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R-2 (2) '. . . . ; RESOLUTION NO.2 BE IT RESOLVED BY THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA: That the following bylaws be and they are hereby adopted and approved as and for the bylaws of the Housing Authority of the City of Santa Monica. BYLAWS OF THE HOUSING AUTHORITY OF THE CITY OF SANTA MONICA ARTICLE I - THE AUTHORITY Section l. Name of Authorl ty. The name of the Authority sha II be the "Housing Authority of the City of Santa Monica." Section 2. Seal of Authority. The seal of the Authority shal I be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authority. The office of the Authority shall be at such place in the City of Santa Monica, California, as the Authority may from time to time designate by resolution. ARTICLE II - OFFICES Section I. Officers, The officers of the Authotity shall be a Chairman. a Vice Chairman and a Secretary who shall be Executive Director. Section 2. Chairman. The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign al I contracts, deeds and other instruments made by the Authority. At each meeting the Chairman shall submit such recommendations and Information as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice Chairman. The Vice Chairman shall perform the duties of the Chairman In the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice Chairman shal I perform such duties as are imposed on the Chairman until such time as the Authority shal I elect a new Chairman. Section 4. Secretary. The Secretary shall be the Executive Director of the Authority and, as Executive Director, he Shall have general superviSion over tne administration of its business and affairs, subject to the direction of the Authority. He shall be charged With the management of the housing projects of the Authority. .. . . Resolution No.2 (Cont'd) Page 2 e The Secretary shall keep the records of the Authority, shall act as secretary of the meetin~s of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to his office. He shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. He shall have the care and custody of al I funds of the Authority and shal I deposit the same in the name of the Authority in such bank or banks as the Authority may select. He shall sign al I orders and checks for the payment of money and shall payout and disburse such moneys under the direction of the Authority. Except as other"lise authorized by resolution of the Authority, \ all such orders and checks shall be countersigned by the Chairman. He shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or oftener when requested), an account of his transactions and also of the financial condition of the Authority. He ~hal 1 give such bond for the faithful performance of his duties as the Authority may determine. The compensation of the Secretary shall be determined by the Authority, provided that a temporary appointee selected from among the CommiSSioners of the Authority shall serve without compensation (other than the payment of necessary expenses). Section 5. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the by-laws or rules and regulations of the Authority. Section 6. Election ~Appolntment. The Chairman and Vice Chairman shall be elected at the annual m~eting of the Authority from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Secretary shall be appointed by the Authority. Any person appointed to fill the office of Secretary, or any vacancy therein, shall have such term as the Authority fixes, but no CommiSSioner of the Authority shall be eligible to thiS office except as a temporary appointee. . . Resolution No.2 (Cont'd) Paae 3 Section 7. Vacancies. Should the offIces of Chairman or Vice Chairman become vacant, the Authority shal I elect a successor from its membershIp at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Secretary becomes vacant, the Authority shall appoint a successor as provided in Section 6 of thiS Article. Section 8. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise Its powers, duties and functions as prescribed by the Housing Authorities Law, as amended, of California and all other laws of the State of California applicable thereto. The selectIon and compensation of such personnel (including the Secretary) shall be determined by the Authority subject to the laws of the State of California. ARTICLE III - MEETINGS Section I. Annual Meeting. The annual meeting of the Authority shall be held on the 4th Monday of January at 7:30 o'clock P.M. at the regular meeting place of the Authority. In the event such date shall fall on a Sunday or a legal holiday, the annual meeting shall be held on the next succeeding secular day. Section 2. Regular Meeting. Regular meetings shall be held without notice at such time and place as may from time to time be determined by resolution of the Authority. In the event a day of regular meeting shall be a legal holiday, said meeting shall be held on the next regularly sched~led meeting. Section 3. Special Meetings. The Chairman of the Authority may, when he deems It expedient, and shall, upon the request of four Commissioners of the Authority, call a special meeting of the Authority for the purpose of transacting any business designated In the cal I. The call for a special meeting shall be mailed to each CommiSSioner of the Authority ~t hiS bUSiness or home address at least forty-eight (48) hours prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the Commissioners of the Authority are present at a special meeting, any and all business may be transacted at such special mooting. . - Resolution No.2 (cont'd) Page 4 Section 3(a). All of the meetings of the Commissioners shall be open to the publiC, whether regular or special. Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners thereof In office from time to time. Four Commissioners shal I constitute a quorum for the purpose of conducting its business and exerCISing ItS powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is In attendance, action may be taken by the Authority upon a unanimous vote of f9ur of the CommisSioners present. Section 5. Order ~ Business. At the regular meetings of the Authority the following shal I be the order of business: l. Rol J ca II. 2. Reading and approval of the minutes of the previous meeting. 3. Bi lls and communications. 4. Report of the Secretary. 5. Reports of Committees. 6. Unfinished business. 7. New business. 8. Adjournment. All rO~Lllutions shill I bo in writing and sllilll bo copied in a Journal of tho proceedIngs of tho Authority. Soctlon 6. ~r~ Votill9. Tho voting on all questions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting, except on the election of officers which may be by ballot; or by voice vote at th~ discretion of the Chairperson unless a yea or nay vote is requested by anyone member of the Authority. ARTICLE IV - AMENDMENTS Amendments to Bylaws. The Bylaws of the Authority shall be amended only with the approval of at least five of the CommiSSioners of the Authority at a regular or a speCial meeting. After discussion of the resolution, CommiSSioner ~inck moved tnat said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Hart The question being put upon the final adoption of said resolution, the roll was called With the following result: . ~ Resolution No.2 (Cont'd.) pa ge 5 YEAS: Condon, Hart, Rinck, Quinn, Stone, Drobnlck NAYS: None ABSENT: R i cha rds The Chairman declared such motion carried and the resolution finally adopted. ADOPTED AND APPROVED THIS 10th DAY OF FEBRUARY 1975. ATTEST: ?^ /) .. //Z~/j/~~e~ ---. ~ Chairwoman i/ ~A4.Aj 'l31.4~~--.<-,____1l~.~~ Secretary Pro Tempore