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O1787 10 e e CA:f:\atty\muni\laws\mhs\tmp2 city Council Meeting 2-14-95 Santa Monica, California ORDINANCE NUMBER 1787 (CCS) (city Council Series) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING VARIOUS SECTIONS OF CHAPTER 9.16 OF THE MUNICIPAL CODE RELATED TO TRANSPORTATION MANAGEMENT THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES ORDAIN AS FOLLOWS: SECTION 1. Section 9.16.020 of the Santa Monica Municipal Code is amended to read as follows: 9.16.020 purpose and objectives. The purpose and objectives of this Chapter are to establish a transportation management plan that will: (a) Allow for any growth permitted by the land use plans of the City while minimizing peak-hour automobile commute trips from new and existing places of employment. (b) Reduce traffic impacts within the community and region through a reduction in the number of vehicular trips and total vehicle miles traveled. (c) Reduce the vehicular air pollutant emissions, energy usage, and ambient noise levels through a reduction in the number of vehicular trips, total vehicle miles traveled, and traffic congestion. 1 ~ e - (d) Ensure city compliance with South Coast Air Quality Management District Rule 1501, and require employers both to meet Rule 1501 air quality targets and to achieve city traffic objectives. (e) Achieve a commuter Average Vehicle Ridership of 1.50 within one year for employers of one hundred employees or more. (f) Achieve City-wide commuter Average Vehicle Ridership of 1.50 within three years. (g) Maintain levels of service on streets and intersections during peak-hours at or below capacity for as long a period of time as feasible. (h) Prevent levels of service on streets and intersections that have not reached Level of Service liE" during peak-hours from reaching that level. (i) Improve levels of service on streets and intersections that have already reached Level of Service "E" during peak-hours. (j) Minimize the percentage of employees traveling to and from work at the same time and during peak hour periods in single occupant vehicles. (k) Assist in attainment of the requirements of the Federal Clean Air Act. (1) Implement several air quality control measures required of local governments by the 1991 Air Quality Management Plan adopted by the South Coast Air Quality 2 e e Management District and subsequent updates. (m) Promote and increase work-related transit use, ridesharing, walking and bicycling to minimize parking needs and to protect critical intersections from severe overload. (n) Decrease the government cost of transportation and parking facility construction and improvements. (0) Maximize the use of commute modes other than the single-occupancy vehicle through Transportation Systems Management, Transportation Demand Management, and Transportation Facilities Development. SECTION 2. section 9.16.030 of the Santa Monica Municipal Code is amended to read as follows: 9.16.030 Definitions. The following words or phrases shall have the following meanings when used in this Chapter: Audit. A selective inspection by the city of an employer's activities related to the fulfillment of ongoing implementation and monitoring of an approved Worksite Transportation Plan. Average vehicle Ridership (AVR). The total number of employees who report to or leave the worksite or another jOb-related activity during the peak periods divided by the number of vehicles driven by these employees over that five-day period. The AVR calculation requires that 3 e e the five-day period must represent the five days during which the majority of employees are scheduled to arrive at the worksite. The hours and days chosen must be consecutive. The averaging period cannot contain a holiday and shall represent a normal situation so that a projection of the average vehicle ridership during the year is obtained. An example of calculating morning AVR using a weekly averaging period for an employer with 300 employees all reporting to work weekdays between six a.m. and ten a.m. is: Employees reporting to work: Monday Tuesday Wednesday Thursday Friday Total 300 300 300 300 300 1500 Number of vehicles driven to the worksite by these employees: Monday Tuesday Wednesday Thursday Friday Total 270 250 280 265 262 1327 In this example, AVR is arrived at by dividing the number of employees reporting to work between six a.m. and ten a.m. during the week (one thousand five hundred) by the number of vehicles driven to the worksite between 4 e e the same hours during the week (one thousand three hundred twenty-seven): 1500 = 1.13 AVR 1327 A similar calculation is required for obtaining the afternoon peak period AVR for commute trips to and from the worksite between three p.m. and seven p.m. This example does not include credits for telecommuting, clean fuel vehicles, or compressed workweeks. However, credits will be given for these measures in calCUlating actual AVR as indicated in the Employer Handbook. Employers of individuals utilizing a guaranteed ride home service will not be penalized in the AVR calculation. AVR Calculation. The numerical method used to determine the worksite's AVR. AVR Gap. The different between an employer's current AVR and the AVR target. AVR Target. The AVR that a Worksite Transportation Plan is designed to achieve for a particular worksite. The AVR target for worksites in Santa Monica (Source Receptor Area 2) is 1.5 AVR. AVR verification Method. A method for determining an employer's current AVR, either before a Worksite Transportation Plan is initially submitted or after implementation of a worksite transportation plan. AVR Window. The period of time comprised of both 5 e e hours and days used to calculate AVR (i.e. six a.m. to ten a.m. and three p.m.-seven p.m.). BUspool/shuttle Bus. A vehicle carrying sixteen or more passengers commuting on a regular basis to and from work with a fixed route, according to a fixed schedule. carpool. A motor vehicle occupied by two or more persons, including children and students, traveling together to and from the worksi te or schoo l{ chi Idcare facility located within one mile of the worksite. Children/students. Children/students riding in a carpool or vanpool count as carpool/vanpool passengers if the employee(s) drop them off at a school or childcare facility within a one mile radius from the worksite, or if the employee(s) travels with the child/student to the worksite. Children count as carpool/vanpool passengers at the ratio of one child per one working adult. Clean Fuel Vehicle or Low Emission Vehicle (LEV). A motor vehicle capable of operating on liquid petroleum gas (LPG), methanol (MaS), compressed natural gas (CNG) or electricity (EV), and certified by the California Air Resources Board (CARB) as an LEV. Comm~te Trip. A home-to-work or work-to-home trip. Compliance Inspection. An unannounced inspection by the City, the South Coast Air Quality Management District, or its agent of an employer's activities related to the fulfillment of ongoing implementation and 6 e e monitoring of an approved Worksite Transportation Plan. Compressed Work Week. This applies to employee(s) who, as an alternative to completing the basic work requirement in five, eight-hour workdays in one week or ten, eight-hour workdays in two weeks, are scheduled in a manner which reduces vehicle trips to the worksite. The recognized compressed work week schedules for purposes of Chapter 9.16 of this Code are thirty-six hours in three days, forty hours in four days or eighty hours in nine days. consultant ETC. A person that meets the requirements of and that serves as a senior ETC or ETC at a single worksite for an employer other than the consultant ETC's employer. Developer. Any person