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M-2/15/1966 --; - e L , PARKING AUTHORITY MINUTES COUNCIL CHAMBER, CITY HALL, SANTA MONICA, CALIFORNIA February 15, 1966 7:30 o'clock P~M. The Parking Author1ty met in special session jointly with the City Council of the City of Santa Monica. The pledge of allegiance was given. PRESENT: Members: Rex H. Minter, Wendell Corey, Clo Hoover, James B. Reidy, Jr., Royal M. Sorensen, Herbert A. Spurgin, Kenneth B. Wamsley ABSENT: Members: None ALSO PRESENT: Perry Scott, City Manager Robert G. Cockins, City Attorney Joseph Nadon, Parking and Traffic Engineer It was announced that the date and time of the special meeting of the Parking Authority was delivered in person to all members on February 11 and 12, 1966, and an affidavit to that effect was on file in the office of the Parking and Traff1c Engineer. The Chairman announced that the City council Agenda would be taken up first and that the Parking Authority Meeting would be 1n recess during that t1me. The Parking Authority recessed at 7:45 P.M. The Parking Authority reconvened at 8:30 o'clock P.M. of the same day. During the Council meeting the City Manager reviewed the pro- posed contract, together with certain changes. Thereafter the following persons spoke in favor of the proposed program: Jerry Brill (merchant), Herbert Wilson (property owner), Harold Luebke (Chairman, Chamber of Commerce Parking Committee), Stan Zundell (president, Santa Monica Chamber of Commerce) and Wellman Mills (Chairman, Parking Advisory Committee). Bernard Jackson, representing C. R. Upham, et al., (property owners) spoke and presented a petition with numerous signatures opposing the program. The Parking Authority having heard the presentations of the foregoing individuals, their remarks were deemed to have been pre- sented to the Authority, and as no one else expressed a wish to be heard on either the lease or the Bond Resolution, the hearing was closed. The Parking and Traffic Engineer read the title of the Resolution entitled itA RESOLUTION OF THE PARKING AUT~~RITY OF THE CITY OF SA~~A MONICA AUTHORIZING THE EXECUTION OF AT.Ti'~E AGREEi'1ENT WITH THE CITY OF SANTA MONICA." ,# e e F~ Mr. Sorensen moved to waive further reading and adopt the Resolution. The motion was seconded by Mr. Re~dy and carried by the following vote: AYES: Members: Corey. Hoover, Reidy, Sorensen, Wamsley, Jv1~nter NOES: Members: None ABSENT: Members: None Nor VOTING: Members: Spurgin Resolution No. 109 (P.A.S.) Contract No. 24 (P.A.S.) The City Attorney then read the title to a Resolution entitled: "RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA, CALIFORNIA, AUTHORIZING THE ISSUANCE OF $7,500,000 REVENUE BONDS OF SAID AUTHORITY AND PROVIDING THE TERMS AND CONDITIONS FOR THE ISSUANCE OF SAID BONDS." Mr. Reidy moved to waive further reading and adopt the Reso- lution. The motion was seconded by Mr. Corey and carried by the following roll call vote: AYES: Members: Corey, Hoover, Re~dy, Sorensen, Wamsley, Minter NOES: Members: None ABSENT: Members: None Nor VOTING: Members: Spurgin Resolution No. 110 (P.A.S.) Upon motion made by Mr. Corey, seconded by Mr. Wamsley and carried unanimously, the meeting was adjourned at 8:33 o'clock P.M. ~ , / PARaG ADVISORY COMMITTEE MI~S ~ The Parking Adviso~y Committee of the City of Santa Monica met in a Regular Meeting on February 14, 1966 at 3:20 p.m. in the Counc11 Chambers of the Santa Monica C1ty Hall with Mr. Wellman Mills, Chairman, presiding. PLEDGE OF ALLEGIANCE MEMBERS PRES ENT : MEMBERS ABSENT: ALSO PRESENT: DISCUSSION RE LIAISON BETWEEN PARKING AD- VISORY COMMITTEE AND PARKING AUTHORITY: MOTION RE AUTHORITY LIAISON MEMBER: P.A.C. MEMBERSHIP: MOTION RE MEMBERSHIP AP POINTMENTS : Wellman Mills, Chairman Betty Barnaba Jerry Brill Harold Luebke Clifford Connelly Sid Koskoff Perry Scott, City Mc...~ager Richard Aronoff, Adm1n1strative Assistant Bartlett Kennedy, City Eng1neer Joseph Nadon, Parking & Traffic Engineer Mr. Mills advised that although no formal agenda had been prepared, this meeting was called because the Parking Author1ty at its last meeting had asked for better liaison be- tween committees. 