R-9861
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Council Meeting of June 17,2003
Santa Monica, California
RESOLUTION NUMBER 9861 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA SETTING THE AMOUNT OF FEES TO BE
CHARGED FOR THE USE OF COMMUNITY
AND RECREATIONAL FACILITIES OPERATED BY THE
COMMUNITY AND CULTURAL SERVICES DEPARTMENT
OF THE CITY OF SANTA MONICA, FOR THE RENTAL
OF CIVIC AUDITORIUM PARKING SPACES, AND FOR
THE USE OF THE BARNARD WAY BEACH PARKING LOT
WHEREAS, the municipal facilities managed by the Community and Cultural
Services Department of the City of Santa Monica are for use by the public; and
WHEREAS, it is the policy of the City of Santa Monica to charge for the use of
City facilities when such use benefits individuals rather than the community as a whole;
and
WHEREAS, the Santa Monica Municipal Code authorizes the City to establish
user fees for services, for opportunities provided by the City to individuals rather than
the general public, and for commercial and other uses of public property by individuals
and groups, and further authorizes setting the amount of such fees by resolution; and
WHEREAS, the City has calculated the cost of making various facilities available
for use by individuals and groups; and
WHEREAS, the City makes various recreational facilities, fields, courts, rooms,
auditoriums, and patios, which are located in City parks, available for recreational
activities; and
WHEREAS, the City makes plots in the community gardens available for
individual use; and
WHEREAS, the City makes rooms at the Ken Edwards Center available for
various types of meetings; and
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WHEREAS, fees for use of City recreational facilities by the Santa Monica Malibu
Unified School District and the Santa Monica Community College are established by
separate facilities agreements between the City and those entities; and
WHEREAS, it is the policy of the City to. establish its user fee schedules so as to
promote use of its limited facilities by this community and by groups working to promote
this community's welfare,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. Facility rental fees for use of facilities located in City parks and at the
Ken Edwards Center shall be as specified in Exhibit A which is attached to and is part of
this Resolution.
SECTION 2. Fees for the rental of sports facilities shall be as specified in Exhibit C
which is attached to and is part of this Resolution,
SECTION 3. The fee for renting available Civic Auditorium parking spaces shall not
exceed Seven Dollars and Twenty-Seven Cents ($7.27) per automobile space per
period of occupancy, not to exceed twelve (12) hours. Parking for Auditorium events
shall have precedence over parking for the general public, including City employees.
Notwithstanding any provisions contained herein, the City may grant free use of said
parking spaces to the general public.
SECTION 4. The fee for using the 2030 Barnard Way beach parking lot for a
community event is Four Thousand Dollars ($4,000) per day for 1/6 of the lot or Eight
Thousand Dollars ($8,000) per day for 1/3 of the lot.
SECTION 5. The fee for an annual beach parking lot permit for a City of Santa
Monica resident is One Hundred Thirty Dollars ($130.00).
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SECTION 6. The City of Santa Monica has 70 garden plots that are permitted out to
Santa Monica residents only, on an annual basis at a rate of $60 per year. Permits are
valid July 1 - June 30.
SECTION 7. Permit fees for commercial filming and commercial photography in
buildings and sports facilities in City parks, at Santa Monica State Beach, and in beach
parking lots shall be as specified in Exhibit B which is attached to and is part of this
Resolution.
SECTION 8. Organizations using City recreational facilities may be charged
additional fees beyond those listed on the attached Exhibits when:
1 Use of the facility by any organization requires facility coverage or
maintenance beyond that normally provided.
2. Use of the facility results in damage to the facility interior, exterior or its
furnishings.
SECTION 9. Fees to be charged for the use of community and recreational facilities
but which are not listed in this Resolution shall be determined by the Community and
Cultural Services Director and shall be based upon the costs incurred in providing the
facility or program.
SECTION 10. Effective July 1, 2003, Resolution Numbers 9410 and 9672 (CCS)
are hereby repealed.
SECTION 11 The fees set forth in this Resolution shall be effective July 1,2003.