responsible for development of a non-residential development project which will result in ten or more peak period trips. Disabled Employee. An individual with a physical or mental impairment which prevents the individual from complying with the employer's Worksite Transportation Plan or traveling to work by a means other than a single-occupant vehicle. Employee. Any person employed by a person(s), firm, business, educational institution, nonprofit agency or corporation, government agency or other entity who reports to work at a single worksite for six months or 7 e e more, excluding paid res ident students working on a school campus. Temporary and part-time employees shall be treated as defined. Employee Transportation Coordinator. An employee, tenant, property owner, property manager, contracted service, or representative of an employer association, with appropriate training as approved by the City and the South Coast Air Quality Management District, whose function is to promote TMP program acti vi ties. The ETC must be at the worksite a minimum of fifteen hours per week or have a certified On-site Coordinator at the worksite a minimum of fifteen hours per week. All worksite-related information must be kept at the worksite. Employee Transportation Coordinators shall be responsible for day-to-day implementation of Worksite Transportation Plans. Employee Transportation Coordinators shall prepare and make available rideshare information, notices, questionnaires, handouts, computer matches, transit and bicycle route maps, and shall have a permanent mailing address, daytime telephone number and office. Employee Transportation Coordinators shall administer incentive programs included within Worksite Transportation Plans, such as rideshare matching, vanpool brokerage, transit token or pass distribution, parking fees and transportation allowances. Employee Transportation Coordinators shall attend yearly update 8 e e training sessions as approved by the City and the SCAQMD. Employee Transportation Coordinators shall participate in City-sponsored workshops and information roundtables. Employer. Any public or private employer, including the city of Santa Monica, having a permanent place of business in the city and employing ten or more employees. Guaranteed Ride Home. Transportation provided by the employer for employees who rideshare in the event employees cannot rideshare home because of unforeseen overtime requirements or other emergency circumstances. Level of Service ("LOS"). A term to describe prevailing and projected traffic conditions on a roadway and is expressed by delay and the ratio of volume/capacity (V/C). six levels of service are designated "A" through "F." "All describes a free flowing condition and IIFII describes forced traffic flow conditions with severe capacity deficiencies and delays. This def ini tion is based on the Highway Capacity Manual, Transportation Research Board SR 209 (1985). LOW Income Employee. An individual whose salary is equal to or less than the current individual income level set in California Code of Regulations, Title 25, section 6932, as lower income for the county in which the employer is based. Higher income employees may be considered to be "low-income" if the employee demonstrates that the plan disincentive would create a 9 e e substantial economic burden. Mitigation Measures. Those actions (e.g., Transportation Systems Management, Transportation Demand Management, and Transportation Facility Development) which are taken to reduce traffic impacts. Monitoring. The techniques used to assess progress towards complying with the transportation management plan. Multi-site Employer. Any employer which has more than one worksite within the City of Santa Monica, or more than one worksite in the South Coast Air Basin with one or more of those sites located in the City of Santa Monica. Multi-Tenant Worksite. A structure, or group of structures, on one worksite where more than one employer conducts a business. NOnComm1,1ting Credit. Employees who arrive at the worksite during the AVR window and remain at the worksite or leave the City'S jurisdiction for one or more days to complete work assignments. AVR credit is allowed for employees who generate no worktrips associated from arriving at or leaving the worksite because the employee has remained at the worksite or is no longer within the district's jurisdiction for one day or more. on-site Coordinator. An employee, with appropriate training, provided by a training provider recognized by 10 e e the city and the SCAQMD, who serves as on-site contact for employees at a worksi te served by a consultant or senior ETC. part-Time Employee. Any employee who reports to a worksite on a part-time basis fewer than thirty-two hours per week, but more than four hours per week. These employees shall be included in the AVR calculations of the employer provided the employees report to the worksite during the AVR window. peak Period. In the morning, the peak includes the hours from six a.m. to ten a.m. period In the evening, the peak period includes the hours from three p.m. to seven p.m. peak Period Trip. An employee's commute trip that begins or ends at the worksi te or work related trip within the peak period. pedestrian oriented Use. A use which is intended to encourage walk-in customers and which generally does not limit the number of customers by requiring appointments or otherwise excluding the general public. Such uses may include, but not be limited to, neighborhood commercial uses, retail uses, cultural uses, restaurants, cafes, and banks. preferential Parking. Parking spaces designated or assigned for carpool and vanpool vehicles carrying commute passengers on a regular basis and are provided at 11 e e a reduced cost and/or in a location more convenient to a place of employment than parking spaces provided for single occupant vehicles. Ridesharing. Any mode of transportation other than a single occupancy vehicle which transports one or more persons to a worksite. satellite work Center. A worksite other than the regular worksite which results in a commute reduction for the employee of at least 50 percent of the one-way commute distance for the entire work day. Senior ETC. An employee who has a current certification as a ETC, is responsible for the development, implementation, monitoring and marketing of WTP's for single or multiple sites, and is responsible for on-site coordinators. south Coast Air Quali ty Management District (SCAQHD). The air quality control agency that monitors and enforces air quality regulations in Los Angeles, Orange, Riverside, and San Bernardino counties. Telecommuting. Any employee(s) working at home. Temporary Employee. Any person employed by an employment service or a IIleased" employee, that reports to a worksite other than the employment service's worksite, under a contractual arrangement with a temporary employer. Temporary employees are counted as employees of the employment service for purposes of 12 e e calculating AVR. However, the on-site employer must, at a minimum, include in the plan a program to provide any temporary employees that are at the worksite with information about alternative transportation to the single occupant vehicle and access to nonfinancial incentives. Training Provider. A person, firm, business, educational institution, nonprofit agency or corporation or other entity which meets requirements and is certified by the Executive Officer of the South Coast Air Quality Management District to provide training, as required by Chapter 9.16 of this Code, to Employee Transportation Coordinators (ETC). Transportation Demand Management ("TOM"). The implementation of strategies which will encourage individuals to either change