SR 04-13-2021 3A
City Council Report
City Council Meeting: April 13, 2021
Agenda Item: 3.A
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To: Mayor and City Council
From: Rick Valte, Acting Public Works Director, Public Works, Architecture Services
Subject: Award Bid #SP2643 to Safeguard US Inc. to provide design/build services for
fall protection equipment at several City facilities
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2643 to Safeguard US Inc. for the Fall Protection Project for the
Risk Management Division;
2. Authorize the City Manager to negotiate and execute a contract with Safeguard
US Inc., in an amount not to exceed $1,631,934 (including an 8% contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
The City of Santa Monica strives to provide safe and inviting areas to visit, work and
relax at the City. In 2018, a consultant for the City’s Risk Management Division
completed a roof fall hazard risk assessment for 16 City-owned facilities (Attachment A).
Fall protection hazards, per Cal-OSHA standards, were identified at City Hall, Public
Safety Facility, Montana Branch Library, Big Blue Bus facilities, Woodlawn Cemetery,
Arcadia Water Treatment Plant, and City Yards. On November 24, 2020, staff issued
Request for Bids (RFB) SP #2643 for a design/build contractor to address fall hazard
locations at the facilities noted in the assessment. Staff recommends awarding SP
#2643 to Safeguard US Inc. in the amount of $1,631,934, including $120,884 in
contingency. The Fall Protection Project would remedy unsafe working conditions for
City staff and prevent potential injuries related to trip and fall hazards.
Discussion
Facilities owned by the City of Santa Monica range from new construction to historic
buildings. The California Division of Occupational Safety and Health (Cal-OSHA) fall
protection requirements for new and existing structures is revised periodically. Some of
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the structures owned by the City do not meet current Cal-OSHA standards. In 2017,
Risk Management noted that some City-owned facilities require safety improvements to
align with Cal-OSHA regulations. Subsequently, Risk Management directed the City’s
safety training consultant, Global Health Environment Inc., to perform a survey of
several high-risk locations. The Interim Rooftop Fall Protection Policy was developed to
identify areas that should not be traversed or serviced until appropriate fall protection
safety measures are implemented. Multiple City-owned facilities need retrofits to meet
Cal-OSHA fall protection standards, ensure safe work areas for City staff, and reduce
the City’s legal exposure to potential fall incidents at the noted facilities.
The areas that do not meet current Cal-OSHA standards are used by the City’s
maintenance staff and are not accessible to the public. Special precaution has been
taken into consideration whenever working at or around these noncompliant areas. As a
property owner, the City is responsible to update its facilities and meet building code
requirements. The City Council approved the Fall Protection Project with the FY 2020-
22 Adopted Capital Improvement Program Biennial Budget to retrofit multiple City-
owned facilities and comply with Cal-OSHA fall protection standards.
Vendor Selection
Bidder Recommendation
Best Bidder Safeguard US Inc.
Evaluation Criteria
Price; the quality of the product; the ability to deliver; capacity and skill of
the bidder to perform or provide the materials or services; and
compliance with City specifications.
Municipal Code SMMC 2.24.180
Bid Data
Date Posted Posted On
Advertise In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
11/24/2020 City's Online
Bidding Site
Santa Monica Daily Press 29 01/14/2021
Best Bidder Justification
On January 26-28, 2021, the three bidders were invited to present their bid proposals
Submittals Received
Ground Level Construction $1,798,674 Tractel Ltd. $964,411
Safeguard US Inc. $1,511,050
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and solutions for the current conditions of the locations listed in the fall protection
assessment. The lowest bidder, Tractel, is a qualified company but lacks the proper
contractor license that the City stated as a requirement in the RFB. Safeguard US
Inc., a company based in Nevada with general contractor license in the State of
California, was determined to be the best responsive bidder. Safeguard US Inc. meets
all City’s requirements. They offer extensive experience, a successful track record,
stability, similar references to the proposed scope of work, and reasonable pricing.
On February 16, 2021, Tractel Ltd. submitted a bid protest alleging, among other things,
that Tractel is the lowest responsive and responsible bidder. However, Tractel does not
possess the required contractor license for this project as noted in the RFB. In
accordance with the appeals procedure set forth in the Notice Inviting Bids, the Acting
Public Works Director evaluated the bid protest and issued a final determination
recommending Safeguard US Inc. as the best bidder. Copies of the bid protest and the
Acting Public Work Director’s Bid Protest Determination letter are available in
Attachments B and C, respectively.
Financial Impacts and Budget Actions
Staff seeks authority to approve available CIP funds from the Cemetery Fund, General
Fund, Water Resources Fund, and Big Blue Bus Fund to award a contract with
Safeguard US Inc. for the design, procurement, and installation of fall protection safety
equipment.
