SR-502-002-03
EPWM: CP: AA: SL: DB \SP1792\CC1792. doc Santa Monica, California
Council Meeting: January 11, 2000
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and
Execute a Professional Services Contract with Kennedy/Jenks
Consultants for the Design of the Riviera Reservoir Rehabilitation
Project
Introduction
This report recommends that the City Council authorize the City Manager to
negotiate and execute a professional services contract with Kennedy/Jenks
Consultants in an amount not to exceed $175,000 for the preparation of plans,
specifications and cost estimates for the Riviera Reservoir Rehabilitation Project
and approve $25,000 in contingency funds for the contract.
Background
The Riviera Reservoir is one of four reservoirs owned and operated by the City of
Santa Monica. Its capacity is 25 million gallons and accounts for over half of the
City?s total water distribution storage capacity. The Riviera Reservoir stores
water purchased from the Metropolitan Water District (MWD) and produced from
the area's City groundwater wells. Currently, the City purchases approximately
80% of its water from the MWD due to the shutdown of seven City wells impaired
by MTBE contamination. The remaining 20% of the water is produced from
groundwater wells not contaminated with MTBE. The reservoir is integral to the
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Water Distribution System for providing operational, emergency and reserve
water storage.
Rehabilitation of the Riviera Reservoir is essential to improve water system
operation and reliability. The design modifications include the placement of
baffle walls within the reservoir to create a serpentine route for the water from the
inlet to the outlet, and to increase disinfectant contact time. A recirculation pump
will be added to assist in the movement of the water within the reservoir, inlet and
outlet valves will be replaced, and a new ventilation point will be added for
increased air circulation within the reservoir. In FY 99/00, the City Council
budgeted funds for the design of the Riviera Reservoir Rehabilitation Project
through the Capital Improvement Program.
Discussion
In August 1999, a Request for Proposals (RFP) was issued to six (6) qualified
consulting firms for the design of the rehabilitation of the Riviera Reservoir. On
August 27, 1999, proposals were received from Kennedy/Jenks Consultants and
Robert Bein, William Frost and Associates. A selection committee consisting of
the Project Manager, the Utilities Engineer and the Water Production
Superintendent was formed to evaluate the proposals and interview both
consulting firms.
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The selection criteria requirements included the firm?s understanding of the
project?s scope; direct experience on previous similar projects and approach to
work; technical competence and qualifications of the proposed staff; the ability to
meet the desired time frames; cost of services and innovative design
alternatives.
Staff recommends Kennedy/Jenks Consultants perform the required engineering
design services for the Riviera Reservoir Rehabilitation Project. Kennedy/Jenks
Consultants has had extensive experience with similar water storage facilities,
involving water quality evaluation, planning, design and construction, and
extensive experience working with State and local agencies, including the City of
Santa Monica.
Staff checked references regarding project experience for the City of Eureka and
the Calleguas Municipal Water District. Kennedy/Jenks provided evaluation and
rehabilitation design services for the City of Eureka?s 18 million gallon reservoir.
For Calleguas Municipal Water District, Kennedy/Jenks provided design and
construction services on the District?s new water treatment plant, which included
an 8 million gallon reservoir. On the Calleguas project, aesthetics were of
particular concern to both the owner and the neighboring residential community,
because the project was visible from the surrounding hills, a concern in regard to
this project. The representatives of both municipalities commended the
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Kennedy/Jenks Consultants design team as being very knowledgeable,
competent, professional, and able to conform to project timelines and budget.
Budget/Financial Impact
FUNDS REQUIRED FOR THE RIVIERA RESERVOIR REHABILITATION
PROJECT DESIGN:
Contract?????..???????????$175,000
Contingency?????????????? $ 25,000
TOTAL FUNDS REQUIRED FOR DESIGN. . .$200,000
Funds are available in the amount of $200,000 for the design of the Riviera
Reservoir Rehabilitation Project in Account No. C25085000.589000.
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a professional services
contract with Kennedy/Jenks Consultants, in an amount not to exceed
$175,000 and approve $25,000 in contingency funds for the contract; and
2. Authorize the City Engineer to issue any necessary modifications to the
contract to complete additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works
Management
Anthony Antich, P.E., City Engineer
Gil Borboa, P.E., Utilities Manager
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