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M-9/21/1982 . . . . 455 CITY OF SANTA MONICA SPECIAL JOINT MEETING WITH SANTA MONICA-~ffiLIBU UNIFIED SCHOOL DISTRICT SCHOOL BOARD OF EDUCATION CITY COUNCIL MINUTES SEPTEMBER 21, 1982 A meeting of the Santa Monica City Council was held on Tuesday, September 21, 1982, cont~nued from September 14, 1982, for a special joint meeting with the Santa Monica-Malibu Un~fied School iDistrict School Board of Education, and to consider items remaining Ion the agenda from September 14, 1982. At 6:40 P.M., Mayor IYannatta Goldway called the meeting to order. Roll Call: Present: Mayor Ruth Vannatta Goldway Mayor Pro Tempore Ken Edwards Councilmember James P. Conn Councilmember William H, Jennings Councilmember Dolores M. Press (entered at 7:00 P.M.) Councilmember Christine E. Reed Councilmember Dennis Zane City Manager John H. Alschuler, Jr. City Attorney Robert M. Myers Acting City Clerk Ginny P~ccolo BOARD OF EDUCATION MEMBERS PRESENT: Ilona Jo Katz, President Connie J. Jenkins, Vice President James M. Bambrick Fred L. Beteta Carole L. Currey Mary Kay Kamath Ann Sturnpus-Roby Meredith Green, Student Representative BASIC CONCEPT OF MEETING: This meeting was a discussion and workshop type of meeting in conJunction with the School Board. :CHILD-CARE PROGRAMS: One of the big needs is an assessment survey, ~e need to know what is available and what needs shoring up lfinancially. The School doesn't have good programs for children in fourth, fifth and sixth grades. The biggest problem of the school at present is what to do with the children that don't qualify for the programs that now exist: family day-care for groups of children where the new State regulations have lowered the income level, making some people ineligible; the integration program has certain restrictions. Therefore, there is a large body of parents who have nowhere to go for services--the Kindergarten through fourth grade children. 1 September 21, 1982 456 . RECREATION PROGRAMS: Cut in current fiscal year budget has made it necessary to be very prudent with recreational resources to maintain programs at a constant level in parks and various recreational sites. The school has a great need for after-school care which they would like to get help from the Recreation Department for the utilization of the park and their funding. COOPERATIVE BUYING OF EQUIPMENT: Past experience has not been successful because of availability of use, differing types of equipment needed and cooperation of those using equipment. TRANSPORTATION: Busing is an area to be explored as to whether or not the blue buses could provide the looping service for the schools. Busing for the handicapped calls for specialized buses which would eliminate the City buses' use for that purpose. AFTER-SCHOOL CLASSROOM USAGE: Councilmember Conn expressed a desire to see agendized some discussion for making classrooms available to utilize, especially on rainy days. Councilmember Reed was interested in receiving a report on the usage of school facilities during summertime and extended day school year programs. . SENIOR-MEAL PROGRAMS: In many parts of the country senior meal programs are held in schools, using their cafeterias. The advantage of it is that programs can utilize the senior citizens in the classrooms after they eat by working with children in the classroom. Perhaps special education can be given to the senior citizens. too. Lincoln Jr. High was mentioned as the best possible area to consider for this. Possibly the City could contract with the school on ordering the food and have it transported. SUBSIDIZING PRE-SCHOOL OR AFTER-SCHOOL PROGRAMS: The decision is left open as to what extent the City wants to get involved directly in additional subsidy to the schools to provide pre-school programs or after-school programs--taking money from one program and adding to Recreational program. Local hospitals have been approached to offer school systems some health care services. Maybe other services are possible from from development agreements, if the City can come up with some inovative programs. ASSISTANCE WITH DEVELOPERS/LEASE OR SALE: School has 3 sites available in the City: one across the street, the Administration Building, Operation and Maintenance site on Colorado, east of Ninth Street; Olympic School, near Memorial Park, ground's keeper warehouse and Olympic continuation high school operation. Also the school can lease out portions of school sites. Social service agencies are often looking for space. It was suggested that the School contact the Social Services Coordinator in the City to get an idea of space need in the community. A land use study by the City might include attention to these sites to work with the School Board for these locations. . WATER RATES: Should the City be a leader and reduce water rates for other governmental agencies as a subsidy type situation? The 2 September 21, 1982 . . . . . 