R-8812
CA:f:atty\muni\laws\mox\elect6
City council Meeting 8-2-94 Santa Monica, California
RESOLUTION NUMBER 8812
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(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES TO THE CITY RELATING
TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 8, 1994
WHEREAS, a General Municipal Election is to be held in the
City of Santa Monica on November 8, 1994.
WHEREAS, in the course of conduct of the election it is
necessary for the City Clerk to obtain the services of a
profe~sional election supplier; and
WHEREAS, all necessary expenses in performing these services
shall be paid by the City of Santa Monica,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. That the firm of Martin & Chapman Co., being a
sole source in the local area, is approved to furnish to the City
all necessary services and supplies authorized by the City Clerk to
conduct either a concurrent or consolidated election, consisting of
the following services:
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1. Provide a Calendar of Election Events setting out dates
and requirements of the Election Code.
2. Provide suggested forms of resolutions and notices
required for the election.
3. Provide necessary ballots, supplies and instructions for
voting in the precinct and for absentee voting.
4. Provide Self-Mailer Sample Ballot & Voters Pamphlet with
candidates statements, measures and absent voter
application.
5. Prepare and attach special labels to Self-Mailer pamphlet
and arrange for delivery to the post office.
6. Have a qualified person available by telephone or in
person at all times to assist the City Clerk should
problems arise at any time during the election process.
7. Furnish general guidance throughout the election.
SECTION 2. That the City shall pay Martin & Chapman Co. for
all election supplies and services rendered. In the event any
election supplies requested by the City and furnished by Martin &
Chapman Co. are not correct, or contain errors so that the same are
not acceptable to or usable by the City, there shall be no charge
therefor made upon the city.
SECTION 3. That Martin & Chapman Co. shall submit an itemized
invoice to the City detailing the supplies furnished. The City
shall pay all sums due and owing within 15 days of the receipt of
the statement.
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SECTION 4. That the total amount of these services shall not
exceed $126,000.00.
SECTION 5. That the City Clerk shall certify to the adoption
of this Resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM
MARSHA JONES MOUTRIE
City Attorney
By: 1rk~ r I;.JJ
MARTIN T. TACHIKI
Chief Deputy city Attorney
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Adopted and approved this 9th of August, 1994. .-/
J /f~r
I hereby certify that the foregoing Resolution 8812 (CCS) was duly adopted at a
meeting of the City Council held on the 9th of August, 1994 by the following vote:
Ayes: Councilmembers: Abdo, Genser, Olsen, Rosenstein, Vazquez
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: Councilmembers: Greenberg, Holbrook, Rosenstein
ATTEST:
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