Contract Request
FY 2020-21Budget
Request Amount CIP Account # Total Contract Amount
$150,000 C5907940.689000 $150,000
$750,934 C0107940.689000 $750,934
$425,000 C5007940.689000 $425,000
$306,000 C6007940.689000 $306,000
TOTAL: $1,631,934
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Prepared By: William Clerk, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. Roof Assessment Phase 1
B. Tractel Bid Protest Letter
C. Bid Protest Determination
D. Safeguard-OaksForm
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page 1
RROOOOFF FFAALLLL HHAAZZAARRDD RRIISSKK
AASSSSEESSSSMMEENNTT
Prepared For:
Don Cocozza, Safety Officer
City of Santa Monica
Finance Dept/Risk Management Division
1717 4th Street, Suite 270
Santa Monica, CA 90401
Prepared By:
Neil Smidstrup
Pacific Rim Fall Protection, Inc
6701-32ND Street, Unit K/L
North Highlands, CA 95660
Ph: 650-355-9855
3.A.a
Packet Pg. 15 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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TABLE OF CONTENTS
1.0 Scope
2.0 Audit Summary
3.0 Approach & Methodology
4.0 General Observations / Findings Pg. 4
5.0 General Recommendations Pg. 4
6.0 Specific Findings
BBB Admin Bldg. Pg. 9
BBB Maintenance Facility Pg. 12
BBB Bus Wash/Fueling Facility Pg. 15
City Hall Pg. 18
Library Montana Pg. 22
City Yards - Water/Waste Water Pg. 25
Plumbing, Signs & Marking, Traffic Sig, Meter Shop, Rosie G’s Pg. 28
Warehouse, Mail, Copy House, Custodial HVAC, Paint, Carpentry & Facilities Admin. Pg. 31
Public Works Operations, Electrical, Street Pg. 34
RRR Operations w/Conference Room & Fleet Storage Pg. 37 Fleet Services Including Tire Warehouse & Welding Shop Pg. 40 Woodlawn Cemetery – Mausoleum Pg. 43 Woodlawn Cemetery – Mortuary Pg. 46
Public Safety Facility Pg. 49 Arcadia Plant – Lab/Maintenance Bldg. & Control Room Pg. 52
Arcadia Plant – Filtration Tanks Pg. 55
3.A.a
Packet Pg. 16 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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7.0 Appendices Appendix A California Code of Regulations Title 8, Section 3209.
Standard Guardrails. Appendix B California Code of Regulations Title 8, Section 3210. Elevated Locations.
Appendix C California Code of Regulations Title 8, Section 3212. Floor Opening, Floor Holes & Roofs
Appendix D California Code of Regulations Title 8, Section 3270. Access General. Appendix E
California Code of Regulations Title 8, Section 3277. Fixed Ladders. Appendix F California Code of Regulations Title 8, Section 1670.
Personal Fall Arrest Systems, Personal Fall Restraint Systems and Positioning Devices. Appendix F Roofzone™ Non-penetrating Guardrail Specification.
Manufactured by Tiedown Safety Appendix G Hatchsafe™ Roof Hatch Safety System Specification. Manufactured by PS Safety.
Appendix H KeeGuard/KeeClamp Parapet Wall Mounted Guardrail System Specification. Manufactured by KeeSafety.
Appendix I Keeguard Skylight Screen/Cover Specification. Manufactured by KeeSafety and/or Tiedown Engineering
3.A.a
Packet Pg. 17 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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1.0 SCOPE
The City of Santa Monica has contracted Pacific Rim Fall Protection, Inc to perform
assessments of roofs with or without existing fall protection for compliance with Cal-OSHA
regulations and in accordance with state requirements for workers exposed to falls from heights.
The City of Santa Monica owns and maintains a total of 97 buildings and both leases and leases
out several others thru out the city.
2.0 APPROACH AND METHODOLOGY
Fall hazards exist because of the need for workers to perform particular tasks at a level of four
feet or higher from the ground or nearest obstruction. Per the General Duty Safety Clause
otecting that worker from the fall hazards.
3.1 Elimination of the hazard
This is almost always the most favorable choice because it involves eliminating
the need for the worker to climb above four feet or be exposed to any fall hazard
at all.
Questions that must be asked by the team before this option can be selected.
A. Can the process be automated by the addition of ground level controls?
B. Can the process be modified by use of different procedures and/or equipment
that allows worker to complete the same task from a safe distance to a fall
hazard?
Unfortunately this option often involves costly and difficult engineering processes (ie
relocating HVAC units to ground level) or is not a viable option due to space limitations,
public access or other limiting factors.
