R-8458
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RESOLUTION NUMBER 8458 (CCS)
(city council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AUTHORIZING THE CITY CLERK TO OBTAIN SPECIFIED
SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 1992.
WHEREAS, a General Municipal Election is to be held in the
City of Santa Monica on November 3, 1992.
WHEREAS, in the course of conduct of the election it is
necessary for the City Clerk to obtain the services of a
professional election supplier; and
WHEREAS, all necessary expenses in performing these
services shall be paid by the City of Santa Monica,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. That the firm of Martin & Chapman Co., being a
sole source, is approved to furnish to the City all necessary
services and supplies authorized by the City Clerk to conduct
either a concurrent or consolidated election, consisting of the
following services:
1. Provide a Calendar of Election Events setting out dates
and requirements of the Election Code.
2. Provide suggested forms of resolutions and notices
required for the election.
3. Provide necessary ballots, supplies and instructions
for voting in the precinct and for absentee voting.
4. Provide Self-Mailer Sample Ballot & Voters Pamphlet
wi th candidates statements, measures and absent voter
application.
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5. Prepare and attach special labels to Self-Mailer
pamphlet and arrange for delivery to the post office.
6. Have a qualified person available by telephone or in
person at all times to assist the City Clerk should
problems arise at any time during the election process.
7. Furnish general guidance throughout the election.
SECTION 2. That the City Shall pay Martin & Chapman Co.
for all election suppl ies and services rendered.
In the event
any election supplies requested by the City and furnished by
Martin & Chapman Co. are not correct, or contain errors so that
the same are not acceptable to or usable by the city, there shall
be no charge therefore made upon the City.
SECTION 3 .
That Martin & Chapman Co. shall submit an
itemized invoice to the City detailing the supplies furnished.
The City shall pay all sums due and owing within 15 days of the
receipt of the statement.
SECTION 4. That the total amount of these services shall
not exceed $100,000.
SECTION 5.
That the City Clerk shall certify to t.he
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
~~RS~ 5~- ~
City Attorney
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Adopted and approved this 4th day of August, 1992.
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Mayor
I hereby certify that the foregoing Resolution No.8458 (CCS)
was duly adopted by the city council of the city of Santa Monica
at a meeting thereof held on August 4, 1992 by the following
Council vote:
Ayes: Councilmembers: Abdo, Genser, Holbrook, Katz, Olsen,
Vazquez, Zane
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: Councilmembers: None
ATTEST:
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~ City Cletk