1t was brought out that at least one Advisory Committee member had attended the last few meetings of the Parking Authority. Mr. Luebke made a motion that the liaison mem- ber of the Parking Authority be informed of all Parking Advisory Committee meetings. The mot~on was seconded by Mr. Mills and carried unanimously. Mention was made of the fact that the terms of office of Mr. M~lls, Mr. Brill and Mr. Connelly had expired in January of this year. Ment10n was also made of the vacancy on the Parking Advisory Committee created by the resignation of Mr. Rokos in July, 1965. Mr. Mills stated that under the exist1ng policies of the City with respect to any committee, the members continue to serve until such t1me as the1r successors are appointed by the Council and that therefore the members whose t2-ms expired in January were still considered, legally, members of the Ad- visory Committee. Mr. Luebke made a motion that the Parking Authority be asked to regenerate the Parking Advisory Committee by appointment of a new m6mber to fill the one vacancy created by Mr. Rokos's resignation and to take such action as it deems appropriate regarding the expired terms of the three members who are now serving on an extended term basis. The motion was seconded by Mr. Brill and carried unan1mously. Parking Adv~sory commtllee Regu] ar ioJ1eeting February 14, 1966 -" , DISCUSSION RE ASSESSMENT DISTRICT: MOTION RE PARKING ASSESSMENT DISTRICT: ENTRANCE OF MR. KOSKOFF: FUTURE PARKING STRUCTURES: QUESTION RE PARKING AUTHORITY FUNDS: l\linutes e Page 2 Mr. Brill expressed concern over the delay relative to the par'-l.ng assessment district becoming a reality, iilentioning the shortage of parking for mall shoppers. He suggested that the Authority be urged to expedite the assess- ment district proceedings without further delay. He also stated he would like to see two parking structures in operation between now and the 1966 Chr1stmas season. Mr. Scott adv~sed that the assessment district is formed but that a lease between the City and the Parking Authority must be executed. This is one of the items Wh1Ch will be presented for Authority action at its Spec~al Meeting of February 15. Mr. Luebke made a mot~on that the Park1ng Ad- visory Committee re-state 1tS pos1tion relative to the parking Assessment District: that the Parking Advisory Committee is in favor of the District and encourages the City Council and the Parking Authority to proceed w1th its format1on with all poss~ble haste. The motion was seconded by Mr. Br1l1 and carried unani- mously. Mr. Koskoff entered the meet1ng at 3:55 p.m. A question was asked relative to the order ~n which the Admin1str_-~on plans to construct future parking structures, and Mr. Scott offered the following: 2nd structure: between Broadway and Santa Monica on 2nd Street. 3rd structure: between Ar~zona and Wilshire on 4th Street. 4th structure: between Santa Monica and Ar1zona on 2nd Street. 5th structure: between Arizona and W1lsh1re on 2nd Street. 6th structure: 4th and Broadway. Mr. Mills asked if there was enough money in the Parking Authority at this time to pay for the one structure now under construct1on and Mr. Scott stated that w1th the net proceeds and what is left from the last bond issue there is enough cash to pay for one structure. - . , Parking Advisory comJlltee Minutes Regular Meet~ng February 14, 1966 . Page 3 METERED PARKING LOTS IN DISTRICT: Mrs. Barnaba ~nqui~ 5 as to the disposit1on of the metered Park__.ig Authority lots w~thin the assessment d1str1ct, and Mr. Scott advised that as of the first of July the meters will be removed from the lots, and all parking will be free. Mrs. Barnaba also asked what was being done about extending the mall to Colorado, to which Mr. Scott replied that we are short about two petitions toward accomplish~ng it. ADJOURNMENT: Upon motion made by Mr. Luebke, seconded by Mr. Brill and carried unanimously, the meeting adjourned at 4:10 p.m. Respectfully submitted, (j,l 77 ~~~ J. Huffman, Secretary ... / Ie- _mUNG AUTHORITY MINUTES e The Parking Authority of the City of Santa Monica met in an Adjourned Regular meeting on January 25, 1966 at 7:10 p.m. in the Council Chambers of the Santa Monica City Hall with Mr. Rex Minter, Chairman, presiding. .