3.2 Installation of passive fall protection systems
A. Passive fall protection systems are usually the next favorable choice since
they eliminate the training of personnel on use of PPE and do not require
trained technicians to complete semi-annual inspections that are required
by Cal-Osha for Active Fall Protection System (Cable systems, Roof
Anchors etc).
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Packet Pg. 18 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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B. Examples include permanent walkways, handrails, and guardrails.
3.3 Installation of active fall protection systems
1. A common example of an active fall protection system is an anchorage point used
in conjunction with a harness and lanyard.
2. Since there is a possibility that a worker may not utilize the active fall protection
system when in a hurry or otherwise distracted, this is normally the least desirable
option of the three.
3. This often is the only viable choice because of physical space limitations,
aesthetics issues and in most has a lower initial cost but higher cost of ownership
over 5, 10, 15 years due to Cal-Osha required inspection intervals (twice
annually).
3.0 AUDIT SUMMARY
During the week of Nov 26, 2018 an audit of the following locations was completed by Neil
Smidstrup of Pacific Rim Fall Protection along with Don Cocozza, Safety Officer with the Risk
Management Division for the City of Santa Monica. The purpose of this assessment is to review and analyze potential fall hazards and to recommend
practical solutions to limit the risks for employees required to access the roofs in order to
perform routine maintenance or repairs. This assessment is intended to give the City of Santa
Monica personnel a comprehensive report of the fall hazard risks identified and to recommend
solutions for each type of hazard.
This fall hazard assessment is one important step in providing an action plan to eliminate major
risk and reduce the potential for falls from heights. The City of Santa Monica is working
towards the goal to eliminate, prevent or control all fall hazards. In order to achieve this, the
following steps are required.
• Identify hazardous fall exposures
• Assess the risk; degree
• Evaluate work tasks and frequency
• Prioritize measures to abate the hazards
• Install passive (preferable) and/or active fall protection
• Provide fall protection equipment and training to personnel
This report is the result of observation, employee interviews and photographic documentation
completed during the on-site visit, detailing the following;
• Potential hazardous fall exposures and rescue concerns
• Analysis of typical work tasks performed at each area, including:
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Packet Pg. 19 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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1. Number of individuals required to perform a particular task while exposed to a
fall hazard
2. How much mobility vertically and horizontally is required
3. How accessible is the location to perform a required task
4. Frequency of the task required
• Recommendation of solutions utilizing the latest technology to abate potential hazards
The following is a list of the buildings that have been assessed in this report:
BBB - Administration Bldg 1660 7th St, SM
BBB - Maintenance Facility 1620 6th St, SM
BBB - LNG Fueling Facility 1660 7th St, SM
City Hall - 1685 Main St, SM
Library Montana - 1704 Montana Ave, SM
City Yards - 2500 Michigan Ave, SM
Water / Wastewater
Plumbing, Signs & Markings, Traffic Sig, Meter Shop, Rosie's G's
Warehouse (Mail, Copy House, Custodial & HVAC)
Paint, Carpentry, Facilities Admin
Operations, Electrical, Streetlights, Streets, Streets Admin
RRR - Operations Bldg w/ Conference Room. Fleet Storage
Fleet (including Tire Warehouse and Welding Shop)
Public Safety Facility - 333 Olympic Drive, SM
Woodlawn Cemetery Mausoleum - 1847 14th Street, SM
Woodlawn Cemetery Mortuary - 1847 14th Street, SM
Arcadia Plant – 1228 S, Bundy Drive, SM
Lab/Maintenance Bldg. and Control Room
Filtration Tanks
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Packet Pg. 20 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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4.0 General Observations
In General, during the walk through it was determined that most if not all roofs had some form of
mechanical equipment (HVAC, photovoltaic panels, etc) or roof drains that require cleaning and
lacked sufficient and/or adequate guard railing, tie off points or cable lifeline systems to provide
safe access for the tasks at hand.
I was very impressed with the knowledge the personnel at the various facilities/buildings have in
regard to working safely at heights. During the duration of my assessments in these areas,
workers expressed their concern that although fall protection was not high on their list of
desirables, they did appreciate the fact that concern for their individual safety was evident by our
presence.
The following are General Observations that pertained to most or all roofs assessed:
i) All roofs had either no parapet wall or parapet wall that was less than required 42
inches.
ii) All roofs had equipment (HVAC, antennas, vents etc.) or roof drains within 15Ft
of roof edge and often within 6Ft of a roof edge where proper guarding was not
present.
iii) Where access was gained thru roof hatch, there was either no guarding present or
insufficient guarding around roof ha.
iv) No roof assessed had sufficient guarding, tie back anchors or cable systems to
allow workers safe access to any of the roofs or were fully compliant with Cal-
OSHA regulations and for working safely at heights at elevated work locations.