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SECTION 12. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
City Attorney
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EXHIBIT A
City of Santa Monica, Community and Cultural Services Department
Park Building Rental Fees - Effective Oct. 1, 2002
Fee Category (A) (B) (C) (D) (E) (F)
Banauet Capacity SM based Non-SM SM based Non-SM SM based ~
Park Room Chairs/tbls Theatre Non-Profit Non-Profit Community Community For-Profit For-Profit
Douglas Pk Club House 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Memorial Pk Cedar Room 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Memorial Pk Laurel Room 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Virg AYe. Pk Meeting Rm 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Memorial Pk Craft Room 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Sr Rec. Cntr Patio 36/6 55 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Joslyn Park Craft Room 36/6 40 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Reed Park Card Room 42/7 55 $ 8.58 $ 8.58 $ 15.01 $ 15.01 $ 34.30 $ 34.30
Memorial Pk Maple Room 42/7 46 $ 8.58 $ 17.15 $ 15.01 $ 30.02 $ 34.30 $ 46.31
Reed Park Aud. West 42/7 46 $ 8.58 $ 8.58 $ 15.01 $ 15.01 $ 34.30 $ 34.30
Reed Park Aud. East 42/7 46 $ 8.58 $ 8.58 $ 15.01 $ 15.01 $ 34.30 $ 34.30
Sr Rec. Cntr Addition 90/15 90 $ 11.31 $ 22.62 $ 19.79 $ 39.59 $ 45.24 $ 61,08
Sr Rec. Cntr Auditorium 102/17 100 $ 11.31 $ 22.62 $ 19.79 $ 39.59 $ 45.24 $ 61.08
Reed Park Auditorium 78/13 90 $ 11.31 $ 11.31 $ 19.79 $ 19.79 $ 45.24 $ 45.24
Memorial Pk CAB 1/2 or 2/3 78/13 90 $ 11.31 $ 22.62 $ 19.79 $ 39.59 $ 45.24 $ 61.08
Joslyn Park Auditorium 108/18 120 $ 14.05 $ 28.09 $ 24.58 $ 49.15 $ 56.18 $ 75.84
Marine Park Auditorium 108/18 120 $ 14.05 $ 28.09 $ 24,58 $ 49.15 $ 56.18 $ 75.84
Virg AYe. Pk Auditorium 108/18 120 $ 14.05 $ 28.09 $ 24.58 $ 49.15 $ 56.18 $ 75.84
Memorial Pk CAB Room 126/21 130 $ 14.05 $ 28.09 $ 24.58 $ 49.15 $ 56.18 $ 75.84
Please Note:
1) Fees are per hour with a two hour minimum charge.
2) Normal hours of operation are 9:00 a.m. - 11 :00 p.m. daily, excluding City Holidays.
3) Virginia Avenue Park hours of operation are: Mon. - Thur. 8:00 a.m. to 8:00 p.m., Fri. 8:00 a.m. - 7:00 p.m.,
Sat. 9:00 a.m. - 2:00 p.m.
4) Based on availability, a staffing fee of $11.88 per hour will be assessed for usage outside of operating hours.
5) Capacities vary by facility depending upon square footage, placing of exits, amount of furniture and
equipment in the room. Listed capacities are an approximation.
6) Rental rates had not previously been established for uses by For-Profit Companies.
7) Rates for commercial ventures and filming in park buildings are listed separately.
8) Definitions for columns A - F are stated on the Park Facility Usage Categories sheet.
9) Rental fee waivers may be available for collaborative programs with the City, City sponsored programs,
SM based non-profit youth groups and SM neighborhood groups.
10) Non-SM rates for Reed Park are the same as SM rates due to Proposition A funding requirements.
11) Building rental and staffing fees are to be amended each October 1 st by the annual consumer price index
(CPI) adjustment, beginning October 1, 2003.
12) Insurances as determined by the City's Risk Manager may be required.