their mode of travel to other than a single-occupancy vehicle, reduce trip length, eliminate the trip altogether, or commute at other than peak periods. Transportation Facility Development ("TFD"). Construction of major capital improvements to a highway or transit system or installation of operating equipment which includes new construction of the existing system or construction of a new system. Transportation Management Association ("THA"). A group formed so that employers, employees, and developers 13 e e can collectively address community transportation-related problems. Transportation Management Associations may be formed to implement TDM, TSM, and/or TFD strategies in employment clusters or at multi-tenant worksites. The primary function of a TMA is to pool resources to implement solutions to commuter-related congestion problems in conjunction with the City Transportation Coordinators. The City may identify employment clusters or multi-tenant worksites where an employer organization such as a TMA should be formed. Transportation System Management ("TSM") . strategies designed to improve traffic flow through modifications in or coordination of the operation of existing facilities. Trip Reduction. The reduction in single occupant vehicle trips by private or public sector programs used during peak periods of commuting. Vanpool. A van or similar motor vehicle with a seating capacity of seven or more persons occupied by four or more persons, including children and students traveling together to the worksite or a school/childcare facility located within one mile of the worksite. Vehicle. A passenger car or truck used for commute purposes including any motorized two wheeled vehicle. Vehicles shall not include bicycles, transit vehicles, buses serving multiple worksites, or vehicles which stop only to load or unload passengers or materials at a 14 e e worksite while on route to other worksite(s) . Work Place or Worksite. A building, part of a building, or grouping of buildings located within the city which are in actual physical contact or separated solely by a private or public roadway, and which are owned or operated by the same employer. worksite Transportation Plan (nWTpn). A plan for implementation of transportation management strategies which is designed to reduce the impacts of a particular worksite on traffic and air quality. Worksite Transportation Plan Appeals Board (nWTP Appeals Boardn). The administrative review body for decisions of the City'S Transportation Management Coordinator. The WTP Appeals Board shall consist of the City parking and Traffic Engineer, the Director of the Planning and Community Development Department, and an at-large member appointed by the City Council. The City Parking and Traffic Engineer and the Director of the Planning and community Development Department may designate an employee from his or her division or department as his or her representative. SECTION 3. Section 9.1.6.050 of the Santa Monica Municipal Code is amended to read as follows: 9.16.050 Transportation impact tee. <a) Employer Annual Impact Fee. There shall be an 15 e e Employer Annual Impact Fee. The purpose of the Employer Annual Impact Fee is to pay for the costs of administration and enforcement of this Chapter. The amount of the employer cost factor used to calculate the fee shall be established and from time to time amended by resolution of the City Council. (1) Employers shall pay an annual transportation impact fee calculated using the following formula: Fee = (Number of Employees) x (Employee Cost Factor) . For purposes of calculating an employer's annual impact fee, the definition of employee shall include full-time, part-time, temporary, seasonal, at-home or in-field contractors of consultants working at a worksite for six months or more. (2) The City TMP Office shall begin notifying employers of required Employer Impact Fees in accordance wi th the Worksi te Transportation Plan Schedule in Section 9.16.090(a). Employer Impact Fees shall be due and paid in full with submittal of the Worksite Transportation Plan. The City shall mail notice of the payment required by this subsection at least ninety calendar days prior to the due date. (3) Once the Employer Annual Impact Fee required pursuant to this Section has been paid, there shall be no refunds. 16 e e (4) Employers of fifty employees or more who demonstrate attainment of a 1.5 A.M. and P.M. AVR shall receive forty percent reduction in the Employer Annual Impact Fee for the following year. Employers of fifty employees or more who demonstrate attainment of a 1.5 A.M. and P.M. AVR for two consecutive years shall receive a fifty percent reduction in the Employer Annual Impact Fee for the following year. Employers of fifty employees or more who demonstrate attainment of a 1.5 A.M. and P.M. AVR for three consecutive years shall receive a sixty percent reduction in the Employer Annual Impact Fee for the following year. (5) Employers of fifty or more employees who join a TMA certified by the City shall receive a twenty-five percent reduction in the Employer Annual Impact Fee. This reduction shall be in addition to any fee reduction the employer is awarded for attainment of a 1.5 A.M. and P.M. AVR. Fees charged by the TMA to employers for its operation and administrative costs shall be separate from the City's Employer Impact Fee. (6) Employers of one hundred or more employees submitting an approved Rule 1501 Plan less than six months old shall be exempt from the Employer Annual Impact Fee for the first year. 17 e e (b) Developer Impact Fee. The purpose of the developer impact fee is to defray the cost of providing transportation facilities and services associated with new commercial development. (1) Developers who apply for building permits for new or expanded development projects in the City shall mitigate their resultant transportation by paying a one-time transportation impact fee. The amount of the fee and manner of payment shall be established and from time to time amended by resolution of the City Council. (2) Fees shall apply to developers who have not received certificates of occupancy as of the effective date of the resolution establishing the fees. (3) Developers shall pay the required fee prior to issuance of a building permit. Developers who have already obtained building permits must pay the required fee prior to issuance of a certificate of occupancy. (4) The following land uses are encouraged by the city because of their beneficial impacts and shall receive reductions from the Developer Impact Fee: supermarkets and pedestrian-oriented uses on the ground floor of a multi-story building. Both the Impact Fee and the reduction shall be established by resolution. (5) Refunds of the Developer Impact Fee shall be made upon the filing of a request for refund within 1-8 e e S1X months of expiration of a building permit upon verification that construction of the improvements for which the permit was issued have not commenced and no extensions of the building permit have been granted. No interest shall be paid on any refunded fee. SECTION 4. section 9.16.070 of the Santa Monica Municipal Code is amended to read as follows: 9 . 16 . 070 Contents of Worksi te Transportation Plans. Employers of fifty or more employees shall prepare, implement and monitor Worksite Transportation Plans for transportation demand management (TDM), transportation system management (TSM), and transportation facility development (TFD), which Worksite Transportation Plans shall reduce traffic and environmental impacts of their sites in the city. The Worksite Transportation Plan shall be in a form approved by the Ci ty' s Transportation Management Coordinator. The Worksite Transportation Plan shall undergo an intensive plan review by the City's Transportation Management Coordinator and Transportation Management Specialists. (a) The Worksite Transportation Plan shall include some or all of the following mitigation measures: (1) Education and Marketinq. Hire and fund an in-house Employee Transportation Coordinator; participate in a TMA if available or required. 