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M-1/19/1982 . . . . 203 CITY OF SANTA MONICA CITY COUNCIL MINUTES Jh~UARY 19, 1982 A meeting of the Santa Monica City Council was held on Tuesday, January 19, 1982, continued from January 12, 1982, for a jo~n~ meeting with the Personnel Board and to consider items rema~n~ng from the agenda of January 12, 1982. At 6:15 P.M. Mayor Yannatta Goldway called to order the joint meeting of the City Council and Personnel Board. Roll Call: Present: Mayor Ruth Yannatta Goldway Mayor Pro Tempore Ken Edwards Councilmember James P. Conn Councilmember William H. Jennings (entered at 6:52 P.M.) Councilmember Dolores M. Press Councilmember Christine E. Reed (entered at 7:35 P.M.) Councilmember Dennis Zane Personnel Board Members Present: Chairperson Donald Howland Vice Chairperson Susan Weiss (entered at 6:19 P.M.) Member Clyde Longmire Member Melissa Hill Personnel Board Member Absent: Ed Wlseman Also present: City Manager John H. Alschuler, Jr. City Attorney Robert M. Myers City Clerk Ann M. Shore Susan McCarthy, Acting Personnel Director EMPLOYEE DEVELOPMENT AND PERSONNEL POLICIES: Staff introduced the following matters for discussion: Employee morale and development, disciplinary principles and procedures, Affirmative Action/Equal Opportunity Programs, and the fiscal ramifications of personnel policies. After discussion was held, Mayor Yannata Goldway requested the Personnel Board to review information requested of staff and make recommendations. Chairperson Howland said these matters would be included on future Personnel Board agendas. Mayor Yannatta Goldway and Chairperson Howland expressed appreciation to members for participating in the Joint meet~ng. At 8:12 P.M. Chairperson Howland moved to adjourn the Personnel Board meeting. There being no objection, the meeting was adjourned. 1 January 19,1982 204 . At 8:22 P.M. City Council convened. Mayor Yannatta Goldway led the assemblage in the pledge of allegiance. Roll Call: Present: Mayor Ruth Yannatta Goldway Mayor Pro Tempore Ken Edwards Councilmember James P. Conn Councilmember Willlam H. Jennings Councilmember Dolores M. Press Councilmember Christine E. Reed Councilmember Dennis Zane City Manager John H. Alschuler, Jr. Clty Attorney Robert M. Myers City Clerk Ann M. Shore councilmember Reed moved to add Item 14-E to the agenda. Second by Councilmember Press. The motion was approved by unanimous vote. The following matters were considered, having been continued from January 12, 1982 or added to the agenda. . 6-W: VACANCIES ON BOARDS, COMMISSIONS AND TASK FORCES: Presented was a staff report regarding procedures for advertising for vacancies on city boards, commissions and task forces. Councilmember Press requested that the words "regardless of age and disability" be added to the notice inviting membership. There being no obJection, it was so ordered. Discussion was held. Mayor Yannatta Goldway moved to approve the following procedures to be used by the Clty Clerk for noticing the public of vacancies on City boards, commissions and task forces: A notice be published twice in the legal advertisement section of the Evening Outlook; a display advertisement be published once in the Westside Los Angeles Times; a press release be sent to the Evening Outlook, Independent-Journal, Perspective and Westside Los Angeles Times; a notice be placed in the Santa Monica Seascape if publlcation date permits; hand-out notices be placed at the City Clerk's counter, notices posted on the Councll Chamber door and City Hall lobby, and 25 copies provided to each library for bulletin boards and ~ublic counters; PubllC Service Announcements be prepared and provlded to KCRW, KSRF, KABC and KNX radio statlons; the municipal cable television channel be utilized when activated. Mayor Yannatta Goldway included in the motion the suggestion of Councilmember Reed that in addition to the annual legal notice of expiring terms, a display ad be run in both large circulation newspapers (Evening Outlook and Westslde LA Times) with a graphically invlting border requesting persons to apply and advising where to call for information, the ad not to specifically itemize vacancies as is done in the legally required ad. Mayor Yannatta Goldway included in the motion the request of Councilmember Conn that the City Clerk, together with the Public Information Officer, explore advertising in City facilities and transit vehicles. Second by Councilmember Conn. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 . 2 January 19,1982 . . . . . 205 Councilmember Press moved that, with the assistance of the hired Public Information Officer, a mailing list be prepared for sending notices to pert~nent agencies and organizations. Second by Mayor Yannatta Goldway. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 8-A: TREE CODE: Presented was a staff report transmitting an ordinance for introduction amending the Tree Code. The hearing was opened at 8:36 P.M. John Jurenka spoke against plant~ngs ~n small areas adjacent to s~dewalks. No one else w~sh~ng to speak to the matter, the public hearing was declared closed at 8:40 P.M. After discussion, Counc~lmember Zane moved to introduce an ordinance entitled:: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING THE TREE CODE OF THE CITY OF SANTA MONICA", reading by title only and waiving further reading thereof. Second by Mayor Pro Tempore Edwards. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 Mayor Yannatta Goldway moved to add Item 10-E to the agenda. Second by Councilmember Conn. The motion was approved by unanimous vote. IO-B: TRAM OR ALTERNATIVE TRANSPORTATION SYSTEM: Presented was a recommendation of the Commercial/Industrial Development Task Force that information be gathered on feasibility of a tram or alternative transportation system to serve downtown and other districts. Russ Barnard spoke in support of the recommendation. Discussion was held. Councilmember Reed moved to authorize the City Manager to secure the services of a Transportation Planner with one of the first tasks to be study of the feasibility of a tram or alternative transportation system. Second by Councilmember Zane. Discussion was held. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 10-D: RESIDENTIAL TASK FORCE: Presented was a report and recommendations of the Residential Task Force regarding study issues and task force status. Member of the public Ken Genser spoke in support of the recommendation. Discuss~on was held, Councilmember Zane moved that the Residential Task Force be requested to deliberate and submit recommendations on all the other Priority II items except the solar access issue and upon completion the Task Force be dissolved. Second by Councilmember Reed. The motion was approved by the fOllowing vote: Council Vote: Unanimously apaproved 7-0 10-E: COMPREHENSIVE LAND USE ORDINANCE: Presented was the request of the Planning Commission for adoption of a resolution appropriating an additional $10,000 to cover the cost of public 3 January 19,1982 200 . notices and legal advertising in connection with proposed amendments to the Comprehensive Land Use Ordinance. Councilmember Zane moved to adopt Resolution No. 0429(CCS) entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROPRIATING $10,000 TO COVER THE COST OF PUBLIC NOTICES IN CONNECTION WITH PROPOSED AMENDMENTS TO THE COMPREHENSIVE LAND USE ORDINkNCE", having been read into the record in its entirety. Second by Mayor Yannatta Goldway. The motion was approved by the following vote: Council Vote: Unan1mously approved 7-0 ll-A: CDBG FINAL ENVIRONMENTAL IMPACT ASSESSMENTS: Withdrawn at the request of staff. Il-B: CITY MANAGER GOALS: Presented was report making recommendations regarding goals and objectives for City Manager for the period January 1, 1982 to June 30, 1982. Mayor Yannatta Goldway moved to accept the recommended goals and objectives as presented in the staff report dated January 12, 1982, from the City Manager. Second by Councilmember Zane. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 . Il-E: CIRCUS VARGAS: Presented was a staff report recommending approval of a contract with Circus Vargas. Discussion was held, including participation by John Peterson, operations manager of the Circus. Councilmember Conn moved to approve Contract No. 3742(CCS) with Circus Vargas to hold a circus at the beach parking lot on March 19-23, 1982. Second by Councilmember Jenn1ngs. The motion was approved by the following vote: Council Vote: Unan1mously approved 7-0 Il-F: TRANSIT SHELTERS: Presented was a staff report regarding a proposal to construct, operate and maintain ten transit shelters at major bus stops. Member of the public Ann Kahn presented the proposal. Discussion was held. Councilmember Reed moved to authorize staff to study the transit shelter issue and that at some point the Architectural Review Board be given an opportunity to comment vis-a-vis aesthetics and advertising. Second by Mayor Pro Tempore Edwards. The motion was approved by the following vote: Unanimously approved 7-0 . Councilmember Reed moved to request the Planning Commission, as part of our Transit Incentive Program with developers, to give serious consideration to requiring developers of new buildings to put a transit shelter in their building design if there is a bus stop at their building or to deposit funds to cover the cost of providing a transit shelter at the two closest bus stops to their building; the City Manager to also study the matter. Second by Mayor Yannatta Goldway. The motion was approved by the following vote: 4 January 19,1982 . 207 . Council Vote: Unanimously approved 7-0 KIOSKS/SANTA MONICA MALL: Mayor Yannatta Goldway moved to request the City Manager to prepare for Council a written report of the status of the advertising kiosks on Santa Monica Mall and what could be done to be rid of them. Second by Councilmember Conn. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 . ll-K: ST. AUGUSTINE'S CHURCH PARKING ASSESSMENT DISTRICT: .Presented was a staff report regarding a request from St. Augustine's Church for exemption from parking assessment district fee. Chris Harding, Attorney representing the churches of St. Augustine, First Presbyterian and Unity by the Sea, which are in the parking assessment district, requested a reinterpretation of the ordinance so as to exclude churches and have a license agreement with the churches whereby in consideration for use by their parishoners and those using social service facilities that the churches pay to the city the amount of the original 1966 assessment. The following persons spoke in support of the church's request: Clyde Walker, Al Smith and James Alexander. Discussion was held. Mayor Yannatta Goldway moved to direct staff to meet with representatives of the churches to discuss their proposed solution and report to Council an evaluation of the proposal and recommendations or suggestions for other kinds of solutions. 