R-9518
F:\ctyclerk\Elections\ 11 0700.election\Resolutions\services
City Council Meeting 5-23-00
Santa Monica, California
RESOLUTION NUMBER 9518
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES FOR THE CITY RELATING
TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 7,2000
WHEREAS, a General Municipal Election is to be held in the City of Santa
Monica on November 7,2000.
WHEREAS, in the course of conduct of the election it is necessary for the City
Clerk to obtain the services of a professional election supplier; and
WHEREAS, all necessary expenses in performing these services shall be paid
by the City of Santa Monica,
NOW, THEREFORE THE CITY COUNCIL OF THE CfTY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. The firm of Martin & Chapman Co. is approved to furnish to the
City all necessary professional services and supplies authorized by the City Clerk to
conduct either a concurrent or consolidated election, which include, but are not limited
to:
1. Provide a Calendar of Election Events setting the dates and requirements
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of the Election Code.
2. Provide suggested forms of resolutions and notices required for the
election.
3. Provide necessary ballots, supplies and instructions for voting in the
precinct and for absentee voting.
4. Provide Self-Mailer Sample Ballot & Voters Pamphlet with candidates
statements, measures and absent voter application for each registered
voter in the City.
5. Prepare and attach special labels to Self-Mailer pamphlet and arrange for
delivery to the post office.
6. Have a qualified person available by telephone or in person at all times to
assist the City Clerk should problems arise at any time during the election
process.
7. Furnish general guidance throughout the election.
SECTION 2. The City shall pay Martin & Chapman Co. for all election supplies
and services rendered. In the event any election supplies requested by the City and
furnished by Martin & Chapman Co., are not correct, or contain errors so that the same
are not acceptable to or usable by the City, there shall be no charge therefor made
upon the City.
SECTION 3. Martin & Chapman Co. shall submit an itemized invoice to the City
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detailing the supplies furnished. The City shall pay all sums due and owing within 30
days of the receipt of the statement.
SECTION 4. The total amount of these services shall not exceed $75,000.00.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM
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MARSHA JONES MOUTRIE L
City Attorney
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Adopted and approved this 23rd of May, 2000.
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Ken Genser, Mayor
I, Maria M. Stewart, City Clerk of the City of Santa Monica, do hereby
certify that the foregoing Resolution 9518 (CCS) was duly adopted at a meeting
of the Santa Monica City Council held on the 23rd of May, 2000, by the following
vote:
Ayes: Council members:
Holbrook, McKeown, Feinstein, Bloom,
Mayor Pro Tern O'Connor, Mayor Genser
Noes: Council members:
None
Abstain: Council members:
None
Absent: Council members:
Rosenstein
ATTEST:
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Maria M. Stewa ..