- .. PLEDGE OF ALLEGIANCE MEMBERS PRESENT: MEIvlBERS ABSENT: ALSO PRESENT: APPROVAL OF MINUTES: DISCUSSION RE BIDDERS FOR CONSTRUCTION OF PA RKING STRUCTURE ON LOT NO. 15: CO MMENTS BY MR. O. CONNOR: COMMENTS BY MR. t'lHITE: Rex Minter, Chairman Cla Hoover James Reidy Herbert Spurgin Kenneth Wamsley Wendell Corey Royal Sorensen Perry Scott, City Manager William Hard, Asst. City Manager Robert Cockins, City Attorney Bartlett Kenneq" City Eng~neer James Wrenn, Asst. parking & Traffic Engr. Upon order by the Chairman with the concu~- renee of the Authority, the minutes of the meeting of January 11, 1966 were approved as submitted. Mr. Minter reported that a communication had been received from the Administration re- garding the award of bid for the construc- tion of a parking structure on Parking Authority Lot No. 15 in the 1300 block of 4th Street. It was the Administration's recommendation that the award be made to the Parr Contracting Company, the low bidder for the construction of a 4~ level parking structure with one elevator and with no TRV. surveillance system. Mr. O.Connor, President of the Santa Monica Property Taxpayers' Association, asked if the bidders had equal opportunity to bid on all of the alternates. He was ~nformed that all of the bidders had had such op- portunity. Mrv Ellis E. White, one of the three low bidders, addressed the Authority. MrR tihite's bid for a 4~ level structure with one elevator was $706,074. The low bid f0r this alternate was $692,684. Mr. Whi:e &tate~ that the wording of the invitat~on to bid, with respect to alternate No. 2 (the de- duction of one elevator from the base bid) led to possible confusion by prospective b~dders. In support of this statement, he po~nted out the difference between the high and low deductJ.ons for this ~tem between the various contractors. Parking Authority Min~s Adjourned Regular Meet~g Januazy 25, 1966 e Page 2 The word1ng of the bid proposal was expla~ned by Mr. Scott and Mr. Kennedy, both of whom expressed the opinion that the intent of the b1d proposal should have been clear and understandable to all bidders. ~NTRANCE OF MR. SORENSEN: Mr. Sorensen entered the meet1ng at 7:30 p.m. I :iREE LQlj\T BIDDERS: MONITORING SYSTEM: MOTION RE ADDITIONAL TIME TO SPEAK: Mr. White: MOTION RE AWARD OF BID: DISCUSSION FOLLOWING MOTION: Discussion was held relative to the three low bidders for th1s project, and ~t was learned that, if the Administration's recommendation were followed, the low bidder would be the Parr Contracting Company, being the low bidder on the 4~ level structure with one elevator. The second lowest bidder on this alternate was the Harvey A. Nichols Company, with Ellis B. White being third lowest bidder. Concern1ng a monitor1ng system for the structure, Mr. Scott stated that while he agreed that there should be some type of monitoring system he did not feel that the closed circuit T.V. was the answer, due to the high cost of installing this service. Other systems are being looked into. Mr. White requested permission to speak, and Mrs~ Hoover made a motion that he be given additional time. The motion was seconded by Mr. Reidy and carried unani- mously. Mr. White mentioned the fact that the Parr Contracting Company had failed to list all of its subcontractors, but in discussion it was brought out that Mr. Wh1te had also failed to list subcontractors for several of the items on his bid. Mr. Wamsley made a motion that the bid be awarded, as recommended by the Administra- tion, to the Parr Contracting Company who was the low bidder on the 4~ level parking structure with one elevator (and without the closed circuit T.V~ system). Th~ motion was seconded by Mr. M1nter and discus310a followed. Mrs. Hoover brought up the subJect of elevators for the parking structure. She stated that it was her opinion that two elevators should be prov~ded ~t this ti~c_ Mr. Scott advised that he would a0ree b~~ that the possibility of installing a . . Parking Autnority lvIinas + AdJourned Regular Mee g January 25, 1966 FIRST SUBSTITUTE MOTION: INQUIRY BY MR. MINTER RE PLANS FOR ELEVATORS: RE-INTRODUCTION OF FIRST SUBSTITUTE MOTION: COMMENTS BY MR. SCOTT: e Page 3 hydraulic elevator at a later date was being investigated. He adv1sed that, depending upon the results of current in- vestigations, it might be possible that the Authority could save approximately $20,000 per structure. Mrs. Hoover made a substitute motion that the bid be awarded to the low bidder for the construct1on of