R-10082
F:\ctyclerk\melodi\resolu200S.doc
City Council Meeting 11-08-OS
Santa Monica, California
RESOLUTION NUMBER 10082 (eCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
APPROVING A REVISED CITY-WIDE RECORDS RETENTION SCHEDULE,
AND INCORPORATING RESOLUTION NO. 9221 BY REFERENCE.
WHEREAS, California Government Code Sections 34090 et seq., set forth
certain legal requirements regarding the retention of certain municipal records;
and
WHEREAS, the adoption and implementation of the revised City-wide
records retention schedule for the City of Santa Monica is necessary to ensure
the orderly, efficient and economic conduct ofthe public's business; and
WHEREAS, the City Clerk's Office has inventoried the records presently
maintained by all departments within the City, and has determined which of those
records are vital, which should be preserved and which should be discarded, and
what the retention schedule should be for those records; and
WHEREAS, the proposed revised City-wide retention schedule was
reviewed by Department Heads, the City Attorney, and the City Clerk,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. The revised City-wide records retention scheduled hereto as
Exhibit KA", is hereby approved and adopted.
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SECTION 2. Resolution No. 9221, adopted on December 9,1997, and
which approves the Records Management Program is incorporated herein, by
reference.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution,
and thenceforth and thereafter the same shall be in full force and effect.
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Adopted and approved this 8th day of November, 2005.
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Pam O'Connor, Mayor
I, Maria Stewart, City Clerk of the City of Santa Monica, do hereby certify
that the foregoing Resolution No. 10082 (CCS) was duly adopted at a meeting of
the Santa Monica City Council held on the 8th day of November, 2005, by the
following vote:
Ayes:
Council members: Mayor O'Connor, Mayor Pro Tem Katz, Bloom,
Genser, McKeown
Noes:
Council members: None
Abstain:
Council members: None
Absent:
Council members: Holbrook, Shriver
ATTEST:
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Maria M. Stew rt, City Clerk
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EXHIBIT A
(AVAILABLE IN THE CITY CLERK'S OFFICE)