FacResoIExhibits10.03.xls Park Bldgs 6/11/2003
FacResolExhibits10.03 (redline) KEC 6/11/2003
EXHIBIT A (continued)
City of Santa Monica, Community and Cultural Services Department
Ken Edwards Center Rental Fees - Effective Oct. 1, 2002
Fee Category: (A) (B) (C)
Caoacitv Banquet Non-profit Non-profit Private
Facilitv .....! Theatre Chairs/tables OrQanization Sr Services Use
Ken Edwards Center 103 or 104 or 105 40 24/4 - 30/5 $ 13.66 $ 13.66 $ 38.25
100A or 100B 50 24/4 - 30/5 $ 13.66 $ 10.25 $ 38.25
100A & 100B 100 78/13 $ 26.23 $ 19.68 $ 76.50
103 & 104 or 104 & 105 80 60/10 $ 26.23 $ 26.23 $ 76.50
103 & 104 & 105 125 90/15 $ 32.78 $ 32.78 $ 98.35
Please Note:
1) Ken Edwards Center hours are Mon - Thur. 8:00 a.m. - 10:00 p.m., Fri. & Sat. 8:00 a.m. - 5:00 p.m.
Uses outside of these times will require a staffing fee of $11.88 per hour, based on availability.
2) The rental rates indicated above are per hour of use. All rentals must pay a minimum of two hours.
3) Permits requested on City holidays will be granted dependent upon staffing availability. A
staffing fee will be assessed in addition to the rental fee. City holidays are: New Year's Eve, New Year's Day,
Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving & day
after, Christmas Eve and Christmas Day.
4) Capacity varies depending upon square footage, placing of exits, amount of furniture and equipment in the room.
Listed capacities are an approximation.
5) Definitions for user groups are stated on the Ken Edwards Center Usage Categories sheet.
6) Rental fee waivers may be available for City funded non-profit organizations and SM neighborhood groups.
7) The Ken Edwards Center is not available for commercial ventures,
8) Filming rates are listed on Exhibit B.
9) Building rental and staffing fees are to be amended each October 1 st by the annual consumer price index
(CPI) rate, beginning October 1, 2003.
10) Insurances as determined by the City's Risk Manager may be required.
IXHIBIT B
City of Santa Monica, Community and Cultural Services Department
Facility Commercial/Filming Rental Fees
a~
Douglas Pk ClubHouse $60.00 ' $81.00 $350/day $200/day
Memorial Pk Cedar Room $60.00 $81.00 n/a n/a
Memorial Pk Laurel Room $60.00 $81.00 n/a n/a
Virg Ave. Pk Meeting Rm $60.00 $81.00 $350/day $200/day
Memorial Pk Craft Room $60.00 $81.00 $350/day $200/day
Sr Rec. Cntr Patio $60.00 $81.00 $350/day $200/day
Joslyn Park Craft Room $60.00 $81.00 $350/day $200/day
Reed Park Card Room $60.00 $81.00 $350/day $200/day
Memorial Pk Maple Room $60.00 $81.00 n/a n/a
Reed Park Aud. East or Aud. West $60.00 $81.00 350/day 200/day
Sr Rec. Cntr Addition $80.00 $108.00 $500/day $300/day $75/day
Sr Rec. Cntr Auditorium $80.00 $108.00 $500/day $300/day $75/day
Reed Park Auditorium $80.00 $108.00 $500/day $300/day $75/day
Memorial Pk CAB 1/2 or 2/3 $80.00 $108.00 $500/day $300/day $75/day
Joslyn Park Auditorium $100.00 $135.00 $500/day $300/day $75/day
Marine Park Auditorium $100.00 $135.00 $500/day $300/day $75/day
Virg Ave. Pk Auditorium $100.00 $135.00 $500/day $300/day $75/day
Memorial Pk CAB Room $100.00 $135.00 $500/day $300/day $75/day
Ken Edwards Small Meeting Room n/a n/a $350/day $200/day $50/day
100A & 100B n/a n/a $500/day $300/day $75/day
103 - 105 n/a n/a $500/day $300/day $75/day
liming
Still
Sports Facilities
Memorial Pk Gymnasium $150.00 $200.00 $1000/day $750/day $500/day
Various Parks Ballfield No lights $60.00 $90.00 $350/day each $250/day each $100/day
Various Parks Ballfield With Lights $70.00 $100.00 $350/day each $250/day each $100/day
Various Parks Basketball Court $30.00 $60.00 $350/day 2 adj. $250/day 2 adj. $100/day
Various Parks Tennis Court $30.00 $60.00 $350/day 2 adj. $250/day 2 adj. $100/day
SM Beach Beach Volleyball Court $30.00 $60.00 $350/day 2 adj. $250/day 2 adj. $100/day
Palisades Pk Shuffleboard Courts $20.00 $40.00 $350/day cluster $250/day cluster $100/day
Reed Pk Shufflebd/Roque/Horseshoes $20.00 $40.00 $350/day cluster $250/day cluster $1 OO/day
1) These fees are in addition to any permits or licenses required for conducting business or filming in the City of Santa Monica.