a 4~ level parking structure with two elevators (and without the closed circuit T.V. system). There being no second to the motion, the Chairman declared the motion lost for lack of a second. Mr. Minter inquired of the City Manager whether or not it was the intent of th3 Ad- ministration to make a recommendation for a second elevator w1thin the coming year. Mr. Scott replied that th1s was the intent. Mr. Minter stated that this changed his viewpoint and he would make the motion again, that Mrs. Hoover just made, that the Authority select the two elevator 4~ level structure and award the bid to the low bidder on this alternate, Ellis White. The motion was seconded by Mrs. Hoover and discussion followed. Mr. Scott recommended that the Authority award the bid to the Parr Contract1ng Company in any event, because most of the experience of Mr. White has been as a joint venture contractor with C. L. Peck and because Mr. White has a limited staff and limited equipment. Upon question by Mr. Minter, Mr. White stated that the Peck Corporation would not be involved in this contract if he were awarded the bid. Mr. Minter than asked if Mr. White has a group of construction workers under his employment at this time, to wh1ch Mr. Wh1te rep11ed, 1I0ne of the best groups in Southern California. II Further discussion followed relative to ~he feas1bi11ty of including hydraulic ele- vators in the specifications, disallo"ling all of the bids which were submitted, and going out to b1d again. ~ , 2ark~ng Autaor~ty Mih~S Adjourned Regular Meetlbg January 25, 1966 VOTE ON FIRST SUBSTITUTE MOTION, AS RE-INTRODUCED: e Page 4 The question was called on the first sub- stitute motion which was re-~ntroduced tT Mr. Minter to award the b~d to the low bidder on the 4~ level structure with t~o elevators. The motion lost with the following roll call vote: AYES: NOES: ABSENT: Hoover, Minter Reidy, Sorensen, Spurgin, Wamsley Corey SECOND SUBSTITUTE MOTION: Mr. Minter proposed a second substitute motion to reject all of the bids and re- advertise with alternates on electric and hydraulic elevators. The motion was seconded by Mrs. Hoover and lost with the following roll call vote: VOTE ON ORIGINAL MOTION: MOTION RE RESIDENT ENGINEER FOR PARKING STRUCTURE CONSTRUCTION: CONSIDERATION OF CALL FOR BIDS ON SECOND PARKING STRUCTURE: AYES: NOES: ABSENT: Hoover, Minter Re~dy, Sorensen, Spurg~n, Wamsle7 Corey Mr. Minter called for a vote on the original motion to award the bid on the 4~ level structure with one elevator (and without the closed circuit T.V. system) to the Parr Coneract~ng Company, the low bidder. The motion carried by the following roll call vote: AYES: NOES: ABSENT: Reidy, Sorensen, Spurgin, Wamsley Hoover, Minter Corey J.I1r~ Spurgin made a motion to authorize the employment of a full-time resident engineer for the construction of the parking struc- ture, providing that it is not the same engineer employed for the construction of the new library. The motion was seconded by Mr. tV'amsley and carried by the followi~;J roll call vote: AYES: Hoover, Reidy, Sorensen, Spurg1n, lV'a.'I\sley, M1nt er NOES: None ABSENT: Corey Discuss10n was held regarding the cor- sideration of a call for blds on the second parking structure which the Ad- ministration proposes for Parking Author~ty Lot No. 6 in the 1400 block of 2nd Street_ .. . ~arking Authority Miaes Adjourned Regular Me ng January 25. 1966 MOTION RE CALL FOR BIDS ON SECOND PARKING STRUCTURE: MOTION RE AGREEMENT NITH STONE & YOUNGBERG, REVENUE BOND CONSULTANTS: API EARANCE OF MR. MILLS: ADJOURNMENT: e Page 5 Mr. Wamsley made a motion that this item be tabled and considered at a future meet~ng. The motion was seconded by Mr. Reidy and carried unanimously. Mr. Spurgin made a motion that the Ad- ministration's recommendation that an agreement be entered into with Stone & Youngberg for the performance of financ:i <"1.1 services and consultation in connection with the sale of $7,500,000 of 1966 Parking Authority revenue bonds be accepted. The motion was seconded by Mr. Reidy and carried by the following roll call vote: AYES: Hoover, Reidy, Sorensen, Spurgin, Wamsley, Minter None Corey NOES: ABSENT : Mr. Minter requested the appearance of Mr. Mills, Chairman of the Parking Advisory Committee, and a discuss10n followed rela- tive to