R-7280
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CA:RMM:rmd290jhpca
City Council Meeting
Santa Monica, California
RESOLUTION NUMBER 7280 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of the
City of Santa Monica under the charge of the Police Department
are no longer required for public or private purposes: and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the City
of Santa Monica to destroy certain records over two years old
without making a copy thereof after the same are no longer
required and upon the written consent of the city Attorney and
the approval of the City Council by resolution; and
WHEREAS, the City council has been requested to approve the
destruction of the records identified in Exhibit "A attached
hereto; and
WHEREAS, the records identified in Exhibit tlAII are over two
years old, no longer required, and have been approved for
destruction by the city Attorney,
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Authorization is hereby given to destroy the
records identified in Exhibit "A" attached hereto and made a part
hereof.
SECTION 2. The City Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
City Attorney
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Adopted and approved this 12th day of August, 1986.
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/ Mayor ---
I hereby certify that the foregoing Resolution No. 7280(CCS)
was duly adopted by the City Councll of the City of Santa Monica
at a meeting thereof held on August 12, 1986 by the following
Council vote:
Ayes: Councilmembers:
Conn, Epstein, Jennings, A. Katz,
H. Katz, Zane and Mayor Reed
Noes: Councilmembers:
None
Abstain: Councilmembers:
None
Absent: Councilmembers:
None
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City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
1
2
3
5
7
10
Description of Record
to be Destroyed
Ba1l Rece1pt Copies
Impounds, Released
BUS1ness License Applicants,
lnact1ve
4
C1V1I Service App11cants, 1nactlve
Reserve Off1cer Rap Kickbacks,
1nact1ve
From: Police Department
Years
Covered
1983CY
1983CY
1983CY
All prior
to 1984CY
All pr10r
to 1984CY
6
Unlfled School D1strlct Appllcants, All pr10r
1nactive to 1984CY
Gun Sale Cancel1at1ons
8
Gun Sale Klckbacks
9
Gun Permlt Applicants, inactive
Applicant F1ngerprlnt Cards,
"No Hlt"
ReCOmmender by:
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Approved by Chief of Police:
(J~~ ~
c\J. Attorney:
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Consent is hereby given
to destroy the records
listed above.
Presented to
City Council:
All prior
to 1984CY
1968-74CY
All prlor
to 1984CY
All prlor
to 1984CY
Location
Airport Hangar
Airport Hangar
Records Sectlon
Records Sectlon
Records Section
Records Sect10n
Records Sect10n
Records Sect10n
Records Sectl.on
Records Section
Date:
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Date:
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City Council Action:
Disapproved
Approved Resolution Number
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3 Pages
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City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
Description of Record
to be Destroyed
11 Clearance Letter Coples, obsolete
12 Cash Recelpt Book Coples
13 Trafflc Cltatlon Coples
14 Q Cltatlon Copies
15 Blcyc1e Dealer Reports, obsolete
16 Warrant Transmlttals
17 Wanted Person Flles
18 An~mal Shelter Slgn In Sheets
19 F~ngerpr~nt Bl11ing Transm~ttals
20 Unlfled School D~strlct Bll1ing
Transmlttals
Recommende~}>y:
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From: Police Department
Years
Covered
Location
All pr~or Records Seetlon
to 1981CY
1981CY Records Section
1982CY Airport Hangar
1981-83CY A~rport Hangar
1/84-4/84
12/83 Records Section
1/82-7/82
1/83-4/83 Alrport Hangar
All pr~or Records Sectlon
to 1980CY
19BOCY A~rport Hangar
1980CY Airport Hangar
1982CY Alrport Hangar
All pr~or Records Sect~on
to 1984
All pr~or Records Sectlon
to 1984
by Chief of Police:
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Consent is hereby given
to destroy the records
listed above.
Date:
<i f I 1'(;,
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Date:
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Presented to
City Council:
City Council Action:
Disapproved
Approved Resolution Number
2 of 3
Pages
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City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney From: Police Department
Item Description of Record Years
No. to be Destroyed Covered Location
21 Private Tow Cards 1980-81CY Alrport Hangar
22 Pawn SllpS 1982-83CY Airport Hangar
23 Radlo Logs 1980CY Property Room
24 Meals Served ln Jal1 1981-1983CY Property Room
Recori:tdt~ t
Appr~ved by Chief of Police:
~CJ. L
Date:
R,/ 4r;
Consent is hereby given
to destroy the records
listed above.
Ci Attorney:
Date:
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Presented to
City Council:
City Council Action:
Approved Resolution Number
Disapproved
3
of 3
Pages