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M-3/28/1978 . . . . MINUTES OF A JOINT MEETING OF THE CITY CO~CIL AND THE REDEVELOPMENT AGEXCY March 28, 1978 The Redevelopment Agency and the Clty Councll ,met In joint session In the City Hall Council 128,1978. The meeting was called to order at Roll was called: of the City of Santa Monica Chamber on Tuesday, March 4:06 p.m. by Chairman Swink. PRESE:\l: MEMBERS. Donna O'Brien SWInk, Chalrperson Seymour A. Cohen, Vice Chalrman John Bambrick Christine E. Reed Nathanlel Trlves Pleter van den Steenhoven ABSENT' MEMBERS: Perry Scott ALSO PRESE)/T: I APPROVAL OF ~'lnUTES James D. Williams, Executive Director Richard L. Knickerbocker, City Attorney Nancy McFarland, Secretary, Environmental serVIce, The minutes of the January 31, 1978, meeting were approved unanimously by I voice vote follmnng a motion made by Mr. Trives and seconded by Mr. van den Steenhoven. PROJECT ACTIONS AND REPORTS 3Al Downtown Redevelopment Project Authorlzatlon of Bid for Interim Flnanclng Presented at this time was a resolution to be adopted by the Clty Council APPROVI:\G THE ISSUANCE OF A 53,700,000 PROMISSORY NOTE OF THE REDEVELOP- ~IE"T AGEI\CY OF THE CITY OF SANTA MO)/ICA, CAll FORl\L\. '-IT. Williams pro- VIded background on thIS Item, and he and Steve Stern, of O'Melveny & Myers, responded to questions. Mr. Trlves moved the introduction of Resolution No. 4997 (CCS) by title only, waiVing further reading thereof. A second was gIven by Mr. van den Steenhoven and the motion was passed by the follOWing vote' AYES: NOES: ABSENT: BambrIck, Cohen, Reed, Trives, van den Steenhoven, SWink '-lone Scott Chairperson Swink introduced the next item, and Mr. Cohen moved to ap- prove the resolutIon of the Redevelopment Agency Declaring Its Intention to Sell a Promissory Kote of Said Agency in the Amount of $3,700,000 for the City of Santa MonIca Downtown Redevelopment ProJect, FiXing Time and Place for Taking BIds, and Directing Publication of NotIce Inviting Bids. Mr. Trives seconded the motion. John Herner, Redevelopment DIrector, and Steve Stern explained the Item and responded to questions. Mr. Stern described changes In the attach- ment to the resolution, the Notice Inviting BIds. Following discusslon, the vote was called. Agency members voted as follows: AYES: NOES: ABSENT: Bambrick, Cohen, Reed, Trlves, van den Steenhoven, Swink "one S co t t Mr. Cohen suggested that the publication of the Notlce be 10 days, in- stead of 5, before the date of bid opening and that the NotIce be pub- lIshed in additional newspapers. Mr. Williams stated that the resolu- tIon provides for a minimum publication; addItional coverage would be 329 Resolution 4997 $3,700,000 Promissory :-Jote of the Redevelopment Agencv 330 I I I attaIned without amendIng the resolution. SInce revised copies of the IXotlce InvitIng Bids were expected to arrIve by messenger momentarily, ,Mr. KnIckerbocker suggested the meeting be recessed pendIng theIr arrIval.: '[A recess was taken at 4 27 p.m. ' Chairperson SWInk reconvened the meetIng at 4 42 p.m. A resolutIon pro- ,viding for the Issuance of a $3,700,000 ~ote to Finance a Portion of the 'Cost of the Downtown Redevelopment Project was distrIbuted to Agency mem- [bers. Mr. Cohen moved to approve the resolution, subject to the changes loutllned by Nr. Stern. Mr. TrIves seconded the motIon and It was approvedl '1',bY the follOl'iing vote: ! AYES: BambrIck, Cohen, Reed, Trives, van den Steenhoven, Swink :-IOES: None ABSE:-IT Scott . i I 'There beIng no IThe motIon \'ias by VOIce vote. ,ATTEST: further business, Mr. TrIves moved to adJourn the meetIng. seconded by Mrs. Reed and members approved It unanimously Chairperson SWInk adjourned the meetIng at 4:46 p.m. APPROVED: I ./] . ( , ~-~ /'> ~~ / j,,~,J6 'c~ !Snider - cr-ty Clerk ~~~na~\ J14111AvJ Donna O'BrIen SWInk ~Iayor . . . . . . . Agenda Item 8-B: Presented at this time was an ordinance for adoption flodlfYlng hours of refuse collectlon in the M-l and ~-2 zones. ~ayor Pro Tempore Cohen moved to adopt Ordlnance Xo. 1086(CCS) entltle . "A~ ORDI~A~CE OF THE CITY COUNCIL OF THE CITY OF SA~TA ~OKICA _~lEXDING SECTIO:! 