5.0 General Recommendations
Due to the lack of proper guard railing, roof anchors, fall restraint and/or fall arrest cable systems
Pacific Rim Fall Protection recommends restricting roof access to only workers familiar with
each roof and only in emergency situations requiring immediate attention. Prior to work being
performed on any roof, Health and Safety should be notified and a safe work procedure
developed prior to the start of any work
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Packet Pg. 21 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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The following are General Recommendations that pertained to most or all roofs assessed:
i) Limit roof access to all roofs except for emergency situations requiring immediate
access. Roof access permits accompanying a fall protection plan reviewed by
EH&S should be utilized.
ii) All low slope roofs should have guard railing installed around perimeter. In lieu
of guard rails, each roof should have anchors installed with permanent cable
system that allows workers to travel the entire length of system without
disconnecting if access frequency permits use of fall protection systems other than
guardrails and/or 42” parapet walls.
iii) Roofs with a roof hatch that is used to gain access to the roof must be protected
with guardrails or roof hatch safety system.
iv) Although guardrails may have a higher initial purchase cost, the overall cost of
ownership over 5, 10, 15 years may be significantly less than utilizing temporary
or permanent roof anchors/lifelines and provides a higher level of safety for
workers.
v) On roofs where guardrails are not required due to frequency of access required
per Title 8 Section 3270, active fall protection (fall arrest and/or restraint systems)
may be utilized if designed in accordance Title 8 Section 1670. Per Section 1670,
all fall restraint/fall arrest systems will require documented inspections every 6
months, documented training and re-certification/testing at maximum 5 year
intervals.
Recommended Products:
Hatchsafe™ System
Roofzone™ Guardrail
System
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Packet Pg. 22 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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6.0 Building Specific Observations/Findings
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder (Roof Hatch) Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
BBB – ADMINISTRATION BLDG, 1660 7TH ST, SANTA MONICA
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Packet Pg. 23 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Observation:
• Access to roof gained thru roof hatch from second floor of Admin Bldg.
• Roof hatch not properly guarded
• Roof hatch located within 15ft of unprotected north roof edge.
• Roof is rectangular in shape (210’L x 30’W).
• Low parapet wall on all (4) sides with potential for fall of greater than 4 feet to lower
level or ground.
• Roof has several large HVAC units installed on roof all within 15ft of one or more
unprotected roof edges.
• Roof drains located within 12 to 24 inches of north and south roof edges spaced
approx. 60Ft apart.
• No skylights or other open holes present on roof.
Recommendations:
• Install Roof Hatch Safety System with grab bars and self-closing safety gate to
prevent worker falling into open hole.
• Install 480Ft of non-penetrating Roofsafe™ guardrail system around perimeter of
roof.
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Packet Pg. 24 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Estimated Costs for the Above:
Roof Hatch Safety System - $ 1,650.00
460Ft Guardrail System - $ 23,000.00
Installation - $ 6,125.00
Shipping - $ 7,000.00
TOTAL COST For BBB – Admin Facility $ 37,775.00
(Sales Tax Not Included)
Roof Plan with Recommendations:
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Packet Pg. 25 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
BBB - Maintenance Facility, 1620 6th St., Santa Monica
3.A.a
Packet Pg. 26 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Observation:
• Access to roof gained thru roof hatch from second floor of Maintenance Bldg.
• Access ladder in good condition and meets California Code of Regulations
Title 8 Section 3277.
• Roof hatch not properly guarded.
• Roof hatch located within a safe distance from all unprotected roof edges.
• Roof is rectangular in shape (490’L x 125’W).
• Parapet wall along north edge is at least 42” and meets proper guarding
requirements.
• Low parapet walls (less than 42”) on east, south and west roof edges with
potential for fall of greater than 4 feet to lower level or ground.
• Roof has several large HVAC units installed on roof with most located along
protected north roof edge with only 1 or 2 located near east and west roof edge
with low parapet (less than 42”).
• Four bays of photovoltaic panels and walkway installed within 15Ft of
unprotected south roof edge
• No skylights or other open holes present on roof.
Recommendations:
• Install Roof Hatch Safety System with grab bars and self-closing safety gate to
prevent working falling into open hole.
• Install 750Ft of non-penetrating Roofsafe™ guardrails guardrail system along south,
east and west roof edges.