19 e e (2 ) Parking Management. Charge or increase employee parking fees; establish preferential carpool and vanpool parking; subsidize carpool and vanpool parking. (3) Ridesharing. Conduct or participate in Rideshare Matching Programi broker vanpools; provide carpool, vanpool, and buspool subsidies. (4) Transit. Provide transit tokens or pass subsidies; dedicate land, if required or approved by the Ci ty, for light rail right-of-way, park-n-ride lots, transit stops, or bus bays; operate or fund shuttle bus operations; install and maintain bus shelter(s), if required or approved by the city. (5) Bicycling. Provide secure bicycle storage facilities; provide showers and lockers; develop or fund City-approved bicycle paths. (6) Alternative Work Schedules. Implement four-day forty-hour workweeks; implement nine-day eighty-hour workweeks; implement other flexible workweeks as approved by the ci ty' s Transportation Management Coordinatori establish telecommuting program. (7) Trip Length Reduction. Conduct outreach in order to facilitate hiring to increase proportion of employees living within three miles radius of worksite; establish a satellite work center program. (8) Use of Clean Fuel Vehicles. Provide incentives to employees who commute in a clean fuel 20 e e vehicle. (9) Other Measures Approved by the City's Transportation Management Coordinator. (b) The Worksite Transportation Plan shall consist of a report that: (1) Calculates AVR levels for morning and afternoon peak periods; (2) Determines the employee/vehicle calculations for a.m. and p.m. AVR windows. (3) outlines a plan for daily vehicle trip reduction. ( 4) Lists plan incentives or disincentives and a schedule for their implementation, which can reasonably be expected to lead to the achievement of the AVR targets wi thin 24 months and continued achievement and maintenance of the target AVR thereafter. (5) Includes an incenti ve summary wi th projected employee participation for the upcoming plan year. (6) Determines a marketing strategy. (7) Determines the use of on-site and off-site parking facilities to achieve rideshare and transit objectives (i.e., number of reserved spaces for carpools and vanpools) . (8) Determines the worksite's pedestrian and bicycle accessibility. 21 e e (9) Lists public transit services serving the worksite, indicating the specific locations of nearby transit stops. (10) Provides a zip code listing of all employees who report to the worksi te during the peak periods. (11) Provides a description of the general type of business and any seasonal fluctuations or unique aspects. (12) Determines the percentage of employees working in individual job categories (i.e., technical, skilled, clerical, etc.). (13) Includes an Emergency Episode Plan. (14) Includes a sample of the employee survey, or other mechanism approved by the Parking and Traffic Engineer. This survey must not be more than six months old. For employers with 100 or more employees, the survey must conform to South Coast Air Quality Management District employee survey requirements. The survey must be taken over five consecutive working days during which the majority of employees are scheduled to arrive at or leave the worksite. The days chosen for the survey must be consecutive and cannot contain a holiday. This survey must have a minimum response rate of seventy-f i ve percent of employees who report to or leave work between six a.m. and ten a.m., inclusive, and seventy-five percent of 22 e e employees who report to or leave work between three p.m. and seven p.m., inclusive. (15) Provides the name of the certified Employee Transportation Coordinator at the site who is responsible for the preparation, implementation, and monitoring of the plan. (16) Provides the name of the certified On-Site Coordinator (if different from the ETC) for each site who is responsible for implementation and monitoring of the plan. (17) Identifies the objectives of the plan and provides an explanation of why the plan is likely to achieve the AVR target levels. (18) Includes a management commitment cover letter signed by the highest ranking official on site, which includes a description of efforts taken to involve employees in the development of commute al ternati ve incentives, a statement that employee notification provisions have been and will be met, and that all data is accurate to the best of the employer's knowledge. (c) The procedure for calculating AVR at a worksite shall be as follows: (1) The AVR calculation shall be based on data obtained from an employee survey as described in paragraph (b) (14) of this section. (2) AVR shall be calculated by dividing the 23 e e number of employees who report to or leave the worksite by the number of vehicles arriving at or leaving the worksite. All employees who report to or leave the worksi te that are not accounted for by the employee survey shall be calculated as one employee per vehicle arriving at or leaving the worksite. Employees walking, bicycling, telecommuting, using public transit, or on their day off under a recognized compressed work week schedule shall be counted as employees arriving at or leaving the worksite without vehicles. Motorcycles are counted as vehicles. (3) If an employee arrives at or leaves the worksite with a child or student, or arrives at or leaves a school or childcare facility within a one mile radius of the worksite with a child or student, the child or student may be calculated in the AVR as an additional passenger in the carpool or vanpool. Each additional child or student in the carpool or vanpool shall be calculated as an additional passenger in the carpool/vanpool at the ratio of one child or student per one employee. (4) If two or more employees from different employers commute in the same vehicle, each employer must account for a proportional share of the vehicle consistent with the number of employees that employer has in the vehicle. 24 e e (5) Any employee telecommuting at home shall be calculated as if the employee arrived at the worksite in no vehicle. Any employee working at a satellite work center that reduces the employee's trip by at least 50 percent of the commute distance, shall be calculated as if the employee arrived at the worksite in half a vehicle. However, if the employee travels to the satellite work center using an alternate mode of transportation (i.e., transit, carpool, vanpool, walk, bike), the employee shall be calculated as arriving at the worksite in no vehicle by that alternate mode of transportation. (6) Noncommuting AVR credit is allowed for employees who remain at the worksite for a period of at least one day and generate no vehicle trips associated with arriving at or leaving the worksite. Noncommuting AVR credit is calculated as arriving at or leaving the worksite with no vehicle. (7) Additional credits towards an employer's AVR target shall be granted until December 31, 1997 for the use of any of the following types of alternative fueled vehicles utilized by employees for work commute trips. The credit is calculated by reducing the number of vehicles arriving or leaving the worksite and shall be granted each year the vehicle is used for up to five years following the year of purchase, but not later than 25 e e December 31, 1997. credit will only be given for Alternate Fueled Vehicles built by an Original Equipment Manufacturer. Converted vehicles