R-9111
PW: DH :aa:f:\finance\purch\stfrpts\res2587. wpd
City Council Meeting December 17, 1996
Santa Monica, California
RESOLUTION NO.
9111
(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA TO AUTHORIZE THE CITY MANAGER
TO NEGOTIATE AND EXECUTE PURCHASE ORDERS FOR THE
PURCHASE OF BUS PARTS
WHEREAS, the Santa Monica's Big Blue Bus operates 135 buses over 12 routes,
traveling 3.8 million miles and serving more than 18,000,000 riders annually;
WHEREAS, it is vital to the travel needs of the bus riding public that the Big Blue
Buses be properly maintained to ensure the safe travel for its riders; and
WH EREAS, availability of bus parts is necessary to the proper maintenance of the
bus fleet;
WHEREAS, the City sent out Notices Inviting Bids to furnish and deliver
suspension and distributor bus parts and to guarantee prices for one year;
WHEREAS, two responses were received for distributor parts and three responses
were received for suspension parts;
WHEREAS, staff had determined that the formal bidding procedures are not
conducive to the flexibility needed to guarantee availability of bus parts nor ensure that
the lowest possible price is received due to changing market conditions in bus parts;
WHEREAS, Santa Monica Municipal Code Section 2.24.1 OO(b) provides for the
waiver of formal bidding procedures, after rejection of all bids, when necessary to
address concerns such as those set forth above;
WHEREAS, Santa Monica Municipal Code Section 2.24.100(c) provides for the
waiver of formal bidding procedures when deemed by City Council to be of urgent
necessity or cause unnecessary expense and delay as set forth above;
WHEREAS, Santa Monica Municipal Code Section 2.24.080(1) provides for an
exception to competitive bidding on proprietary items of original equipment
manufacturers and/or their authorized exclusive distributors;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby rejects all bids for the suspension and
distributor parts.
SECTION 2. In accordance with Santa Monica Municipal Code Section
2.24.1 OO(b), the City Council finds and declares that bus parts may be purchased under
more favorable circumstances in the open market and the competitive bidding procedure
should be waived for non-OEM bus parts.
SECTION 3. In accordance with Santa Monica Municipal Code Section
2.24.1 OO( c) the City Council finds and declares that certain bus part purchases are of
urgent necessity and the competitive bidding procedure should be waived for non-OEM
bus parts.
SECTION 4. In accordance with Santa Monica Municipal Code Section
2.24.080(1) the City Council finds and declares that certain bus part purchases are the
proprietary items of original equipment manufacturers and/or their authorized exclusive
distributors and the competitive bidding process should be waived for non-OEM bus
parts.
SECTION 5. In accordance with the above listed Santa Monica Municipal Code
sections, the City Council authorizes the City Manager to negotiate and execute
purchase orders for the purchase of bus parts.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
.If
MARSHA NES MOUTRIE
City Attorney
Adopted and approved this 17th of December, 1996.
~t)~
11ayor
I hereby certify that the foregoing Resolution 9111(CCS) was duly adopted at a meeting
of the City Council held on the 17th of December, 1996 by the following vote:
Ayes:
Councilmembers:
Ebner, Feinstein, Genser, Greenberg, Holbrook, O'Connor,
Rosenstein
Noes:
Councilmembers:
None
Abstain:
Councilmembers:
None
Absent:
Councilmembers:
None
ATTEST:
~~.~..,J
City Clerk