52 37C OF THE SANTA J.Kl1\ICi\. MUNI CIPAL CODE, PERTAINING TO REFUSE COLLECTION IX THE M-l AND M-2 Zones", reading by tltle only and walvlng further readlng thereof. Second by Councilmember van den Steenhoven. Council Vote: Unanimously approved 7-0 Agenda Item 8-C: Presented at this time was an ordinance for adoptlon requlrlng refuse collection blns for certain residentlal dwellings and discharge shut-off systems for all bUlldlng wlth refuse collectlon chutes Councilmember Reed moved to adopt Ordlnance ~o. 1087(CCS) entitled. "AK ORDINA~CE OF THE CITY COU~CIL OF THE CITY OF SA~TA MO~ICA ADDING 5ECTI01\ 5228E TO THE SA~TA MONICA M~ICIPAL CODE, PERTAIKIKG TO BIN REXTAL A~D CHUTE GATE REQUIREMENTS", readlng by tltle only and waiving further readlng thereof. Second by Councllmember van den Steenhoven. Councll Vote Unanimously approved 7-0 Councllmember Reed moved the addltion of Items No. 8-D, 13-A, and 13-B to the City Council agenda. Second by Councllmember Trives. Courrcll Vote; Unanimously approved 7-0 Agenda Item 8-D: Presented at tIns time was an ordlnance for lntroduction and a lease to facllltate the tax-increment flnanclng for land acqulsltiort for the Central Business Dlstrlct, the Downtown Redevelopment ProJect. The public hearlng was opened at 8;30 P.~. by order of Mayor Swink. Therd belng no requests to speak elther for or against the ordinance, the ; publlc hearing was closed at 8'32 P.M. by order of ~ayor SWlnk. Councll- 1 member van den Steenhoven moved to introuuce an ordinance entitled; "A~ ORDINANCE OF THE CITY COUKCIL OF THE CITY OF SANTA MO~ICA, CALIFOR~IA, APPROVING THAT CERTAIN LEASE AGREE~ENT ENTITLED 'LEASE AGREE~EXT' DATED 'I- AS OF )LW 1, 1978, BETWEE~ THE CITY OF SANTA MONICA AND THE REDEVELOP~lENTI AGENCY OF THE CITY OF SAXTA )IO~ICA", readlng by title only and wal vlng - further readlng thereof. Second by Councilmember Trlves. Courrcll Vote: Unanimously approved 7-0 Agenda Item 10-A: Presenteu at this tllne was a report and recommendation I' of the Houslng CommlSSlon proposing pollcy changes In the Clty Houslng Rehabilitatlon Program to bring Clty guidelines into conformance with I those of the Department of Housing and Urban Development (HUD) in the areas of income levels and eligibillty. Discusslon followed In regard to a recent HUD pollcy change that would allow partlcipation In programs I by persons in the lower lncome categories wherever they may reside I throughout the Clty rather than llmitlng thelr particlpatlon to those . wi thln the quaIl fying cens us tract. Counci Imember Reed moved to approve I the Housing Commisslon recommendatlons regarding policy changes to the I- Houslng Rehabilitatlon Program: (1) A change In the definitlon of lower lncome; (2) Adoptlon of Hun guidelines concernlng ratio of loans to lower income home owners, (3) Ralslng the upper limit of lncome eligiblllty for, housing rehabllltatlon loans; (4) Provlde no lnterest deferred loans; andi the POllCY change as dlscussed by the Clty Councll: (5) That the census' tract llmltaUon be deleted for lO1\'er income persons. Second by Council- member Trives. Council Voce: Unanlmously approved 7-0 Agenda Icem II-A: Presented at thls time was a report regardlng the lease of West Wlnd Salllng School located on the Santa ~onlca Pler which "as concinued from the Clt)' Courrcll meeting of )larch 14, 1978. Council- member Scott moved to continue the matter to Aprll 11, 1978 and dlrect staff to report further on unresolved issues. Second by Councilmember Reed. Dlscussion ensued In regard to the need for the Cltv to review the float deslgn before executlon of the lease, after "hich Councllmemberi Scott's mOcion was approved by the followlng vote: . Council Vote: Affirmative: Councllmembers Bambrick, Cohen, Reed, Scott, Trives, Swink Abstaln: Councilmember van den Steenhoven 333 Orchnance 1086 modifying hours of refuse collectlon ill the M- 1 and ~1- 2 zones Ordinance 1087 requiring refuse collection bins and chscharge shut-off systems Orchnance introduced to facllitate tax- illcrement financlng for the Central Business Dlstrlct, the Ib"ntmm Redevel- opment ProJect Recommendation of of the Houslng COmffilSSlOn proposlng pohey changes m the Clty Houslng Rehablh tatlOn Program approved Report regarding lease of West Wind Saillng continued to Apnl 11, 1978 334 CorrnnWll tv Garden Program contlnued beyond July 1, 1978 Ci ty Attorney to prepare orchnance regarchng waiver of Educatlonal Fllm Perm t .