will not receive any credit. Electric Vehicles (EV) 10:1 compressed Natural Gas (CNG) 6:1 Flexible Fuel Vehicles Operated on Methanol (M85) 5:1 propane Vehicles (LPG) 5:1 The following formula must be used when indicating alternative fueled vehicles in the AVR: T = TV - [(EV .90) + (CNG .83) + (M8S .80) + (LPG .80)] AVR = EfT Where: TV E = Total Vehicles Arriving at the Worksite. = Total Employees in the AVR Verification Method. = Total vehicles after Clean Fuel Credit is counted. T For passenger vans (carrying more than eight persons to the worksite) that comply with CARE's zero-emission vehicles standard, the total number of vehicles (TV) can be reduced by ten for each van. In no instance can the credit result in more than a 20 percent increase in AVR. (d) If the employer includes satellite telecommuting, noncommuting, children or students in the AVR, the following information must be collected for that travel mode in any AVR verification method used: (1) For satellite telecommuting centers, the 26 e e distance between the employee's home and satellite telecommuting center, and the distance between the employee's home and regular worksite; (2) For noncommuting, the work schedule indicating the days worked by the employees and the days when the employees remained at the worksite or left the City's jurisdiction to complete work assignments; (3) For including children and students, the total number of employees and children or students in each carpool or vanpool. (4) For including children or students dropped off at a childcare facility or school not at the worksite, the distance between the worksite and the childcare facility or school. (e) All Worksite Transportation Plans are required to describe the actions that the employer took to actively involve employees in the development of commute alternative incentives. Examples of acceptable employee involvement efforts include the following: open-ended survey questions; quality circle discussions; employee awareness programs and focus groups. The management commitment letter must identify which effort(s) was taken. (f) Each employer filing a Worksite Transportation Plan is required to notify its employees of the contents of the plan thirty days prior to filing the plan with the 27 e e city. Notification must also include information about when and where employees can review the plan and designate the individual (5) to whom comments may be submitted. Employers must notify employees of plan approval within thirty calendar days of approval by the city. Notification of resubmittal or revisions to the plan shall be provided to employees no later than fifteen calendar days prior to resubmittal of the revised plan to the City's Transportation Management Coordinator. The management commitment letter must state that these provisions have been and will be met. (g) Employers must keep detailed records of all documents which verify the figures used to calculate Average Vehicle Ridership (AVR). These records shall include at a minimum: employee surveys, morning and afternoon AVR calculations, total eligible employee population, vehicle counts, monetary incentive payments, transit subsidy payments, monitoring of all incentive programs, monitoring of buspools, vanpools and use of company-owned fleet vehicles for ridesharing, monitoring of guaranteed ride home program, the number of employees telecommuting or working compressed work weeks, and a marketing component which ensures all employees are regularly informed of all components of the Employer's Worksite Transportation Plan. Records verifying that incentives listed in the WTP have been offered shall be 28 e e retained on site for at least two years from plan approval date. Approved trip reduction plans from prior years shall be kept for a period of at least five years from date of approval. Failure to maintain records or falsification of records will be deemed a violation of this Chapter. (h) ETC's or On-Site Coordinators are required to be on site a minimum of fifteen (15) hours per week. (i) If the absence of a trained senior ETC, ETC, consul tant ETC, or on-site coordinator exceeds eight consecuti ve weeks, a substi tute ETC or on-s i te coordinator at the same level, must be designated and trained. Notice of such a change must be submitted to the City'S Transportation Management Coordinator with proof of training no later than twelve weeks after the beginning of the absence. SECTION 5. section 9.16.080 of the Santa Monica Municipal Code is amended to read as follows: 9.16.080 Employer Worksite Transportation Plans. (a) All employers of ten or more employees shall be required to submit a Worksite Transportation Plan to the Ci ty in accordance wi th the procedures set forth in section 9.16.090. (b) Employers of ten to forty-nine employees shall 1dentify measures in their Worksite Transportation Plan 29 - e to be made available to their employees which are expected to reduce the number of single-occupant vehicle commute trips to their worksite. At a minimum, the following information must be made available to each employee: (1) Carpooling/vanpooling information, including information about the services provided by the regional ridesharing agency and their phone number. (2) Transi t schedules and token/pass purchase information. (3) Information on a1r pollution and options to driving to work alone. (4) Bicycle route and facility information, including regional/local bicycle maps, locations of nearest bicycle racks or locker storage facilities, and bicycle safety information. (5) Information on walking to work, pedestrian safety and walking shoe information. (6) An Emergency Episode Plan that informs employees of Stage 2 and stage 3 smog alerts. (c) Employers of fifty or more employees shall designate a certified Employee Transportation Coordinator for the worksite in the Worksite Transportation Plan. (d) Employers of fifty or more employees shall identify measures in their Worksite Transportation Plan 30 e e that will result in a worksite AVR of at least 1.5 during a.m. and p.m. peak periods through measures specified in section 9.16.070. (e) Employers at multiple worksites that are located within close geographic proximity of each other and employers at multi-tenant worksites where more than fifty employees are employed in the aggregate may voluntarily form a Transportation Management Association ("TMA") . The city's Transportation Management Coordinator may also require these employers to form and join a THA, and they shall do so within ninety days of notification by the city. For purposes of determining whether more than fifty employees are employed at a multi-tenant worksite, employees who are employed by an employer with fewer than ten employees need not be counted. (f) upon the City Parking and Traffic Engineer's approval of a written request, an employer may submit a single Worksite Transportation Plan encompassing all worksites subject to the requirements of this Chapter if the worksites are within one-half mile of each other. (g) Multi-site employers of 100 or more employees, with one or more worksites located outside of the City of Santa Monica, have the option of either filing a Rule 1501 transportation plan with the South Coast Air Quality Management District, or filing a Worksite Transportation Plan with the city of Santa Monica. Employers choosing 31 e e to file a Rule 1501 transportation plan with the SCAQMD will be required to notify the city's Transportation Management Coordinator in writing no later than fifteen days prior to the plan due date. (h) All employer Worksite Transportation Plans shall be consistent with any plans previously submitted by the developer of the property at which the worksite is located. SECTION 6. Section 9.16.090 of the Santa Monica Municipal Code is amended to read as follows: 9.16.090 Procedures for sUbmission of Worksite Transportation Plans. (a) The City TMP Office shall begin sending written notice by certified mail to employers in accordance with the following schedule: December 1, 1993 and December 1 of every year thereafter Employers who employ 100 or more employees December 1, 1994 and December 1 of every year thereafter Employers who employ 50-99 or more employees December 1, 1995 and December 1 of every year thereafter Employers who employ 10-49 employees. Each employer shall submit to the City'S Transportation Management Coordinator a Worksite Transportation Plan (WTP) within ninety calendar days after the receipt of the notice. 