457 result would mean that residential and other commercial owners would then subsidize the cost of the water. Miss Green pointed out that schools were charged at prime-time rates because of their hours of operation, which seems an inequity. Mayor Yannatta Goldway asked that the City Manager made sure that the bills are correct, but review at fee-setting time and budget study time to recognize the special nature of the schools would be appropriate. Mr. Bambrick pointed out that the schools are going broke and need the subsidy. The schools have evolved into the primary health-care provider for low and minority income chl1dren in this community, and are not getting any financial help, even though it is not directly an educational problem. Mayor Yannatta Goldway asked Mr. Bambrick to get more speciflcs regarding this program and what type of support might be feasible for future discussion. Perhaps the hospitals could benefit from this since they are also looking for clients. Councilmember Jennings suggested reassessment of the formula to determine the water rates for the school district. Councilmember Reed explained that the size of the water meter for the school was the same as the commercial houses, which was larger and therefore gets charged a larger rate. It was suggested we look at that one-third rate structure which applies to commercial use to make it more equitable for the school system. REDUCTION OR ELIMINATION OF FEES: Discussin was held regarding facilities used by School or City for which fees are charged by the opposite organizatlon. The School is charged when using the civic Auditorium and Stairway of the Stars. The School is not charged for use of playground facilities and Civic Center rooms. The City was charged $409 for use of the School Auditorium and cafeteria, and two uses for typing tests in school classrooms on Saturday at $5.00jhr, Payment for the use of Lincoln pool by the City was $15,303. When recreation programs are run in Lincoln and John Adams gym, the City is charged $6,40 for 4 hours, which covers the cost of the Edison Company light bill for an evening. On the other hand, the School gets charged for fingerprint fees and is charged for the civic Auditorium. There was no complete list on both sides for charges. The School might end up with less money if there would be a trade of facilities. The School is obligated by State law to make space available to the community free of charge, even when those using it charge a fee, providing they are using the funds for public welfare within the district. The City does not have a similar obligation, e.g., Stairway to the Stars. Some questions of the City: Do we need more facilities for meeting places? If so, rather than having to build more, is there a way to use School facilities without their having to lose money? If there is demand in the community for those kinds of buildings, we ought to find some way to make them available at reasonable cost. FOLLOW UP: The City needs to get some detailed research on consideration of a City Council directed tax levy for public school processes from the staff. Both School and City staff can 3 September 21. 1982 458 . communicate information on the various subjects discussed while questions of committee meetings and surveys are taking place. No definite structure for meeting again was set up pending the School Board's future meeting to ascertain if meetings can be held by committees. The College Board has been invited to participate in future meetings, and they, too, await determination of this by the School Board. ADJOURNMENT: At 8:22 P.M. ~ouncilmember Jennings moved to adJourn the Joint meeting of the C~ty Council and the Santa Monica/Malibu School Board. Second by Councilmember Reed. The motion was approved by unanimous vote. A meeting of the Santa Monica City Council was called to order by Mayor Yannatta Goldway at 8:30 P.M., Tuesday, September 21, 1982, having been continued from September 14, 1982. Mayor Yannatta Goldway led the assemblage in the pledge of allegiance to the United States of America. Roll Call: Present: Mayor Ruth Yannatta Goldway Mayor Pro Tempore Ken Edwards Councilmember James P. Conn Councilmember William H. Jennings Councilmember Dolores M. Press Councilmember Christine