3.A.a
Packet Pg. 27 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Estimated Costs for the above:
Roof Hatch Safety System - $ 1,565.00
740Ft Guardrail System - $ 37,000.00
Installation - $ 7,350.00
Shipping - $ 7,000.00
TOTAL COST for BBB – Maintenance Facility $ 52,915.00
Roof Plan with Recommendations:
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Packet Pg. 28 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
BBB – Bus Wash/Fueling Facility, 1620 7th St., Santa Monica
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Packet Pg. 29 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Pacific Rim owes it to our customers to recommend isolating areas where work is performed
above the four foot level preventing unauthorized access to these areas.
Observation:
• Access to roof gained from locked exterior fixed access ladder at the south east corner
of building.
o Access ladder does not meet California Code of Regulations for the following
reasons:
i. The side rails of through or side-step ladder extensions shall extend 3
1/2 feet (42 inches) above parapets and landings. ii. Vertical distance of the first rung on inside of parapet walls exceeds
allowable 14 inches.
• Access ladder reaches low roof with built up membrane type roof where HVAC and
other mechanical equipment is located. Upper roof with metal standing seams does
not need to be accessed for any reason other than roof repair.
• Low parapet walls (less than 42”) north, east, south and west roof edges with potential
for fall of greater than 4 feet to lower level or ground.
• Roof has one large HVAC and several small air units installed on roof with most
located along east roof edge with low parapet wall (less than 42”).
• No skylights or other open holes present on roof.
Recommendations:
• Modify existing ladder so that side rails at top extend 42” above top of
landing/parapet wall to comply with California Code and add fixed step on inside of
wall to reduce vertical distance from roof to first rung, too less than 14 inches.
• Install 60Ft of parapet wall mounted guardrail to top of west interior parapet wall and
additional 230Ft of wall mounted guardrail to top of north, east and south parapet wall
to increase overall height to required 42” as required by California Code of
Regulations Title 8 Section 3209 .
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Packet Pg. 30 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Estimated Costs for the Above:
Ladder Modification - $ 600.00
290Ft Wall Mount/Floor Mount Guardrail System - $ 15,950.00
Installation - $ 4,900.00
Shipping - $ 3,600.00
TOTAL COST for BBB – Bus Wash/Fueling Station $ 25,050.00
Roof Plan with Recommendations:
3.A.a
Packet Pg. 31 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
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Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
CITY HALL – 1685 Main Street, Santa Monica
3.A.a
Packet Pg. 32 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
19 | Page
Observation:
• Access to South Wing lower roof gained from unlocked walk out door from 2rd floor
of City Hall Building.
• Access to North Wing lower roof gained from locked walk out door from 2rd floor of
City Hall Building
• Total of (8) exterior access ladders for transitioning from roof to roof do not meet
California Code of Regulation for the following reasons:
The side rails of through or side-step ladder does not extend vertically 3 1/2 feet (42 inches) above landing.
Rung widths less than 16” between side rails
Less than 7” standoff from wall behind to center of rung
No guarding at top of ladder.
• Low parapet walls (less than 42”) north, east, south and west roof edges with potential
for a fall of greater than 4 feet to lower level or ground.
• Due to several roof elevation changes workers are exposed to a fall greater than 4ft to a lower roof level.
• Roof has a couple large air handlers and several small ac units installed on roof with
most within 6ft of exposed or unprotected roof edge.
• Due to the many runs of conduit and other piping on roof within 6ft of roof edges there is a high potential for a tripping hazard resulting in a fall to a lower level or ground.
• All skylights have been properly guarded
Recommendations:
• Ensure all roof access doors have working locks to keep the public from accessing
roof area.
• Modify all existing fixed access ladders to meet California Code of Regulations Title
8 Section 3277.
• Install self-closing safety gates at all access ladders to protect worker falling to a
lower level.
• Install architectural parapet mounted guardrail for aesthetic purposes to meet 42”
height requirement around north, east, south, west roof edges.
• Install non penetrating Roofsafe™ guardrail system at all unprotected interior roof
edges where there is a fall potential to a lower roof level (for example from main roof
to lower south wing roof).
3.A.a
Packet Pg. 33 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
20 | Page
Roof Plan with Recommendations (South Wing):
Roof Plan with Recommendations (Main Roof):
3.A.a
Packet Pg. 34 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
21 | Page
Estimated Costs for the Above:
(1100Ft) Custom Guardrail System - $143,354.00
(4) Ladder Replacements - $ 14,600.00
(4) Self Closing Safety Gates - $ 1,280.00
Installation - $ 20,650.00
Shipping - $ 9,600.00
TOTAL COST for City Hall $ 189,484.00
(Sales Tax Not Included)
Roof Plan with Recommendations (North Wing):
3.A.a
Packet Pg. 35 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
22 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a routine need for any employee to approach within 15 feet of the edge of the roof.
