanding of the scope of the project; 2) recent project experience
that shows the firms expertise in essential facility seismic retrofit design; 3) past
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performance demonstrating ability to meet schedules, be responsive, and be cooperative;
4) staffing resources; and 5) approach to the work. The committee unanimously selected
KPFF Consulting Engineers as the most qualified to provide seismic retrofit evaluation and
design services on essential City facilities. KPFF has a thorough understanding of the
project requirements, excellent qualifications of the proposed design team, and has
provided highly satisfactory service to the City on seismic evaluations following the
Northridge earthquake. Two recently completed projects include St. John's Hospital and
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Health Center in Santa Monica and St. Joseph's Health Systems in Fullerton. Project
representatives said KPFF consultants were professional, creative and timely.
Although construction of the seismic upgrades cannot begin until late 2001 or early 2002, it
is necessary to commence the seismic evaluation and design immediately in order to
assess future space planning constraints and budgetary requirements.
Budget/Financial Impact
FUNDS REQUIRED
Contract $60,000
Contingency $ 6,000
$66,000
Funds are available in account E13202000.555060.3000. Funds from this account qualify
as a portion of the City's matching funds requirement to utilize FEMA Hazard Mitigation
Grant Program funding.
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a professional services
contract with KPFF Consulting Engineers in an amount not to exceed
$60,000 for engineering evaluation and conceptual design services for the
seismic upgrade of the Police Wing and approve $6,000 in contingency
funds for the contract; and
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2. Authorize the City Engineer to issue any necessary change orders to
complete additional work in conformance with the Administrative Instructions
on change orders.
Prepared by: Craig Perkins, Director, EPWM Dept.
Anthony Antich, City Engineer
Jack Schroeder, Disaster Recovery Program Manager
Miriam Mulder, Disaster Recovery Architect
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