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M-7/12/1983 . . . . ':>01. CITY OF SANTA MONICA CITY COUNCIL MINUTES JULY 12, 1983 A meeting of the Santa Monica City Council was called to order at 7:32 P.M., on Tuesday, July 12, 1983 by Mayor Pro Tempore Press. Councilmember Jennings led the assemblage in the pledge of allegiance to the United States of America. Mayor Pro Tempore Press introduced Reverend Steve Hutchison, Trinity Baptist Church, who offered the invocat~on. Roll Call: Present: Mayor Pro Tempore Dolores M. Press Councilmember James P. Conn Councilmember David G. Epstein Councilmember Wiliam H. Jennings Councilmember Christine E. Reed Councilmember Dennis Zane City Manager John Alschuler, Jr. City Attorney Robert M. Myers Assistant City Clerk Ginny piccolo Absent: Mayor Ken Edwards Councilmember Epstein moved to add Items 4-H, 6-H, 10-A and 14-H to the agenda. Second by Councilmember Conn. The motion was approved by the following voice vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 4-A: COMMISSION ON THE STATUS OF WOMEN: Councilmember Epstein moved to accept the resignation of KerryAnn Lobel of the Commission on the Status of Women and to authorize the City Clerk to advertise for the vacancy. Second by Councilmember Conn. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards iCouncilmember Reed requested to be recognized and to direct the 'City Clerk to enforce Council Rule 6 (Order of Business), Item 1'(Continued Items) thereby placing continued items early on the agenda. :6. CONSENT CALENDAR: The Consent Calendar was presented. iCouncilmember Conn moved to approve the Consent Calendar with 'exception of Items 6-A and 6-F, reading resolutions by titles j'and waiving further reading thereof. Second by Councilmember The motion was approved by the following vote: il II ell the only Reed. July 12, 1983 362 . Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 6-B: PROCLAMATION OF LOCAL EMERGENCY: Resolution No. 6717(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA PROCLAIMING THE CONTINUED EXISTENCE OF THE LOCAL EMERGENCY" related to public calamity, was adopted. 6-C: SIDEWALKS, DRIVEWAYS AND CURBS: Resolution No. 6718(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SETTING A HEARING DATE FOR ANY PROTESTS OR OBJECTIONS TO THE REPORT OF THE SUPERINTENDENT OF STREETS REGARDING REPAIR OF SIDEWALKS. DRIVEWAYS AND CURBS (SR-83-50)," was adopted. 6-D: RECONSTRUCTION OF FIRST COURT: Resolution No. 6719(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SETTING A PUBLIC HEARING FOR ANY PROTESTS OR OBJECTIONS TO THE CONFIRMATION OF ASSESSMENTS FOR RECONSTRUCTION OF FIRST COURT COURT BETWEEN COLORADO AND BROADWAY" hearing to be held at 7:30 P.M., August 9, 1983, was adopted. . 6-E: POLICE VEHICLES: A recommendation to reject Bid No. 1876 for lease of six police vehicles, waive further formal bidding procedures, and authorize of the City Manager to negotiate on the open market was approved. 6-G: SCAG FUNDS: A recommendation to authorize the City Manager to file a claim with Southern California Association of Governments and the Los Angeles County Transportation Commission for funds from sales tax proceeds made available by the California Transportation Development Act and the State Transit Assistance Fund was approved. 6-H: BALLFIELD LIGHTING/MEMORIAL PARK: A recommendation to appropriate funds in the amount of $19,491 to the Parks and Recreation Department Capital Project Account, the increase being funded by additional State funds; award Contract No. 3979(CCS) to Kunert Electric, the lowest responsible bidder, in the amount of $241,000 for the installation of ballfield lighting at Memorial Park; and authorize the City Engineer to issue any change orders necessary to complete the project was approved. 6-1: TRUCK AND AUTO PARTS: Bid No. 1865 was awarded to Santa Monica Auto Parts, lowest and best bidder, at the discounts from list offered for the period from August 1, 1983 through July 31, 1984 for truck and auto parts in various departments. . 6-J: LUMBER/PIER: Bid No. 1870 was awarded to Neiman-Reed Lumber Company, Inc., the lowest and best bidder, in the total amount of $23,589.75 including tax, for treated lumber for the Santa Monica Pier. 6-K: BUS SCHEDULES: Bid No. 1883 was awarded to Continental Graphics Division of Republic Corporation, the lowest and best 2 July 12, 1983 . . . . . 363 bidder, at the unit prices offered for the period August 1, 1983 through July 31, 1984. 