E. Reed Councilmember Dennis Zane . City Manager John H. Alschuler, Jr. City Attorney Robert M. Myers Acting City Clerk Ginny Piccolo Councilmember Conn moved to add Items 4-A and 11-C to the agenda. Second by Mayor Yannatta Goldway. The motion was approved by unanimous vote. 4-A: PRESENTATION OF EMPLOYEE SERVICE PINS: Mayor Yannatta Goldway presented two 30-year service pins to employees of-the Department of Transportation: Cliff Billings, Motor Coach Supervisor and Charles Clark, Motor Coach Operator. Groundskeeper, Rickie Rodriquez, a 35-year employee, was not able to attend to receive his pin. 5-B: OLDER AMERICANS COMMISSION VACANCY: Presented was the request of Mayor Yannatta Goldway for discussion regarding the resignation of Mary M. Seguin from the Commission on Older Americans, previously Item l4-D on September 7, 1982. Discussion was held. ~ayor Yannatta Goldway directed the City Clerk to advertise the vacancy, calling for a Santa Monica resident with expertise in the fields of gerontology, aging or the problems of older citizens and a non-voting member. Second by Councilmember Reed. The motion was approved by unanimous vote. . 6-A: APPROVAL OF MINUTES: Presented for approval were minutes of July 13, 1982 and July 27, 1982. Mayor Pro Tempore Edwards moved 4 September 21, 1982 . . . . . 4S9 to approve the minutes of July 13, 1982 and July 27, 1982. Second by Mayor Yannatta Goldway. The motion was approved by unanimous vote. Councilmember Zane departed at 8:40 P.M. 9-A: PAVING PERMIT AND WORK AND INSPECTION FEES: Presented was a resolution revising paving permit fees and work and inspection fees, previously Item 9-A on August 24, 1982. Councilmember Conn moved to adopt Resolution ~o. 6556(CCS) entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA SETTING FEES CHARGED FOR RESURFACING PERMITS AND WORK AND INSPECTION FEES," reading by title only and waiving further reading thereof. Second by Councilmember Press. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane lO-A: DOMESTIC VIOLENCE AWARENES WEEK/COMMENDATION TO SOJOU~~: Presented was a staff report transmitting a recommendation from the Commission on the Status of Women to declare the week of October 9, 1982 through October 16, 1982 as Domestic Violence Awareness Week and a recommendation to commend Sojourn for its good works. ~ayor Yannatta Goldway moved to hear Barbara Jo Osborne, representing Commission on the Status of Women, and Annie Doczi, representing Sojourn to speak on this item. Second by Councilmember Conn, The motion was unanimously approved. Barbara Jo Osborne, Vice Chairman of the Commission on the Status of Women, expla~ned that domestic v10lence was one of the top five issues that the Commission was taking up currently, and announced plans for their Domestic Violence Awareness Week including meetings with staff at noontime and in the Council Chamber at 7:30 P.M. on October 13, 1982. Annie Docz~, ProJect Director of Sojourn, mentioned the walkathon and rally that will take place in the City on October 16, starting at 9:00 A.M, in Douglas Park, and urged residents' support of Sojourn for battered women. Councilmember Reed moved that the Council endorse the walkathon and rally and declare Domestic Violence Awareness Week for October 9, 1982 through October 16, 1982, and to commend SOJourn for its good works; also to authorize the City Attorney to accept the information from the Commission on the Status of Women to draft a resolution for consideration and adoption. Second by Councilmember Press. Mayor Pro Tempore Edwards suggested that the Mayor issue a commendation as well. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane Il-B: AFFIRMATIVE ACTION PLAN: Presented was a staff report commend~ng adoption of the City's Affirmat~ve Action Plan. Councilmember Jennings opened discussion. Walter Shirt, President 5 September 21, 1982 460 . of Fire Fighters Union Local 1109, spoke regarding the position of hlS association, which is to back every equal opportunity program as well as instigate a program for recruitment and public education. Mayor Yannatta Goldway moved to adopt the City's Affirmative Action Plan with the addition suggested by staff as follows: 1. While sexual preference or orientation has not been found to be protected under Title VII of the CiVl1 Rights Act, the the Unruh Civil Rights Act has been construed to afford equal opportunity on that basis. The Board does not ask that we take affirmative action, but that we not practice discrimination, and staff feels that this is a reasonable position for Council to adopt. 