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M-9/8/1970 (3) ~ . . . . . REDEVELOPME~T AGE~CV OF THE C I TV OF SANTA HOI. I CA, CAL I FORi-) IA September 8, 1970 4:30 P.M. The Redevelopment Agency of the City of Santa Monica, California. met in regular session in the City Council Chambers. on September 8, 1970, at 4:30 P.M. PRESENT: MEMBERS: J. lee Schimmer, Chairman Pro-Tern Clifford Connelly Ted Fach, entered at 4:37 P.M. l. Wayne Harding Mortimer T. Richey Philip E. Whiting ABSENT: MEMBERS: B. Thomas Barnard ALSO PRESEi.T: Gary G. Jones, Executive Director May Palfrey. Secretary APPROVAL OF MI~UTES: The minutes of August 18, 1970 were approved as mai led. APPROVAL OF BILLS: The Director reviewed the Contract bills as follows: Musick, Peeler & Garrett John Gray . . . . . . . . ~2.380.00 595.00 TOTAL BILLS . . . . $2.975.00 The Director reviewed the accounts payable items through September 8, 1970. Mr. Harding moved, seconded by Mr. Whiting. that the Contract bills and the accounts payable items through September 8. 1970 be paid as submitted. The motion carried with the following roll call vote: AVES: NOES: ABSENT: MEt1BERS: NEM8ERS: MENBERS: Schimmer, Connelly, Harding, Richey, Whiting None Barnard, Fach The Director called the Members I attention to the bill for $29.10 noting that the Agency had obtained the services of the A-I Telephone Answering Service to insure complete coverage of the Agency phones during the hours of 8:00 A.M. to 6:00 P.M. He noted that the continuing service would cost the Agency $17.50 per month. Mr. Fach entered at 4:37 P.M. PROJECT ACTIONS AND REPORTS: ProJect 1 (b): ~eneral Telephone C~mpany Lease - Off-Street Parkinq The Director stated that he had negotiated with the General Telephone Company on a rental rate for 18.000 sq. ft. adjacent to the General Telephone Company Building in Project I (b) for off-street parking and that the rate of $360.00 per month had been established as an equitable amount. He added that the General Telephone Company was in the process of preparing the amendment to the existing lease, dated June I. 1967, and would soon submit it to the Agency. Upon the Director's recommendation, Hr. Richey moved. seconded by Mr. Connelly, that the Agency approve the amendment to the ~ . . . . . Minutes - 9/8/70 Page Two existing lease between the Agency and the General Telephone Company for an area of 18.000 sq. ft. to be used for off-street parking purposes, at a rental rate of $360.00 per month. The motion carried with the following roll call vote: AYES: NOES: ABSENT: MEi'lBERS: MEMBERS: MEMBERS: Schimmer. Connelly, Fach. Harding, Richey. Whiting None Barnard GENERAL: ~ontract Amendment for A~ency Fiscal Consultin~ and Bookkeepin~ Services The Director submitted to the Members a proposed amendment to Contract No. 90 between the Agency and John F. Gray, Agency Fiscal Consultant. He stated that this amendment provided for bookkeeping services at the rate of $10.00 per hour (not to exceed $250.00 per month) and fiscal consulting services at an increased rate of $25.00 per hour. He noted that he had previously submitted said amendment to Mr. Whiting, Chairman of the Accounting Committee. and requested his comments at this time. Mr. Whiting stated that the amendment seemed practical in scope and compensation, particularly with respect to the bookkeeping services, and that he would recommend approval. The Director then submitted Resolution No. 291 (R.A.S.). approving the Contract amendment. Mr. Connelly suggested that the title of the Resolution be amended by adding the words "and bookkeeping services". Hr. Harding moved, seconded by Hr. Whiting, that Resolution No. 291 (R.A.S.). "A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA, CALIFORNIA, AMENDING CONTRACT NO. 90 BETWEEN THE REDEVELOPMENT AGENCY - OF THE CITY OF SANTA MONICA AND JOH~ F. GRAY FOR FINANCIAL CONSULTING AND BOOKKEEPING SERVICES NECESSARY FOR THE EXECUTION OF PROJECTS NOS. CALIF. R-37 AND CALi'F. R-44". be adopted. as amended, and that further reading be waived. The motion carried with the following roll call vote: AYES: NOES: ABSENT: MEI1BERS: MEMBERS: i-1EHBERS : Schimmer. Connelly. Fach. Harding, Richey, Whiting None Barnard Weed Abatement Mr. fach inquired about the clearance of weeds in the Project area, The Director stated that he was presently entertaining bids for this work, and would submit them to the Agency at the next meeting. Personnel Session The Director requested that the meeting be adjourned to a Personnel Session at this time for the purpose of reviewing the recommended reclas- sification of staff positions. The meeting adjourned at 4:47 P,M. The meeting reconvened at 5:00 P.M. ~r. Harding moved. seconded by Mr. Connelly, that the present position of Secretary now held by Hay Palfrey be reclassified in accordance with the Directorls recommendation to that of an Administrative Secretary, salary range and step #30B (City's Senior Secretary comparable. Salary Schedule effective 10/28/69) and that the reclassification be retroactively effective to July I, 1970. with the additional proviso that the position is to receive an automatic pay increase comparable to that granted by the City for the same classification at the time of the City/C.A.O.A. 1970 wage settlement. The motion carried with the following roll call vote: AYES: NOES: ABSENT: Schimmer. Connelly, Fach, Harding, Richey, Whiting None Barnard MEMBERS: ME~1BERS : MEMBERS: "0.- .. . . . . . Minutes - 9/8170 Page Three REPORT OF DIRECTOR: Bank of America vs. Redevelopment AHency The Director stated that the Agency was in possession of a written statement from Aetna Casualty and Surety Company holding the Agency harmless from any costs or fees in the action between the Agency and the Bank of America relating to the loss due to forged checks. He read a portion of the statement as fol lows: "Please be advised that the fees and expenses of this office for handling the matter in caption will be paid by the Aetna Casualty and Surety Company. In no event will this office look to your Agency for payment of any fees or costs in connection with the matter, and we will hoJd you harmless with respect to attorneys' fees that may be asserted by this office or by Aetna and also with respect to costS." There being no further business to be brought before the Members, Mr. Harding moved, seconded by Mr. Connelly, that the meeting be adjourned. The motion carried with a unanimous voice vote. The meeting adjourned at 5:05 P.M. mp