SR-904-001-02
EPWM:CP:AA:LF:SK [s:/sp1593/cc1593p.doc]
Council Meeting: November 23, 1999 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award a Contract for Interior Painting of City Hall
Introduction
This report recommends that the City Council award a contract for the interior painting
of City Hall to Alamo Painting, the lowest responsible bidder, in the amount of $55,280
and approve $10,720 in contingency for the contract.
Discussion
In FY 1996-97, the City created the Facilities Maintenance Program, an on-going multi-
year program to remedy deferred maintenance in City-owned properties. This aspect of
the program is a contract for painting the interior areas of City Hall, including Building
and Safety, EPWM Administration, Rent Control, License, City Clerk, City Manager,
Cultural and Community Services, Planning, the employee lounge, and City Attorney
offices. Police offices are not included in this contract.
A Notice Inviting Bids for the construction contract was published on September
16, 1999 in The Argonaut and The Greensheet. Bid documents were sent to six
women/minority businesses enterprise associations (WMBE). Bidding packages
were requested by 13 contractors. The City Clerk?s office received nine sealed
bids, which were publicly opened and read aloud on October 14, 1999 by the
Deputy City Clerk. The bid results for painting were as follows:
KAZ Painting $ 34,988.68
Alamo Painting $ 55,280.00
Nike Construction Co. $ 57,000.00
Prime Painting Contractors $ 62,000.00
Union Construction Painting $ 69,500.00
Procon Development & Engineers, Inc. $ 75,600.00
Fix Painting Co. $ 79,000.00
Saris European Painting, Inc. $ 99,645.00
Keith K.C., Lee, Inc. $135,000.00
Engineer's Estimate $80,000-$100,000
KAZ Painting, the apparent low bidder, withdrew its bid on October 18, 1999, upon
discovering that the specified amount of paint coatings had been omitted from their
price. The lowest responsible bidder, Alamo Painting, supplied the City with the names
of five previous project representatives and all reported that the contractor?s work was
satisfactory. The contractor has successfully completed similar projects at the City
Theatre for the City of La Mirada, County of Orange Hall of Administration, several
buildings at California State University ? Long Beach, several buildings at the University
of California at Irvine, and numerous buildings for the City of Riverside, Department of
Parks and Recreation. The State Contractors' License Board verified that the
contractor?s license is current, active, and in good standing. The proposed painting of
City Hall is estimated to take 60 calendar days.
Financial/Budget Impact
FUNDS REQUIRED
Contractor $55,280
Contingency $10,720
TOTAL $66,000
Funds are available in CIP account number C01008598.589000, "City Facilities
Maintenance."
Recommendation
Staff recommends that the City Council:
1. Award a construction contract for the interior painting of City Hall to the lowest
responsible bidder, Alamo Painting, in the amount of $55,280 and approve
$10,720 in contingency funds for the contract; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the administrative instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental & Public Works Mgt.
Anthony Antich, P.E., City Engineer
Stanley Klemanowicz, Project Manager
Renee Cowhig, Maintenance Manager