2. Improved statistical capabilities are part of the Affirmative Action Work Plan that staff is asking Council to adopt. 3. Greater specificity in goal setting may have the effect of making Department/Division goals meaningless. A Department which has few Black, Hispanics, women and disabled persons could be given a goal to seek a Black female with a disability for a vacancy when hiring a white women or a Hispanic male with no disability would mean a significant gain. Perhaps City-wide goals would lend themselves to this approach more readily. 4. Staff would support a January 30, 1982 goal for defining new procedures for increasing the number of women and minority group members in the Police and Fire Department. Since Affirmative Action Policies are most frequently challenged by police and fire organizations, we should proceed carefully and with appropriate consultation on these lssues. 5. Staff agreed that a tuition "loan" concept should be explored to improve the current tuition reimbursement program. 6. Staff agrees that coples of the Affirmative Action Plan should be more widely available and in locations that employees frequent. 7. A statement that "complaints of discrimination against an appointed official of the City including the City Manager, City Attorney and City Clerk, should be made in writing to the City Council" could be added to the Complaint Resolution procedure. 8. The Board's desire to find ways of indicating alternate desirable hiring outcomes and recognizing achievement of desirable alternatives is one that staff shares. We will try to develop methods of tracking such hires and including them in progress reports. Second by Councilmember Conn. The motion was approved by the following vote: . Council Vote: Unanimously approved 6-0 . Absent: Councilmember Zane 12-B: Continued to September 28, 1982. 13-A: ACTIVIST HOTLINE/JERRY RUBIN: Presented was a request of Jerry Rubin to address Council regarding an endorsement of the Activist Hotline. Mr. Rubin said they publicized various 6 September 21, 1982 . . . . . 461 activities, mainly political, and accepted all listings; also, they planned a Candlelight Vigil in honor of John Lennon on October 9, 1982. Mr. Rubin was directed by Mayor Yannatta Goldway to contact the City Public Information Officer and the Cit~ Clerk for informat~on on public hearings or special activ~ties. 14-B: CABLE COMMUNICATIONS TASK FORCE APPOINTMENTS: Presented was the matter of appointments to the Cable Television Task Force, Nominations were opened and were as follows: Councilmember Conn nominated Laurence Bender, Chris Emhardt, Lisa Feinstein, John Gabree, Neal Goldberg, Alan Goldman, Michael Holland, Helen Kennedy, Mary Kushner, Laurie Lieberman, Patrician McCarthy, Kathryn Montgomery, Frank Mullin, Fred Roe and Irene Wolt. Councilmember Jennings nominated Paul DeLuca, Lawrence Kaplan and Linda Lucks. Councilmember Reed nominated Linda Lockwood Morris. There being no further nominations, the nominations were closed. The vote on the nominations was as follows: Laurence Bender: Councilmember Conn, Edwards, Jennings and Press Paul DeLuca: Councilmembers Jennings, Press, Reed and Mayor Yannatta Goldway Chris Emhardt: Councilmembers Conn, Edwards, Jennings and Press Lisa Feinstein: Councilmembers Conn, Edwards, Jennings, Press and Reed John Gabree: Councilmembers Conn, Edwards, Press and Mayor Yannatta Goldway Neal Goldberg: Councilmembers Conn, Edwards, Jennings, Press and Reed Alan Goldman: Councilmembers Conn, Edwards, Jennings, Press, and Reed Michael Holland: Councilmember Conn Lawrence Kaplan: Councilmember Reed Helen Kennedy: Counc~lmembers Conn, Edwards, Jennings and Press Mary Kushner: Councilmembers Conn, Edwards, Jennings and Press Laurie Lieberman: Councilmembers Conn, Edwards, Press and Reed Linda Lucks: Councilmember Jennings 7 September 21, 1982 462 . Patrician McCarthy: Councilmembers Conn, Edwards, Jennings and Press Kathryn Montgomery: Councilmembers Conn, Edwards, Jennings and Press Linda Lockwood Morris: Councilmembers Edwards, Jennings and Reed Frank P. Mullin: Councilmembers Conn, Edwards, Jennings and Press Fred Roe: Councilmembers Conn, Edwards, Jennings and Press Irene Wolt: Councilmembers Conn, Edwards, Press and Mayor Yannatta Goldway The following members were therefore appointed to the Cable Communications Task Force: Laurence Bender, Paul DeLuca, Chris Emhardt, Lisa Feinstein, John Gabree, Neal Goldberg, Alan Goldman, Helen Kennedy, Mary Kushner, Laurie Lieberman, Patrician McCarthy, Kathryn Montgomery, Frank Mullin, Fred Roe and Irene Wolt. . 