6-L: PAYROLL SUPERVISOR: Resolution No. 6720(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING A SALARY FOR THE POSITION OF PAYROLL SUPERVISOR," was adopted and salary specifications were approved. END OF CONSENT CALENDAR 6-A: APPROVAL OF MINUTES: Councilmember Epstein moved to approve the minutes of June 9, 1983, and table the minutes of June 21, 1983 until the July 19, 1983 meeting. Second by Councilrnember Reed. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 6-F: PIER TENANTS: Councilrnember Jennin9s moved to approve the I Letter of Intent, which will accompany the lease termination notice to pier tenants Whose businesses were destroyed during winter I storms, with the following language change in paragraph three, sentence two: after the word "Before," add "entering ~nto negotiations for." Second by Councilmember Conn. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 7-A: SIDEWALKS/DRIVEWAYS/CURBS: Presented was the staff report on the assessment of costs to repair damaged sidewalks, driveways and curbs (SR-83-48). At 7:42 P.M., the public hearing was declared open. There being no one wishing to address Council, Councilmember Epstein moved to close the public hearing at 7:43 P.M. Second by Councilmember Reed. The motion was approved by unanimous vote. Councilmember Zane moved to adopt Resolution No. 6721(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA CONFIRMING THE REPORT OF THE SUPERINTENDENT OF STREETS REGARDING REPAIRS TO DAMAGED SIDEWALKS, DRIVEWAYS AND CURBS (SR-83-48)," reading by title only and waiving further reading thereof. Second by Councilmember Reed. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 9-A: Considered after Closed Session (Item II-G). 10-A: ARTS COMMISSION: Presented was a request of the Arts Commission to direct the City Manager to analyze the creation of a Percent for Art Program to fund public art in the City and report 3 July 12, 1983 364 . to Council by September 13, 1983 with appropriate information and recommendations. Browne Goodwin, Arts Commissioner, spoke in favor of the Program on behalf of the Commission. Discussion followed. Councilmember Epstein moved to hear from the public for five minutes each. Second by Councilmember Conn. The motion was approved by unanimous vote. Member of the public and Arts Commission, Sarah Tamor spoKe in favor of the Art Program. After discussion, Councilmember Conn moved to approve the request to direct the City Manager to analyze the creation of a Percent for Art Program for the City and report to Council by September 13. 1983 with appropriate information and recommendations including the concerns of Council, during discussion: i.e., hesitancy to support assessment of all City proJects for the program: problems arising from assessments on federal and state grants to the City; the types of art to be included; other costs to the City: how to make art accessible to all: as we11 as possible temporary imp1ementation of the Program for study and review. Second by Councilmember Zane. The motion was approved by the following vote: . Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards Councilmember Epstein asked that the record reflect that his vote at this time does not reflect a commitment for or against this concept at a future time. II-A: FOURTH STREET MODIFICATIONS: Presented was the staff report reviewing proposed modifications on Fourth Street between Pico Boulevard and Hill Street and recommending proceeding with certain modifications. The public hearing was declared open at 8:31 P.M. Councilmember Epstein moved to hear the public for three minutes each. Second by Councilmember Reed. The motion was approved by unanimous vote. The following members of the public spoke in favor of the Fourth Street modifications: David Steel, Max Reid, Kathleen Mulcahy, Marrianne Boretz, James Stewart, Randy Bauer, Mercer Helms, John Peterson, Jane Fleischer, Sarah Tamor, Randy Hudson, Elizabeth Steele, Shel Krongaus, Edward Carson, David SChechtman, Tony Haig, and Michael Hill. The following members of the public spoke in opposition to the Fourth Street modifications: Karl Rydgren, Andrea Adams-Morden, Sig Martles, W. C. Garvin, Jim Betton, Bruce Morden, V1vian Horak, David Roper, Rick Rains, June Steel, John Jurenka, Lorraine Sklut, Nancy Jones, Liueija Baskauskas, Dan Brumer, Wayne Hall, Dorthea Brandt, Pete Barrett, and Virginia Garnett. A petition containing approximately 1,168 signatures was submitted in opposition to the narrowing of Fourth Street. There being no other members of the public wishing to address Council, the public hearing was c10sed at 10:27 P.M. by consensus of Council. Councilmember Efstein moved to extend the meeting to 12:00 midnight. Second by Councilmember Reed. The motion was approved by unanimous vote. Councilmember Conn moved to approve the staff recommendation. thereby instructing staff to install tree wells and a painted median with parking on Fourth Street between Pico Boulevard and Hill Street. Second by . 