R-9945
F:\CTYCLERK\election04M&Ch.wpd
City Council Meeting 06-08-04
Santa Monica, California
RESOLUTION NUMBER 9945 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES FOR THE CITY RELATING
TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 2, 2004
WHEREAS, a General Municipal Election is to be held in the City of Santa Monica
on November 2,2004.
WHEREAS, in the course of conduct of the election it is necessary for the City Clerk
to obtain the services of a professional election supplier; and
WHEREAS, all necessary expenses in performing these services shall be paid by
the City of Santa Monica,
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. The firm of Martin & Chapman Co. is approved to furnish to the City all
necessary ploIisssional 88I'Vice8 and 9JPPIie8 authorized by the City Clerk to conduct
either a CC)IlClMT8f1t or consolidated election,. which include. but .-e not limited to:
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1. Provide a Calendar of Election Events setting the dates and requirements of
the Election Code.
2. Provide suggested forms of resolutions and notices required for the election.
3. Provide necessary ballots, supplies and instructions for voting in the precinct
and for absentee voting.
4. Provide Self-Mailer Sample Ballot & Voters Pamphlet with candidates'
statements, measures and absent voter application for each registered voter
in the City.
5. Prepare and attach special labels to Self-Mailer pamphlet and arrange for
delivery to the post office.
6. Have a qualified person available by telephone or in person at all times to
assist the City Clerk should problems arise at any time during the election
process.
7. Furnish general guidance throughout the election.
SECTION 2. The City shall pay Martin & Chapman Co. for all election supplies and
services rendered. In the event any election supplies requested by the City and furnished
by Martin & Chapman Co., are not correct, or contain errors so that the same are not
acceptable to or usable by the City, there shall be no charge therefor made upon the City.
SECTION 3. Martin & Chapman Co. shall submit an itemized invoice to the City
detailing the supplies furnished. The City shall pay all sums due and owing within 30 days
of the receipt of the statement.
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SECTION 4. The total amount of these services shall not exceed $106,000.00.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM
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Adopted and approved this 8th day of June, 2004.
C::~m, Mayor
I, Maria Stewart, City Clerk of the City of Santa Monica, do hereby certify
that the foregoing Resolution No. 9945 (CCS) was duly adopted at a meeting of
the Santa Monica City Council held on the 8th day of June, 2004, by the following
vote:
Ayes:
Council members: Mayor Bloom, Mayor Pro Tem McKeown,
Genser, Feinstein, Katz, Holbrook, O'Connor
Noes:
Council members:
Abstain:
Council members: None
Absent:
Council members:
ATTEST:
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Maria M. Stewart, . y Clerk
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