'Second by Councilmember Zane. Discussion was held. At 11:10 P.M., IMayor Pro Tempore Edwards moved to continue discussions past 11:00 P.M. Second by Councilmember Zane. The motion was approved by a vote of six in favor, Councilmember Reed opposed. Further discussion was held. The motion in regard to the matter was approved by the following vote: Council Vote: Unanimously approved 7-0 11-L: CLOSED SESSION: Considered after Item l4-E. l2-A: APPEAL REGARDING INTERIM DEVELOPMENT REVIEW AT 2435 MAIN STREET: The matter of an appeal from the actlon of the Planning Commission approving Interim Development Review Permit 002 for conversion of an egg plant to offices of Edgemar Farms at 2435 Maln Street, previously Item 12-B on November 24, 1981, was continued to January 26, 1982. . A recess was held at 11:15 P.M. Council reconvened at 11:27 P.M., Councilmember Conn absent. 14-B: TENNIS COURT RESERVATIONS: Presented was the request of Councilmember Reed for discussion of the tennis court reservation policy. Discussion was held, as introduced by ~ouncilmember Reed in response to a letter from member of the publlC Herman M. Kroll. Councilmember Reed moved to direct this communlcatlon to the attention of the Recreation and Parks Commission with the request that they review the current policy. Second by Councilmember Zane. The motion was approved by the following vote: 5 January 19,1982 . 208 . Council Vote: Unanimously approved 6-0 Absent: Councilmember Conn (Councilmember Conn entered at 11:22 P.M.) 14-C: LEGISLATION PARTICIPATION: Presented was the request of Councilmember Jennings for discussion of a procedure for input into leg~slation items of importance to the City. Councilmember Jennings introduced discussion. Discussion was held, ~ncluding participation by staff. Councilmember Reed moved to authorize the City Manager and one Councilmember to go to Sacramento to provide Council with a follow-up report. Second by Mayor Yannatta Goldway. The motion was approved by the following vote: Council Vote: Unanimously approved 7-0 14-D: COUNCIL PRESS PACKETS: Presented was the request of Councilmember Jennings for discussion regarding content of press packets sent from Council office. Councilmember Jennings moved to direct the City staff to report to Council on the cost of preparing a slim brochure providing background information on the City and City Council and to stop the mailing or delivery of any other press packets at City expense until the contents have been approved by the Council. Second by Councilmember Reed. Further discussion was held. Councilmember Zane moved a substitute motion that any Councilmember who wishes should be encouraged to have a press packet of reasonable limitations prepared and xeroxed by staff for purposes of providing information to the press and public about the activities, beliefs and judgments of individual Councilmembers. Second by Councilmember Conn. Further discussion was held. With the consent of the second, Councilmember Zane included in the motion the suggestion of Mayor Pro Tempore Edwards that when a Public Information Officer is added to staff one of the tasks be development of such a brochure. The substitute motion was approved by the following vote: . Council Vote: Aff~rmat~ve: Councilmembers Conn, Edwards, Press, Zane and Mayor Yannatta Goldway Negative: Councilmembers Jennings and Reed Councilmember Jennings requested that the record indicate that he has no intention of sending out a press packet even if the motion passes. l4-E: CENSURE OF SENATOR SCHMITZ: Request of Councilmember Press for discussion about writing a letter to Senators regarding censure of Senator Schmitz. Councilmember Press moved to direct the Mayor to send telegrams to State Senators Sieroty, Garamendi and Robert~ and others the Councilmembers may feel ~mportant in support of censure by the State Senate of Senator John Schmitz. Second by Councilmember Conn. The mot~on was approved by the follow~ng vote: . 6 January 19,1982 . . . . . 209 Council Vote: Unanimously approved 7-0 ll-L: CLOSED SESSION: There being no objection, Council adjourned at 11:44 P.M. to Closed Session to consider pending litigation and personnel matters. Council reconvened at 12:35 A.M. with the following Council members present: Mayor Pro Tempore Edwards, Councilmembers Jennings, Press, Reed, Zane and Mayor Vannatta Goldway. The Mayor announced that no action had been taken during Closed Session. ADJOURNMENT: At 12:35 P.M. Mayor Vannatta Goldway moved to adjourn in memory of Larry Guilbert, a Santa Monica business man and civic leader; Dr. Harold Bartley, long-time member of the staff of St. John's Hospital and civic leader; and Raymond Casey, tennis instructor in Santa Monica for forty years. Second by Councilmembr Press. The motion was approved by the following vote: Councll Vote: Unanimously approved 6-0 Absent: Councilmember Conn , /tll~~(2j:4:; Ruth Ya natta Goldwa Mayo ATTEST: (~L I-,t//~~.Jj'r_-1.. Ann M. Shore City Clerk 7 January 19,1982 . . . .