32 . e (1) For employers of one hundred or more employees, an approved Rule 1501 Plan less than six months old may be submitted as the Worksite Transportation Plan. Any Worksite Transportation Plan previously approved by the city's Transportation Management Coordinator shall be in effect until an updated plan is approved by the City's Transportation Management Coordinator. (2) In the event that an employer reasonably needs more time to submit a Worksite Transportation Plan, a request for extension may be filed with the City'S Transportation Management Coordinator. All requests must be received by the city TMP office no later than fifteen calendar days prior to the plan due date. Such requests must be made in writing and shall state why such extension is requested, what progress has been made toward developing the WTP, and for what length of time the extension is sought. The ci ty' s Transportation Management Coordinator shall notify the employer in writing whether or not the extension has been granted within fifteen calendar days of receipt of a written request for extension. (3) An employer may, upon receipt of a written obj ection to the terms of the proposed plan by an employee, employee representative or employee organization, request a single extension for thirty 33 e e calendar days. A copy of the written objection must be attached to the request. Only one such request shall be granted by the City; no subsequent extension may be granted for this purpose. In no event shall the submission date be extended for more than sixty days from the initial submission date. (b) If an employer's WTP due date falls on a day City Hall is normally closed (i.e., weekend, HOliday, 9/80 Friday off), the employer may turn in the WTP on the first business day after the plan due date. (c) If a Worksite Transportation Plan is mailed to the city, the plan must be postmarked before the plan due date. If the plan is postmarked on or after the plan due date, the plan shall be considered late and the employer shall be considered to be in violation of this Chapter. (d) After the employer submits the Worksite Transportation Plan, the City'S Transportation Management Coordinator must either approve or disapprove the plan within ninety calendar days. (1) Notice of approval or disapproval shall be given by registered or certified mail. If the Worksite Transportation Plan is disapproved, the reasons for disapproval shall be given in writing to the employer. (2) Any plan disapproved by the city's Transportation Management Coordinator must be revised by the employer and resubmitted to the city's Transportation 34 . e Management Coordinator wi thin thirty calendar days of notice of disapproval or the employer shall be deemed to be in violation of Chapter 9.16 of this Code. The City has ninety calendar days to review the resubmitted plan. ( 3 ) Upon receipt of the second disapproval notice, and until such time as a revised plan is submitted to the City's Transportation Management Coordinator, the employer is in violation of Chapter 9.16 of this Cod.e. (4) In the event that the employer needs more time to revise the Worksite Transportation Plan, an employer may request an extension. The extension may only be requested after the plan has been disapproved for the first time. All requests for extension must be received in writing within fifteen calendar days of the receipt of plan disapproval. The city's Transportation Management Coordinator shall inform the employer in writing within fifteen calendar days of the receipt of the request for extension whether or not the extension has been granted. Extensions for writing a revised plan will not be extended for more than thirty calendar days from the initial resubmittal date. (e) An approved Worksite Transportation Plan may be revised between plan submittal dates by submitting a plan revision in writing to the City'S Transportation Management Coordinator. Any changes to an approved plan 35 e e which is in effect, including, but not limited to, incentives or change of employee transportation coordinator at the site, must be submitted in writing to the Transportation Management Coordinator. The revision shall not be effective until approved by the Transportation Management coordinator in writing. (f) The Transportation Management coordinator shall not approve any plan or plan revisions if the employer, an employee(s), an employee representative, or employee organization requests, in writing, within ten calendar days of plan submittal that the Transportation Management Coordinator delay such action for a period of time not to exceed the 90th calendar day after plan submittal. If the request is made by a party other than the employer, the party must concurrently submit written comments to the City'S Transportation Management Coordinator and the employer setting forth the objection(s). Upon receiving such a request, the Transportation Management Coordinator shall maintain neutrality with respect to any negotiations regarding the Worksite Transportation Plan. Nothing in this paragraph shall be construed to affect the employer's duty to comply with all provisions of Chapter 9.16 of this Code, including the requirement to implement an approved orksite Transportation Plan and comply with applicable deadlines. (g) A Worksite Transportation Plan shall be 36 e e disapproved if any employee(s), employee representative, or employee organization submits information demonstrating that: (1) The plan includes disincentives, such as parking charges; and, (2) Such disincentives would create a widespread and substantial disproportionate impact on minorities, women, low-income or disabled employees. A plan shall not be dl.sapproved pursuant to this subdivision if it includes such provisions as are necessary to ensure a reasonable opportunity for employees to commute by means other than a single-occupancy vehicle and thereby avoid the disproportionate impact described above. The City'S Transportation Management Coordinator shall provide the employer an opportunity to review and respond in writing to information submitted by an employee, employee representative or employee organization pursuant to this subdivision. The burden of proof that a plan should be disapproved pursuant to this subdivision rests with the employee, employee representatives, or employee organization submitting the information. (h) If a final determination that an element of an approved Worksite Transportation Plan violates any provision of law is issued by any agency or court with jurisdiction to make such determinations, then the 37 e . employer shall, within forty-five calendar days, submit a proposed plan revision to the City's Transportation Management Coordinator which shall be designed to achieve an AVR equivalent to the previous approved plan. (i) No employer of one hundred or more employees shall be responsible for complying with this Chapter until such time as the City and South Coast Air Quality Management District execute an