LIBRARY MONTANA – 1704 Monatana Ave., Santa Monica
3.A.a
Packet Pg. 36 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
23 | Page
Observation:
• Access to roof gained from locked exterior fixed access ladder at the south east corner
of building.
• Access ladder reaches low roof with tar and gravel type roof where HVAC equipment
is located. One unit is protected inside of enclosure with one unit within 6ft of roof
edge.
• When worker exits ladder there is no parapet, guard railing or tie offs to provide safe
transition from ladder to roof or vice versa with potential fall to lower level or ground
of 4ft or more.
• Access ladder from lower roof to north upper roof also has no guarding at top of
ladder to prevent a worker from falling 4ft or more to lower roof level.
• All roof edges have potential for fall of greater than 4 feet to a lower level or ground.
• No skylights or other open holes present on roof.
Recommendations:
• Install 68Ft of guardrail to enclose lower roof section from access ladder to HVAC
unit near north east corner of lower roof section.
• Install 152Ft of non-penetrating Roofsafe™ guardrail system around perimeter of
north east upper roof to allow safe cleaning of drains effected by overhanging trees.
• Install self-closing safety gates at both access ladders to protect worker falling to a
lower level.
3.A.a
Packet Pg. 37 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
24 | Page
Estimated Costs for the Above:
230Ft Non Penetrating Roofzone Guardrail System - $ 11,500.00
(2) Self Closing Safety Gates - $ 640.00
(2) Fixed Roof Access Ladder - $ 3,360.00
Installation - $ 6,125.00
Shipping - $ 3,600.00
TOTAL COST for Library Montana $ 25,225.00
(Sales Tax Not Included)
Roof Access Ladder
HVAC within 6ft of roof
edge on lower roof.
Roof Plan with Recommendations:
3.A.a
Packet Pg. 38 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
25 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
Water / Wastewater Department Building
3.A.a
Packet Pg. 39 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
26 | Page
Observation:
• Access to roof gained from unsecured exterior fixed access ladder on south side of
building.
• Access ladder extends up and over 48” parapet wall. Ladder does not meet minimum
width of 16” as required by California Code of Regulations.
• When worker exits ladder there is an unprotected skylight within 8ft of ladder and
directly in the path of travel with the potential for a fall to lower level of 4ft or more.
• All roof edges, except at ladder entry, have potential for fall of 4ft or more to ground.
• There are (2) total elevation changes of 19” or more requiring steps or ladder at access
points/path of travel.
• There are a total of (15) unprotected skylights measuring 26” x 52” each. Most are
within the path of travel and/or within 6ft of HVAC equipment that needs to be
serviced.
Recommendations:
• Install ladder with lockable security gate to prevent unauthorized access to roof area.
• Replace existing ladder with new ladder that meets California Code of Regulations
Title 8 Section 3277.
• Install 560Ft of non-penetrating Roofsafe™ guardrail system around perimeter of
building to protect workers from falling off roof. See recommended configuration on
next page to eliminate need to protect 4 of the 15 skylights with screens.
• Install (11) skylight covers.
• Install (2) step up or cross over ladders for transitioning from roof to roof where
elevation change exceeds 19”.
3.A.a
Packet Pg. 40 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
27 | Page
Estimated Costs for the Above:
560Ft Non Penetrating Roofzone Guardrail System - $ 28,000.00
(11) Roofzone Skylight Covers - $ 10,120.00
(1) Fixed Roof Access Ladder - $ 1,680.00
Installation - $ 7,350.00
Shipping - $ 5,400.00
TOTAL COST for Water/Waste Water Dept. Buildings $ 52,550.00
(Sales Tax Not Included)
Roof Plan with Recommendations:
3.A.a
Packet Pg. 41 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
28 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing Roof HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access require
work within 6ft of roof
edge or other identified
hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access require
work within 15ft but not
less than 6ft of roof edge
or other identified hazard
(open hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
Plumbing, Signs & Markings, Traffic Sig, Meter Shop, Rosie's G's
3.A.a
Packet Pg. 42 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
29 | Page
Observation:
• Access to low sloped membrane roof gained from unsecured exterior fixed access
ladder at the east end of building.
• When worker exits ladder there is no parapet, guard railing or tie offs to provide safe
transition from ladder to roof or vice versa with potential fall to lower level or ground
of 4ft or more. No parapets or guarding present on Traffic Signal/Parking Meter
Building with potential for fall of 4ft or more to ground on all sides.
• Existing non-OSHA compliant ladder for transitioning from Traffic Signal/Parking
Meter Building to Signs & Marking Building is within 6ft of unprotected south roof
edge. Can not relocate due to skylights on lower roof of Signs and Marking Building.