2) Filming: A day is considered up to 8 consecutive hours. Users exceeding 8 hours will be charged the Resident Commercial
rate for each additional hour. Students/NP/Educational will be charged the Resident NP hourly rental rate.
3) Additional compensation may be required for filming in the event a scheduled activity or permit is displaced.
4) Definitions for Commercial Meetings/Events are stated on the Park Facility Usage Categories sheet.
5) Rates for Sports Facilities vary depending upon use of lights, necessary staffing, City sponsorship, type of use and guidelines
of the Parks and Recreation Master Plan.
6) Insurances as determined by the City's Risk Manager may be required.
7) A staffing fee of $11.88/hour will be assessed for facility usage outside of normal operating hours to be increased each October 1 st
by the consumer price index (CPI) rate, beginning October 1, 2003.
8) Additional fees may be assessed for damage to the facility interior, exterior or its furnishings.
FacResoIExhibits10.03.xls Comm.Filming 6/11/2003
EXHIBIT C
City of Santa Monica, Community and Cultural Services Department
Sports Facilities Rental Fees
Fee Categories
Fields,Gymnasium, Concessions and Storage
A) Private School Field Rental Fees:
All fees are based on two-hour increments of use.
8M based No Liahts
With Liahts
Facilitv
Baseball, Softball Fields
Soccer, Football Fields
$
$
10.00 $
20.00 $
20.00
30.00
8M based Non-profit
Community
Memorial Park Gymnasium
$
112.20 $
112.20
B) Community Organizations, Public School Districts, Non-SM Private Schools or Non-profit Organizations:
All fees are based on two-hour increments of use.
8M based 8M based Non-8M Non-8M
Facility No Liahts With Lhlhts No Liahts With Liahts
Baseball, Softball Fields $ 10.00 $ 25.00 $ 12.50 $ 31.00
Soccer Fields $ 20.00 $ 50.00 $ 25.00 $ 62.50
8M based Non-8M 8M based Non-8M
Non-profit Non-profit Community Community
Memorial Park Gymnasium $ 112.20 $ 150.00 $ 112.20 $ 150.00
C) Commercial Camp Rental Fee:
All fees are based on one-hour increments of use.
8M based 8M based Non-8M Non-8M
Facility No Liahts With Liahts No Liahts With Liahts
Baseball, Softball Fields $ 10.00 $ 25.00 $ 12.50 $ 31.00
Soccer Fields $ 20.00 $ 50.00 $ 25.00 $ 62.50
8:00am - 10:QOt:In'I
dally
8:00am - dusk
daily
FacResolExhibits1O.03 (redline) Fields 6/11/2003
EXHIBIT C - Continued
City of Santa Monica, Community and Cultural Services Department
Sports Facilities Rental Fees
Concession Stands
Memorial Park and Los Amigos Park
Approved Santa Monica -based Youth Sports Groups
Rental Rate: $246.50 per month
Rental Rate not applicable for City programs.
Storage Facilities
Fir;J~
I
Sq.F~
Approved Santa Monica -based Youth Sports Groups
Rental Rate: 75 cents per square foot per month
Rental Rate not applicable for City programs.
1) Concession and storage fees are to be amended each October 1 st by the annual consumer price index
(CPI) adjustment, beginning October 1, 2004.
FacResolExhibits10.03 (redline) Storage.Concess 6/11/2003
Adopted and approved this 17th day of June, 2003
I, Maria M. Stewart, City Clerk of the City of Santa Monica, do hereby
certify that the foregoing Resolution No. 9861 (CCS) was duly adopted at a
meeting of the Santa Monica City Council held on the 17th day of June, 2003, by
the following vote:
Ayes: Council members: Feinstein, Katz, Holbrook, O'Connor, Genser,
Pro T em McKeown, Mayor Bloom
Noes: Council members: None
Abstain: Council members: None
Absent: Council members None
ATTEST:
- '--....
~~~.~
Maria M. Stewart, City Clerk