SR-701-001-01
PD:JTB:MJM:f\police\share\staffrpt\destruct
City Council Meeting 03/07/00 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Resolution Approving Destruction of Obsolete Records of the Police
Department
Introduction
This report requests that the City Council approve the attached resolution authorizing
the destruction of obsolete records in the Police Department.
Background
Government Code Section 34090 authorizes the destruction of certain records upon the
request of the Department if the City Attorney has given written consent for the
destruction of the records and if the City Council approves the destruction of the records
by resolution. The Chief of Police has requested that certain obsolete records be
destroyed as their retention is no longer required for operations and the space they
occupy is required for other purposes. A complete description of the records to be
destroyed is contained in Exhibit ?A? accompanying the resolution. The City Attorney
has approved the destruction of these records.
1
Budget/Financial Impact
It is estimated that the cost for the destruction process for Exhibit ?A? records will be
$250. The funds for this purpose are available at account 01304.522310.
Recommendation
It is recommended that the accompanying resolution be adopted.
Prepared by: James T. Butts, Jr., Chief of Police
2
3