agreement which provides an exemption to those employers from the requirements of filing a Rule 1501 plan with the South Coast Air Quality Management District. If at any time the city fails to meet its obligations under the executed agreement, employers of one hundred or more employees in the city shall be released from this Chapter and shall be subject to compliance with South Coast Air Quality Management District Rule 1501 requirements. However, this exemption does not relieve employers from their obligation under South Coast Air Quality Management District Rule 707. (j) It is the responsibility of all employers of one hundred or more employees to submit to the City their Worksite Transportation Plan by December 1, 1994, even if they do not receive a notice from the city, unless they have been notified by the City to do so at an earlier date. 38 e e (k) It is the responsibility of all employers of 50-99 employees to submit to the City their Worksite Transportation Plan by December 1, 1995, even if they do not receive a notice from the city, unless they have been notified by the city to do so at an earlier date. (1) It is the responsibility of all employers of 10-49 employees to submit to the City their Worksite Transportation Plan by December 1, 1996, even if they do not receive a notice from the City, unless they have been notified by the city to do so at an earlier date. (m) It is the responsibility of all employers subj ect to Chapter 9.16 of this Code to submit an updated Worksite Transportation Plan to the city annually on the anniversary date of the most recent Worksite Transportation Plan approval by the city. (n) Any employer who establishes a new worksite in the City of Santa Monica, or whose employee population increases to more than 100 employees after December 1, 1993, or more than 50 employees after December 1, 1994, or more than 10 employees after December 1, 1995, including temporary and part-time employees reporting to a worksite for a six month period, calculated as a monthly average, shall notify the City's Transportation Management Office in writing within six months. The notice shall be written, and include the employer's name, the business and mailing address, the number of employees 39 e - reporting to the worksite, and the name of the highest ranking official at the worksite. Upon receipt of the notice, the city shall mail a notification letter to the employer and ninety calendar days thereafter the employer shall submit a plan and shall be subject to all provisions of Chapter 9.16 of this Code. (0) Any employer who has submitted a plan pursuant to Chapter 9.16 of this Code and whose employer population falls to fewer than 10 employees for a six month period, calculated as a monthly average, may submit a written request to the City'S Transportation Management Coordinator to be exempt from Chapter 9.16 of this Code. The employer must submit documentation which demonstrates an employee population of less than 10 employees. Such demonstration could be made by payroll records or other appropriate documentation. (p) Employers otherwise subject to Chapter 9.16 of this Code having no employees reporting to or leaving from the worksite between six a.m. and ten a.m. and three p.m. to seven p.m. any day of the week are not required to file a Worksite Transportation Plan with the city. However, an employer must submit the work schedule verification information required in section 9.16.070(b) (10) each year on the anniversary date of the last approved Worksite Transportation Plan, or on the date agreed upon by the employer and the City'S 40 . e Transportation Management Coordinator, to document that no employees arrive during the AVR a.m. and p.m. windows. SECTION 7. Section 9.16.130 of the Santa Monica Municipal Code is amended to read as follows: 9.16.130 Transportation mitigation monitoring. (a) Annual Report and Plan update. Ongoing monitoring of an approved Worksite Transportation Plan shall be conducted by the employer using standardized forms approved by the City in order to monitor progress in achieving transportation mitigation goals. An annual report shall be submitted twelve months from the date of the initial plan approval date. The City shall notify the employer of the submittal deadlines for the review and update. The annual report shall focus on ridesharing and trip-reduction incentives offered by the employer and shall include any changes to or additions of incentives, site characterizations, or employee participation in the program since the last reporting date. The review and update shall consist of a report that: (1) Calculates AVR levels attained under the approved plan; (2) Determines the employee/vehicle calculations for a.m. and p.m. AVR windows. (3) Outlines a plan for daily vehicle trip reduction. 41 e e (4) Verifies that plan incentives have been offered; lists new and revised incentives and a schedule for their implementation. (5) Includes an incenti ve summary that determines current and projected employee participation in each incentive. (6) Determines a marketing strategy. (7) Determines the use of on-site and off-site parking facilities to achieve rideshare and transit objectives (i.e., number of reserved spaces for carpools and vanpools). (8) Determines the worksite's bicycle and pedestrian accessibility. (9) Lists public transit services serving the worksite, indicating the specific locations of nearby transit stops. (10) provides a zip code listing of all employees who report to the worksite during the peak periods. (11) Provides a description of the general type of business and any seasonal fluctuations or unique aspects. (12) Determines the percentage of employees working in individual job categories (i.e., technical, skilled, clerical, etc.). (13) Includes an Emergency Episode Plan. 42 . .... . (14) Includes a sample of the employee survey, or other mechanism approved by the city Parking and Traffic Engineer. This survey must not be more than six months old. For employers with 100 or more employees, the survey must conform with South Coast Air Quality Management District employee survey requirements. The survey must be taken over five consecutive working days during which the majority of employees are scheduled to arrive at and leave the worksite. The days chosen for the survey must be consecutive and cannot contain a holiday. This survey must have a minimum response rate of seventy-five percent of employees who report to or leave work between six a.m. and ten a.m., inclusive, and seventy-five percent of employees who report to or leave work between three p.m. and seven p.m., inclusive. (15) Provides the name of the certified Employee Transportation Coordinator who is responsible for the preparation, implementation, and monitoring of the plan. (16) Provides the name of the certified On-Site Coordinator (if different from the ETC) at the site who is responsible for implementation and monitoring of the plan. ( 17) Identifies and evaluates obj ecti ves of the plan that did or did not work and provides an explanation of why the revised plan is likely to achieve the AVR 43 e e target levels, listing additional incentives which can reasonably be expected to correct deficiencies. ( 18) Includes a management commitment cover letter signed by the highest ranking official on site, which includes a description of efforts taken to involve employees in the development of commute alternative incentives, a statement that employee notification provisions have been and will be met, and that all data is accurate to the best of the employer's knowledge. (19) Includes updates and revisions to the Worksite Transportation Plan as the City's Transportation Management Coordinator deems appropriate, if the