• There are (7) total unprotected skylights on Signs and Markings Building that are
directly in the path of travel with (1) HVAC unit within 6ft of an unprotected skylight.
Parapets are 42” or greater on south roof edge.
• No existing ladder for transitioning to north lower roof of Signs and Markings Bldg
with unprotected north roof edge and (3) of the total (7) skylights.
• At west end of Signs and Marking Building there is no transition ladder to upper roof
of Plumbing Building that has (6) additional unprotected skylights with (1) HVAC
unit within 6ft of unprotected skylights.
• Parapets on Plumbing Building roof do not meet 42” height requirement.
Recommendations:
• Install approximately 410LF of non-penetrating Roofsafe™ guardrail system from
access ladder at east end of building (Rosie G’s/Traffic Signal) to west end of
building (Plumbing) to reduce /eliminate exposure to roof edges and/or unprotected
skylights. (See recommended layout on following page).
• Replace (1) existing ladder and install (3) additional cross over ladders for
transitioning from roof to roof where elevation change exceeds 19”. (3 total).
• Install self-closing safety gates at 3 ladder locations where there is a potential for fall
to lower level.
3.A.a
Packet Pg. 43 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
30 | Page
Estimated Costs for the Above:
410Ft Non-Penetrating Roofzone Guardrail System - $ 20,500.00
(3) Fixed Roof Access Ladders - $ 5,040.00
Installation - $ 6,125.00
Shipping - $ 4,600.00
TOTAL COST for
Plumbing, Signs & Markings, Traffic Sig, Meter Shop, Rosie's G's $ 36,265.00
(Sales Tax Not Included)
Roof Plan with Recommendations:
3.A.a
Packet Pg. 44 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
31 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
Warehouse (Including Mail, Copy House, Custodial & HVAC).
Paint, Carpentry, Facilities Admin
3.A.a
Packet Pg. 45 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
32 | Page
Observation:
• Access to roof gained thru a series of interior fixed access ladders leading to roof
hatch in center of the Mail/Copy House Building. Roof hatch not adequately
protected.
• Mail/Copy House roof has Bitumen roofing with (18) total unprotected skylights.
Roof is primarily flat on top (12’ wide) with medium to high slopes on both sides and
both ends of building with parapet walls less than 42” on exposed north and south
sides.
• There is no existing cross over platform or ladder for transition from Mail/Copy
House roof to Paint shop, Paint Shop to Carpentry or Carpentry to Facilities Admin
Bldg.
• There is a total of (4) unprotected skylights on Paint Shop, (2) on Carpentry and (2)
on Facilities Admin Bldg.
• North and South roof edge of Paint Shop and Carpentry Shop have potential for a fall
of 4ft or more to ground with less than 42” parapets as required.
• (1) HVAC unit on Carpentry shop within 6ft of unprotected roof edge.
• (1) HVAC unit on Facilities Admin bldg. within 6ft of unprotected skylights and (1)
HVAC on Facilities Admin with 15ft of unprotected roof edge.
Recommendations:
• Install Roof Hatch Safety System with grab bars and self-closing safety gate to
prevent worker falling into open hole and to make ascending and descending ladder
safer.
• Install approximately 676 L.F of non-penetrating Roofsafe™ guardrail system from
east end of Mail/Copy House Bldg to west end of Facilities Admin Bldg to reduce
/eliminate exposure to roof edges and/or unprotected skylights. (See recommended
layout on following page).
• Install (2) skylight screens on Facilities Admin Bldg roof that cannot be isolated by
use of guardrails due to proximity to HVAC unit.
• Install (3) crossover ladders or platforms for transitioning from roof to roof where
elevation change exceeds 19”. (3 total).
3.A.a
Packet Pg. 46 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
33 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
676Ft Non-Penetrating Roofzone Guardrail System - $ 33,800.00
(2) Skylight Covers - $ 1,840.00
(1) Self Closing Safety Gate - $ 320.00
(3) Crossover Platforms - $ 4,350.00
Installation - $ 7,350.00
Shipping - $ 7,000.00
TOTAL COST for Warehouse (Including Mail, Copy House,
Custodial, HVAC, Paint, Carpentry, Facilities Admin). $ 54,660.00
3.A.a
Packet Pg. 47 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
34 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
PW Operations, Electrical Shop, Streetlights, Streets, Streets Admin.
3.A.a
Packet Pg. 48 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
35 | Page
Observation:
• No existing permanent/fixed roof access ladder. Workers must use portable ladder
which is not permitted per California Code of Regulations Section 3270 due to
equipment installed on roof requiring servicing making it a permanent elevated work
location.
