R-9824
F:\ATTY\MUNI\LAWS\JL\ELEctION 03 SERVICES.DOC
City Council Meeting 12-10-02 i Santa Monica, California
~ESOLUTION NUMBER 9824 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES FOR THE CITY RELATING
TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION
TO BE HELD ON MARCH 21 ,2003
WHEREAS, a Special Municipal Election is to be held in the City of Santa Monica
, 2003; and
on MARCH 21
WHEREAS, in the courselof conduct of the election it is necessary for the City Clerk
to obtain the services of a professional election supplier; and
WHEREAS, all necessary expenses in performing these services shall be paid by
the City of Santa Monica
NOW, THEREFORE THE CITY COUNCIL QF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. The firm of Martin & Chapman Co. is approved to furnish to the City all
necessary professional services and supplies authorized by the City Clerk to conduct a
special election, which include, but are not limited to:
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1 Provide a Calenda~ of Election Events setting the dates and requirements of
the Election Code,
2. Provide suggestedlforms of resolutions and notices required forthe election,
3. Provide necessarylballots, supplies and instructions for voting in the precinct
and for absentee voting
4, Provide Self-Mailer Sample Ballot & Voters Pamphlet with measures and
absent voter applications for each registered voter in the City.
5. Prepare and attach special labels to Self-Mailer pamphlet and arrange for
delivery to the post office,
6. Have a qualified person available by telephone or in person at all times to
assist the City Clerk should problems arise at any time during the election
process.
7. Furnish general guidance throughout the election.
SECTION 2, The City shall pay Martin & Chapman Co. for all election supplies and
services rendered. In the event any election supplies requested by the City and furnished
by Martin & Chapman Co., are Inot correct, or contain errors so that the same are not
acceptable to or usable by the City, there shall be no charge therefor made upon the City.
SECTION 3, Martin & Chapman Co. shall submit an itemized invoice to the City
detailing the supplies furnished. IThe City shall pay all sums due and owing within 30 days
of the receipt of the statement.
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SECTION 4. The total amount of these services shall not exceed $80,000.00.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM
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I, Maria M. Stewart, City Clerk of the City of Santa Monica, do hereby
certify that the foregoing Resolution No. 9824 (CCS) was duly adopted at a
meeting of the Santa Moni~ City Council held on the 10th of December, 2002,
by the following vote: ~~t!
Ayes:
Council members: Feinstein, Katz, Genser, O'Connor,
Mayor Pro Tem McKeown, Mayor Bloom
Noes:
Council members: Holbrook
Abstain: Council members: None
Absent: Council members: None
ATTEST:
~)-~"'L'..,d
Maria M. Stewart, ~ity Clerk