better liaison between the Advisory Committee and the Administrat10n for the subsequent benefit of the Parking Authority. Upon mot1on duly made by Mr. Wamsley, seconded by Mrs. Hoover and carried unanimously, the meet1ng was adjourned at 8:25 p.m. Respectfully submitted, (] . / ->/ N~~-rr7~~ ,!'ItJ J. Huffman, Secretary e PARKING AUTHORITY I~INUTE&4t I The Parking Authority of the City of Santa Monica met in a regular Tl.cet:. ng on J,:muary 11, 1966 at 3: 40 p.m. in the Council Chambers of the Santa Iionl.ca ~lty Hall with Mr. Herbert Spurgin, Chairman pro tern, presiding. PLEDGE OF ALLEGIANCE Mffi~BERS PRESENT: MEMBERS ABSENT: ALSO PRESENT: APPROVAL OF MINUTES: DISCUSSION RE EXTENSION OF LEASE WITH CITY FOR rrOT Q, BLOCK 95 (NORTHERN HALF OF AUTHORITY LOT NO.5): MOTION RE LEASE AGREE- MENT WITH CITY OF SANTA MONICA ON AUTHORITY LOT NO.5: Herbert Spurgin, Chairman pro tern Wendell Corey CIo Hoover James Reidy Kenneth Wamsley Rex Minter Royal Sorensen Perry Scott, City Manager Bartlett Kennedy, City Engineer Robert Cockins, City Attorney Joseph Nadon, Parking & Trafflc Engineer Upon order by the Chairman pro tern wit h the concurrence of the Authority, the minutes of the meeting of November 1, 1365 were approved as submitted. Each Authority member had rece1ved in the mail a memo from the Parkir3 & T~af:ic Engineer explaining the present status of a lease agreement between the pc:.rking Authori ~:y and the City of Sa~ta Monica. This lease covers the northern half of Authority Lot No.5, which is on the east side of Fourth Street immediately north of ">1ilshire Bouleva"i. It was explained that this leaE~, which W~~ executed in October, 1953 and expired 1P September, 1963, was recommended f( r ~ (:.. J'.-I1a: Mr. Scott stated that this parcel of _~r' was acquired by the City from tEe Joslyn Foundation, subject to the condition that Lt be used exclusively for publi~ purposes. He further stated that it was the suggest~on of the Administration that the lease be extended over a ten year period. After a brief discussion, Mr. Wamsley ~ade a motion that the Authori ty appro~7e th.- extension of the lease over a ten year p' '_ ~ (' 1. The motion was seconded by 11rs. Hoover ,,-,;,,' carr1ed by the following roll call v~~~: AYES: Spurgin, Corey, Hoove:!'" ~€._ - . WamSley NOES: None ABSENT: Minter, Sorense~ Parking Regular January Authority Mi~es Meeting 11, 1966 RESOLUTION FOR RETENTION OF LAW FIRM IN CONNECTION WITH BOND ISSUE RE CBD PARKING IMPROVEMENTS: MOTION RE RESOLUTION: PARTIAL REMOVAL OF FEE PARKING ON AUTHORITY LOTS IN DOWNTOWN PARKING ASSESSMENT DISTRICT: MO TION RE REMOVAL OF FEE PARKING ON TRIAL BASIS: ADJOURNMDi'T: e Page L. Mr. Nadon read a resolution authoriz1ng a contract with the law firm of Q'Melveny & Myers for the issuance of revenue bonds in the amount of $6,500,000 for the acquisit10n of land and construction of parking struc- tures within the downtown parking d1str~ct. Mr. Reidy made a motion that the resolution, as presented, be adopted. The motion was seconded by Mr. Corey and carried by the following roll call vote: AYES: Spurgin, Corey, Hoover, Reidy, Wamsley None Minter, Sorensen NOES: ABSENT: Mr. Scott requested permission to present an additional item to the Authority, and permission was granted. He asked for authorization to remove the fee on all of the Parking Authority lots within the assessment district between the hours of 6:00 p.m. and 9:00 a.m., beginning within a week to ten days. This would be done on a trial basis for sixty to n1nety days to determine whether or not the merchants des1~e to remove all meters prior to the construction of the first parking structure. Mrs. Hoover made a motion that the Adminis- tration be authorized to permit free parkillg on all Author~ty lots within the parking improvement district between the hours of 6:00 p.m. and 9:00 a.m. dail~, on a sixty to ninety day trial basis. The motion \-\,':' '; seconded by Mr. Corey and carr1ed una~1rr0~S~Y. It was the suggestion of Mr. Cockins that the Authority meet on January 25 to a~~rd the bid for the construct10n of the park10g structure on Lot 15. Upon motion made by Mr. Corey, seconded by Mr. Wamsley and carried unan1mously, the meet1ng was adjourned to January 25, 196~ at 7:00 p.m. Respectfully submitted, ? ~ //fi?~~ J. Huffman, Secretary