~endment of Cltv ordmance "hich ' regulates Soliclta- tion Pennts referred to staff to report in 30 days Contract 2493 for acqUlsi tion of hewlett-Packard Standard upgrade of the City' 5 data processing computer system ,4ntl-recessionary funds for ehglble activltles Agenda Item Il-B: Presented at thlS tlme was a recommendatlon for continuance of the Community Garden Program beyond July 1, 1978. Council member Reed moved to approve the staff recommendation to extend the Community Garden Program for an IndefinIte perIod or untIl such tIme as another use for the property IS determIned by the CIty CouncIl, that it contInue as part of the RecreatIon an~ Parks contract service program, that SIX months' notIce be gIven to lessees prior to a change In use, and that revised leases be provIded lessees to indIcate that to be the case. Second by Councilmember Scott. . Council Vote: Unanimously approved 7-0 Agenda Item II-C' Presented at thIS tIme was a report regardIng walver of the educatIonal film permit fee for General Telephone Company of Callfornla to allow them to produce fIlms which are to be used solely for employee Instruction and from whlch General Telephone Company would gain no fInancIal profit. In response to questIons from Councilmembers, Darrel Gustafson representIng General Telephone Company said fIlmlng on publIc property is minlmal and requires the use of few people or vehIcles does not Involve large equIpment, and is of short duratlon. After discussIon CouncIlmember van den Steenhoven moved to direct the Citv Attorney to prepare an ordinance amendment to waive fees for educational fIlm permIts for films which are to be used for Internal tralnlng pur- poses only. Second by CouncIlmember Trlves. CouncIl Vote Unanlmously approved 7-0 Agenda Item ll-D: Presented at thlS tIme was a recommendation for amendment of the CIty ordInance WhlCh regulates SolIcltatlon Permits for charltable, patrlotic, ClV1C and slmilar organlzatlons. Mayor SWlnk noted requests from the public to speak to the subject. AlIson D. S. L. Arnold spoke In Opposltlon to the recommendatlon. Arnold H. Gold spoke ln Opposltlon to the recommendatIon and offered hIS legal services to rework the proposed ordInance to maintain its constItu- tionality. CouncIlmember Trlves moved to refer to staff the matter of an amendment of the Clty ordInance whlch regulates solicitatlon permlts for report ln 30 days. Second by Councllmember Bambrick. . CouncIl Vote. Unanimously approved 7-0 ~aenda Item ll-E: Presented at thlS tIme was a recommendatIon for ~pgradlng of the data processing system to maIntain present levels of productlvity and accommodate emerglng requirements. Discusslon ensued regarding the presently overloaded sItuation in regard to computer use, efficlencles that would result from the upgrading and increased computer capacIty related to down time. Councilmember van den Steenhoven moved to approve the transfer of funds, SlO ,000 from Account #31-500-431-000-709, $15,000 from Account #01-000-223-000-100 and $15,000 from Account #01-100-223-000-100; dIrect the City Manager to waIve the bId process; and to award Contract No. 2493(CCS} for acquisitlon of a Hewlett- Packard Standard upgrade of the City's data processIng computer system at a prIce not to exceed $40,000 by Issuance of P. O. No. 36154. Second by CouncIlmember BambrIck. Council Vote: Afflrmatlve: Councilmembers BambrIck, Cohen, Scott, Trlves, van den Steenhoven, Swink . I\egative: Councilmember Reed Agenda Item ll-F: Presented at thlS tIme was a recommendation for the use of Anti-Recesslonary funds for ellgible actlvities in the amount of $34,325. Councllmember Trives moved to approve the staff recommendation for use of a total of S34,325 in Antl-Rccesslonary funds for the follow- Ing ellglble actlvities: Indirect Cost Allocatlon Plan In the amount of S13,SOO, animal regulation personnel in the amount of $3,000, repaIr of Flre Departnent equlpment in the amount of $10,325 and repaIr of Fire Stations In the amount of $7,500. Second by CouncIlmember Trives. Council Vote: Unanimously approved 7-0 Agenda Item l2-A: Presented at thlS tIme was the request of Nlcholas . . Moullnas to address the Council in regard to the