4 July 12, 1983 . . . . . 365 Councilmember Zane. Counc~lmember Epstein moved an amendment to the motion to have a trial period of six months to one year to determine the feasibility of a continuous left turn lane without parking. Second by Councilmember Reed. The amendment to the motion failed by the following vote: Council Vote: Affirmative: Councilmembers Epstein and Reed Negative: Councilmembers Conn, Jennings, Zane and Mayor Pro Tempore Press Absent: Mayor Edwards Councilmember Reed moved an amendment to the motion to direct staff to return to Council with a proposal to retain the proposed two-lane aspect of Fourth Street but delete the parking in the center of the street. Second by Councilmember Epstein. After discussion, the motion failed by the following vote: Council Vote: Affirmative: Councilmembers Epstein and Reed Negative: Councilmembers Conn, Jennings, Zane and Mayor Pro Tempore Press Absent: Mayor Edwards Councilmember Jennings moved a substitute motion directing staff to install temporary tree planters, leaving room for short left-turn lanes at the proposed intersections, with a painted median on both sides; return for Council review a progress report within a reasonable time frame (not to exceed twelve months) to be determined by staff; all on the condition that the Coastal Commission will grant a permit with a reversal clause that would allow the City to revert back to the existing configuration in the event that this proposal does not work out. Second by Councilmember Reed. Councilmember Epstein requested that a procedural courtesy be granted to convert the substitute motion into a set of amendments. The first amendment to install temporary tree planters, leaving room for short left turn lanes at the proposed intersections, with a painted median on both sides, was approved by the following vote: Council Vote: Affirmative: Councilmembers Epstein, Jennings, Reed and Zane Negative: Councilmembers Conn and Mayor Pro Tempore Press Absent: Mayor Edwards The second amendment to have Council review the progress within a reasonable time frame (not to exceed twelve months) to be determined by staff was approved by the following vote: 5 July 12, 1983 366 . Council Vote: Affirmative: Councilmembers Conn, Epstein, Jennings, Reed and Zane Negative: Mayor Pro Tempore Press Absent: Mayor Edwards The third amendment to make the entire project contingent upon the Coastal Commission granting a permit with a reversal clause that would allow the City to revert back to the existing configuration in the event that this proposal does not work out failed by the fOllowing vote: Council Vote: Affirmative: Councilmembers Epstein, Jennings and Reed Negative: Councilmembers Conn, Zane and Mayor Pro Tempore Press . Absent: Mayor Edwards Councilmember E~stein moved an amendment to delete the staff's recommendation for parking in the center of the street. Second by Councilmember Reed. The motion failed by the following vote: Council Vote: Affirmative: Councilmembers Conn, Epstein, and Reed Negative: Councilmembers Jennings, Zane and Mayor Pro Tempore Press Absent: Mayor Edwards The main motion, as amended, was approved by the following vote: Council Vote: Affirmative: Councilmembers Conn, Reed, Zane and Mayor Pro Tempore Press Negative: Councilmembers Epstein and Jennings Absen t: Mayor Edwards . At 11,43 P.M., a recess was held. Council reconvened at 11:50 P.M. Cbuncilmember Epstein moved to extend the meeting past midnight and hear Items Il-B, ll-C, Il-D, hold the Executive Session and continue the remainder of the items to July 19, 1983 at 7,30 P.M. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 6 July 12, 1983 . . . . . 367 Il-B: LINCOLN BOULEVARD AND MAIN STREET BUSINESS PROMOTION: Presented was the staff report recommending the City Attorney be directed to prepare ordinances and related agreements for the establishment of beneficial assessment districts for business promotion on Lincoln Boulevard and Main Street and prepare related agreements to be executed with the Chamber of Commerce and District committees for the administration of these assessment funds. Councilmember Epstein moved to approve the staff recommendation with the following changes: a representative from the City staff, to be selected by the City Manager, will be on the District Committees on on an as-needed basis as determined by staff: the annual operating and expenditure plan submitted by the District Committees will be presented to the City Manager for comment instead of approval. Second by Councilmember Reed. Linda Kopperud, Chairperson of the Main Street Committee and Ted Hill, Chairperson of the Lincoln Boulevard Committee, spoke in favor of business promotion on behalf of their respective committees. Discussion followed. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards Il-C: OCEAN PARK COMMUNITY ORGANIZATION/RESIDENTIAL SECURITY LOCKS PROGRAM: Councilmember Conn departed from the dias due to a conflict of interest. Presented was the staff report recommending approval of the community service grant contract with Ocean Park Community Organization in the amount of $25,000 for Fiscal Year 1983-84, and allocation of $30,000 in Community Development Block Grant funds for implementation of a City-wide Residential Security Locks Program to be administrered by the Department of Community and Economic Development in conJunction with the Police Department. Discussion followed. Member of the public, Tom Nittie expressed his concerns over the Ocean Park Community Organization contract agreement. After more discussion, Councilmember Jennin~s moved to award Contract No. 3953(CCS) with the following changes: on page 1, change Ocean Park Community Organization's address from "2525 Main Street, Santa Monica" to "237 Hill Street, Santa Monica;" page 2, under the heading "Term of Ag-reement," the third line, after "October 31, 1983," add "whichever occurs first:" on page 18, paragraph 26, letter C, make the same address change as previously stated: and on page 21, paragraph 33, third line, change "signed by the party to be charged" to "signed by both parties hereto." SeCOnd by Councilmember Epstein. The motion was approved by the following vote: Council Vote: Unanimously approved 5-0 Absent: Councilmembers Conn and Mayor Edwards Councilmember Epstein requested that changes be made in the boilerplate language for other contracts and that approval of future contracts is not implied in this approval. ! 7 July 12, 1983 368 . Councilmember Epstein moved to allocate ~30,OOO in Community Development Block Grant funds for City-wide residential security locks. Second by Councilmember Reed. The motion was approved by the following vote: Council Vote: Unanimously approved 5-0 Absent: Councilmembers Conn and Mayor Edwards (Councilmember Conn returned to the dias.) 11-0: HEALTH AND MAINTENANCE PLAN: Presented was the staff report recommending the award of Bid No. 1881 for Health and Maintenance Plan to Kaiser Permanente and authorization for the City Manager to negotiate the contract with INA Ross Loos for replacement of our current community-rated plan with the T-IOO plan. Councilmember Epstein moved to approve the staff recommendation awarding Contract No. 3974(CCS) to Kaiser Permanente and Contract No. 3975(CCS) to INA Ross Loos. Second by Councilmember Zane. After discussion, the motion was approved by the following vote. . Council Vote. Affirmative, Councilmembers Conn, Epstein, Jennings, Reed and Mayor Pro Tempore Press Abstain: Councilmember Zane Absent. Mayor Edwards ll-E, Il-F: Continued to July 19, 1983. At 12:55 A.M., Councilmember Conn moved to adjourn to Closed Session. Second by Councilmember Epstein. The motion was approved by unanimous vote. Council reconvened 1:50 A.M. Il-G: CLOSED SESSION: Councilmember Conn moved to approved payment of Claim CSM 8351, Holistic Center for Therapy & Research, Inc., in the amount of ~6,500. Second by Councilmember Reed. The motion was approved by the following vote. Council Vote, Unanimously approved 6-0 . Absent: Mayor Edwards Councilmember Reed moved to designate the City Clerk on a temporary basis until the vacation. Second by Councilmember Conn. by the following vote: City Managaer as Acting City Clerk returns from The motion was approved Council Vote: Unanimously approved 6-0 8 July 12, 1983 . . . . . 369 Absent: Mayor Edwards 9-A: SANTA MONICA FIREFIGHTERS LOCAL 1109 IAFF: Councilmember Epstein moved to adopt Resolution No. 6722(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND SANTA MONICA FIREFIGHTERS, LOCAL #1109 lAFF," reading by title only and waiving further reading thereof. Second by Councilmember Conn. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Mayor Edwards 14-A throu9h l4-H: Continued to July 19, 1983. ADJOURNMENT: At 1:58 A.M., Councilmember Zane moved to adjourn the meeting to July 19, 1983 at 7:30 P.M. in memory of Adeline Dallas, Frank M. White, Carolyn Clifton and Royal Sorenson. The motion was approved by the following vote: Council Vote: UnanimOUSly approved 6-0 Absent: Mayor Edwards ATTEST: /~,:~ fled!(; JOannt:Jelly City Clerk z;::~ Ken EdWa~_f Mayor 9 July 12, 1983 370 . . . .