14-C: CITIZENS ADVISORY COMMITTEE TO THE CIVIL DEFENSE AND DISASTER COUNCIL: Presented was the matter of appointments to the Citizens Advisory Committee to the Civil Defense and D~saster Council. Mayor Pro Tempore Edwards opened discussion regarding the number of people on this committee. Mayor Pro Tempore Edwards moved to extend the number of people beyond nine to a maximum of sixteen and to appoint all of the applicants whose names were submitted for nomination on this Committee as follows: Barbara Bilson, Marcia Hogan, James Eichmann, Sinome Evans, Arthur Fisher, Lynn Greenberg, Jimmy Hara, Marilyn Judson, Elizabeth Keller, Ben Kogon, Fred Lowe, Reverend Alvin smith, William Stein, Lynn Tuite, Eleanor Wasson and Randy Ziglar. Second by Councilmember Reed. The motion was approved by the following vote: Council Vote: unanimously approved 6-0 Absent: Councilmember Zane These persons were therefore appointed to the Citizens Advisory Committee to the Civil Defense and Disaster Council. 14-D: CITY WIDE VOTER REGISTRATION CAMPAIGN: Mayor Yannatta Goldway moved to continue the d~scussion of a City-wide voter registration campaign until the new City Clerk has been employed, at the meeting of October 26, 1982. Second by Councilmember Press. The motion was approved by unanimous vote. . At 10:39 P.M., Councilmember Conn moved to continue the meeting past 11:00 P.M. Second by Mayor Yannatta Goldway. The motion was approved by a vote of 5-1, Councilmember Reed opposed (Councilmember Zane absent) . 8 September 21, 1982 . . . . . 463 ll-C: CLOSED SESSION: At 10:40 P.M., Councilmember Conn moved to recess to closed session for the purpose of considering pending litigation and personnel matters. Second by Mayor Yannatta goldway. The motion was approved by unanimous vote. At 12:22 A.M., the Council reconvened with the following members present: Councilmembers Conn, Edwards, Jennings, Press, Reed and Mayor Yannatta Goldway. ACTING CITY CLERK: Councilmember Conn moved to ratify the City Manager's action to instruct a salary adJustment for GLnny Piccolo as Acting City Clerk, Step A. Second by Mayor Yannatta Goldway. The motion was approved by the fallowing vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane CITY CLERK'S SALARY ADJUSTMENT: Councilmember Conn moved to adopt Resolution No. 6557(CCS) entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF S&~TA MONICA ADOPTING A SALARY FOR THE POSITION OF CITY CLERK," reading by title only and waiving further reading thereof, Second by Mayor Yannatta Goldway. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane NEW CITY CLERK: Mayor Yannatta Goldway announced that an offer had been made to Joann Jelly, currently City Clerk of Lakewood, and her appointment is to begin on October 18, 1982 as permanent City Clerk. LEGAL SETTLEMENTS: Councilmember Conn moved to authorize the payment of an arbitration award in the case of Shoff versus the City of Santa Monica in Case WEC 57274 in the amount of $14,400. Second by Councilmember Jennings. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane Councilmember Conn moved to authorize payment of an arbitration award in the case of Seivert and Wycoff versus the City of Santa Monica, Case WEC 54476 in the amount of $6,350.93. Second by Councilmember Jennings, The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane 9 September 21, 1982 464 . Councilmember Conn moved to authorize payment in the settlement of the case of Rappin versus the City of Santa Monica, Case WEC 65510 in the amount of $13,301. Second by Councilmember Jennings. The motion was approved by the following vote: Council Vote: Unanimously approved 6-0 Absent: Councilmember Zane Councilmember Conn moved to authorize the City Attorney to execute Stipulation in the case of Elmer Locker versus James F. Keane, Case C-397779N2, pursuant to the Stipulation affirm the decision of the Hearing Examiner in the Administrative Hearing arising from the revocation of a Police Permit for the BaIlon the terms and conditions set forth in the St~pulation. Mayor Yannatta Goldway wanted to pay special recognition to the fine work of Officers Nancy Miehle and Bill Brown and Sergeant Michael Cortrite for their work in the Ball ~nvestigation. . ADJOURNMENT: Councilmember Conn moved to adJourn the meeting in I memory of MaJor Sam Ash, Evelyn M. Stevens, Peggy West, Ruth Quackenbush Hutchins, Princess Grace and David Davinsky. Second by Mayor Yannatta Goldway. The motion was approved by the following vote: Council Vote: Unanimously approved 5-0 Absent: Councilmember Zane ATTEST: rZt RoCh /~;.-~ Mayor ~ fl~:f ec~ Ginny JI iccolo Acting City Clerk . 10 September 21, 1982 .