removal of three Eucalyptus trees at 707 Seventh Street. Mr. ~loulinas said that three Eucalyptus trees at 707 Seventh Street are tall, ln poor condltlon and are ln danger of falllng durlng a storm and requested removal of the trees. Durlng discussion staff stated that the trees are healthy and do not appear to be leaning. ~o action was taken by the Councll. Agenda Item 12-B' Presented at thlS tlme was the request of Cheryl D. Rhoden, Secretary, Santa Monica Falr Houslng Alliance, to address the Councll concernlng the flnanclal analyslS of the rent control petltlon. Ms. Rhoden requested that in preparatlon of the financial analysls that staff avall ltself of all materlal relatlng to rent control lncludlng lnformation from cltles that have instituted rent control svstems. D1Scusslon ensued in regard to the Elections Code provlslon'that the City Attorney is required to write an lmpartlal analysis of the measure as lt is wrltten. Councllmember Trives moved to request staff to report on the flnanclal lmpact of the rent control measure and the Jarvls Inltlatlve propositlons. Second by Mayor Pro Tempore Cohen. . Council Vote: Unanlmously approved 7-0 Agenda Item 13-A: Presented at this tlme was the request of Mayor Swink for dlScussion regarding appolntment of Corrldor "B" representative to the Board of Directors of the Southern Callfornla Rapld Translt Dis trict. Councllmember Trl ves nomlna ted Davi d K. Hayward, Ci ty of Redondo Beach. Councilmember Reed nominated Gordana Swanson, City of Rolling Hi 115. Councllmembers Bambrlck, Cohen, Scott, Tri ves, van den Steenhoven and Mayor Swink voted for Mr. Hayward; and Councilmember Reed voted for Gordana Swanson. It was therefore dlrected that Corridor "B" Subcommittee Representative cast Santa Monica votes for ~fayor David Hayward, Clty of Redondo Beach. After discussion ln regard to the subcommittee's practice of adjournlng into a committee of the whole to have a secret ballot, Councllmember Reed moved that the City representa- ; tlve oppose the secret ballot electlon procedure of the Southern Callfornia Rapld Translt Dlstrlct City Election Subcommittee. Second by Councllmember van den Steenhoven. Councll Vote: Unanlmously approved 7-0 Agenda Item l3-B: Presented at thlS time was the request of Mayor Swink to accept the reslgnation of Martha Evans from the Citv Personnel Board effective March 31, 1978. Councilmember Trlves moved to regretfully accept the reslgnatlon of Martha Evans from the Personnel Board and authorlzed the City Clerk to prepare the approprlate notlce of vacancy. Second by Councllmember van den Steenhoven. Councll Vote: Unanlmously approved 7-0 . The Clty Council meetlng adjourned at 9'57 P.M. on motlon of Councll- member Reed, second by Councilmember Trives, the adjournment to be in memory of the following lndlvlduals on behalf of Mayor Swink: Mrs Wlnifred Westover Hart, mother of Wllliam F. Hart, Jr., a former member of the Plannlng Commisslon and member of the Housing Commisslon; Florence Allen Caskey, long-tlme resldent of the City and flrst police woman ln the City; R. Boyce Glbson, a long-tlme resldent of the communi- ty and member of the Santa Monica Klwanis Club; Beryl L. Schwartz, a former Santa Monlca school teacher and actlve member of the Retlred School Teachers Associatlon; Edward G. Lovell, long-tlme resident of the City and active member in Amerlcan Leglon Post 123, Ray Earl Martin, a 4l-year resldent of the Clty and member of the Santa Monlca Masonic Lodge; Terry Simmons, owner of Gerry's Auto Servlce and a long-tlme resldent of the Clty; Glorla Best, long-time resldent of the Clty; and Helen T. Waldron, a resldent of the Clty for more than SO years and music teacher who performed at Carnegle Hall. Councll Vote: Unanimously approved 7-0 ATTEST: APPROVED: f' /) ; '- ~ '._,'hJ:..- c::::Tr~c- /' JDY~ Snlder ~ /Clty Clerk i 11 JI J, i illv~~1\. td ,) Donna O'Brien SWlnk ~layor . 335 Nicholas "DullnOs requested relOOval of Eucalyptus trees Santa ~bnlca Falr Housmg Alllance presentation. Staff to report on flnan- Clal lmpact of rent control and Jarvis ini tlati ve Representatlve of 'Corndor B' SCRTD duected to cast vote for Mayor IJavld Hayward of Redondo Beach ~1artha Evans reslgnatlOn from the City Personnel Board accepted . . . .