annual report indicates that the goals of the previously approved Worksite Transportation Plan have not been met. (b) city Audit. The city shall perform follow-up audits on a selective basis. Employers shall receive at least ten days' notice of such an audit. An audit may include, but shall not be limited to, an on-site inspection and a demonstration that an employer is performing the ongoing monitoring required by this section. (c) Compliance Inspection. Any employer subject to this Chapter is subj ect to an unannounced compliance inspection. This inspection will require access to records that demonstrate marketing, implementation, and monitoring of an employer's plan. 44 e e SECTION 8. section 9.16.140 of the Santa Monica Municipal Code is amended to read as follows: 9.16.140 Enforcement. (a) Violations of This Chapter. (1) No business license shall be renewed if an employer has not paid the fee required by this Chapter. (2) Failure to submit an initial plan when due, annual report and plan update when due, mandatory plan revisions when due, or failure to implement provisions of an approved plan as set forth in the plan implementation schedule, failure to keep records, falsification of records, failure to have a certified ETC or certified On-site Coordinator on site for at least fifteen hours a week, or failure to submit proper fees in accordance with Section 9.16.050 is a violation of this Chapter. Additionally, upon receipt of a second disapproval notice and until such time as a revised plan is approved by the city, the developer or employer shall be deemed in violation of this Chapter. (3) If an employer complies with all provisions of the approved plan but fails to meet the AVR target, that is not a violation of this Chapter. However, the Transportation Management Coordinator shall retain the right to require the employer to provide additional incentives and marketing strategies in the Worksite Transportation Plan with the goal of increasing 45 e e the employer's AVR. (4) Each day a developer or employer violates the provisions of this Chapter or the terms and conditions of any approved Worksite Transportation Plan shall constitute a separate violation. (5) No person shall interfere with or refuse to grant access to any records required by this Chapter during any compliance inspection. (b) Enforcement Actions. In addition to any other remedy provided for by law, the city, or the South Coast Air Quality Management District when appropriate, may take the following actions for violation of this Chapter or of the terms and conditions of any approved Worksite Transportation Plan: ( 1) Require the addition of elements to a work or development site plan submitted by an employer or developer. (2) Transfer authority for plan implementation from an employer or developer to the city. (3) Institute proceedings to revoke any approval of a Worksite Transportation Plan. (4) Revoke the business license held by any violator, following the procedures set forth in section 9.04.20.30.060 of the Municipal Code. (5) Impose an enforcement fee as provided for in Section 9.16.140(c). 46 e e (6) Request that the City Attorney take appropriate enforcement action. Referral by the city's Transportation Management Coordinator is not a condition precedent to any enforcement action by the city Attorney. (7) Notwithstanding any other provisions of this chapter regarding penalties or fees for enforcement actions or for violations, for violators with one hundred or more employees, the City, in addition to any other remedies under this Chapter, shall refer the matter to the south Coast Air Quali ty Management District for appropriate action under Article 3, Chapter 4, Part 4 of Division 26 of the Health and Safety Code. (0) Enforcement Fees. (1) An enforcement fee shall be paid to the City by each person who has violated the provisions of this Chapter or the terms and conditions of any Worksite Transportation Plan. The purpose of this fee is to recover the costs of enforcement from any person who violates the provisions of this Chapter or any permit or approval. (2) Fees shall be assessed as follows: a. For the first violation during the plan year, there shall be no fee. The City's Transportation Management Coordinator shall, however, cause a warning notice to be mailed to the violator. b. For the second violation during the 47 < ~ ' e e plan year, the fee shall be five dollars per employee per day. (3) The City's Transportation Management Coordinator shall cause to be issued a notice imposing enforcement fees under this Section. The notice shall provide that the fee shall be due and payable within fifteen days from the date of the notice. A penalty of ten percent per month shall be added to any fees that have not been paid when due. (4) Any person upon whom fees have been imposed p~rsuant to this Section may appeal the action in accordance with the following procedure: a. A notice of appeal shall be filed wi th the City's Transportation Management Coordinator within ten days of the date of the notice. b. At the time of filing the notice of appeal, the appellant shall deposit with the city Treasurer money in the amount of all fees due. If, as a result of the hearing, it is determined that the City is not entitled to all or a portion of the money, the City shall refund to the person all or a portion of the money deposited. c. The Worksite Transportation Plan Appeals Board ("WTP Appeals Board") shall hold a hearing on the appeal within forty-five days of the date of filing of the appeal. The city shall give the appellant 48 e e at least five days' notice of the time and place of the hearing. The WTP Appeals Board shall render a decision within fifteen days of the date of the hearing. The purpose of the hearing shall be limited to whether or not the violation occurred. d. The WTP Appeals Board shall uphold an appeal of an enforcement fee under this section in only one of the following circumstances: 1. An error has been made in calculating the enforcement fee. 2. The person 1S found not to have been violating the provisions of this Chapter or the terms and conditions of the Worksite Transportation Plan. e. The decision of the WTP Appeals Board shall be final except for judicial review and there shall be no appeal to the city council. f. Any notice issued pursuant to this Section shall set forth the appeal rights as provided for in this subsection. g. Any notice of revocation issued pursuant to this section shall be final upon the expiration of the appeal period if no appeal is timely filed or upon the decision of the WTP Appeals Board. SECTION 9. Any provision of the Santa Monica Municipal Code or appendices thereto, inconsistent with the provisions of this 49 ,~ e . Ordinance, to the extent of such inconsistencies and no further, are hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION 10. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconsti tutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 11. The Mayor shall sign and the city Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. effective 30 days from its adoption. This Ordinance shall be APPROVED AS TO FORM: i jJ j1l(V-L 0. /J;q /p:) Jv--&.-I_ ~ MARSHA J~~ES MOUTRIE city Attbrney 50 e . fd~ Mayor State of Cahforma ) County of Los Angeles ) ss CIty of Santa MOllica ) I. Beth Sanchez. ASSIStant CIty Clerk of the CIty of Santa MOllica, do hereby certIfy that the foregomg Ordmance No 1787 (CCS) had Its fIrst readmg on February 7, 1995 and had Its second readmg on February 14. 1995 and was passed by the followmg vote Ayes CouncIlmembers Ebner, Greenberg, Holbrook. Rosenstem. Abdo, O'Connor l Genser Noes CouncIlmembers None Abstam CouncIlmembers None Absent CouncIlmembers None ATTEST Jtfi/~ CIty Clerk