• North, east and south parapet walls on Public Works Operation Bldg. do not meet 42”
height requirement. (1) HVAC unit within 10Ft of south roof edge with low parapet.
• No ladder or crossover platform for transitioning from Operations Bldg. to Electrical
Bldg. or from Electrical to Street and Fleet Services Bldg.
• (2) HVAC units on Electrical Bldg. roof within 15ft of roof edge with parapets less
than 42”.
• (1) 95”x 65” unprotected skylight on Street and Fleet Services Bldg.
• (2) HVAC units within 15ft of south roof edge of Street & Fleet Services Bldg. with
no parapet wall.
Recommendations:
• Install new fixed access ladder that complies with California Code of Regulations
Title 8 Section 3277 with self-closing safety gate per Title 8 Section 3212.
• Install approx. 372Ft of non-penetrating Roofzone™ Guardrail system from new
access ladder location near Street Services Bldg. to enclose HVAC units on Street
Services Bldg., Electrical Dept Bldg., PW Operations Bldg.
• Install (1) skylight screen on Street Services Bldg. that cannot be isolated by use of
guardrails due to proximity to HVAC unit and remains in path of travel.
• Install (2) crossover ladders or platforms for transitioning from roof to roof where
step over or elevation change exceeds 19”. (2 total).
3.A.a
Packet Pg. 49 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
36 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
372Ft Non-Penetrating Roofzone Guardrail System - $ 18,600.00
(1) Skylight Covers - $ 920.00
(1) Self Closing Safety Gate - $ 320.00
(2) Crossover Platforms - $ 2,900.00
(1) Fixed Access Ladder - $ 1,680.00
Installation - $ 7,350.00
Shipping - $ 5,400.00
TOTAL COST for
Operations, Electrical, Streetlights, Streets, Streets Admin. $ 37,170.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 50 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
37 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
RRR – Operations Building w/Conference Room & Fleet Storage Bldg.
3.A.a
Packet Pg. 51 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
38 | Page
Observation:
• Access to roof gained from secured exterior fixed access ladder at the south west
corner of building. Ladder handrails do not extend 42” above top of parapet wall as
required by Title 8 Section 3277.
• Access ladder reaches small conference room roof with membrane type roof with 42”
or greater parapet walls on all 4 sides.
• Roof has (1) HVAC unit located within 6ft. of (1) 90”x48” unprotected skylight.
• Existing crossover ladders from conference room roof to main RRR Operations Bldg.,
does not adequately extend 42” above top of parapet walls and has corrosion on
support brackets.
• (1) 48”x48” skylight on RRR Operations Bldg., dangerously close to crossover
ladder.
• RRR Operations roof has 42” or greater parapet walls on all (4) sides with no
transition/crossover ladder to Fleet Storage Bldg that has (1) HVAC within 15ft of
south unprotected roof edge.
Recommendations:
• Modify existing roof access ladder to extend handrails 42” above parapet wall.
• Replace & relocate (1) 48” crossover ladder away from skylight. Install additional
crossover ladder between RRR Operations Bldg., and Fleet Storage Bldg.
• Install non-penetrating guardrail around skylight on RRR Conference Room Bldg.,
and skylight on Operations Bldg., roof. (40Ft total)
• Install 92 Ft of guardrail around HVAC unit on Fleet Storage Bldg., to isolate from
rest of roof and unprotected roof edges.
3.A.a
Packet Pg. 52 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
39 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
132Ft Non-Penetrating Roofzone Guardrail System - $ 7,260.00
(2) Crossover Platform Ladders - $ 2,900.00
(1) Walk Thru Ladder Modification - $ 1,680.00
Installation - $ 4,900.00
Shipping - $ 2,200.00
TOTAL COST for RRR – Operations Building/Conference Room &
Fleet Storage Bldg. $ 18,940.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 53 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
40 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
City Yards – 2500 Michigan Ave., Santa Monica
Fleet Services (Including Tire Warehouse and Welding Shop)
3.A.a
Packet Pg. 54 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
41 | Page
Observation:
• No existing permanent/fixed roof access ladder. Workers must use portable ladder
which is not permitted per California Code of Regulations Section 3270.
• Roof consists of (7) different roof areas (see pg.41) with all different types of roofing
material and ranging from flat to dome style roof with low to steep slopes.
• All roof areas #1 - #7 have various HVAC equipment, drains, lighting etc. with a total
of (53) unprotected skylights in varying sizes.
• All transitions from roof to roof exceed 19” in stepover height requiring crossover
ladders.
• Exposed roof edges on north and south side of each roof area have parapets less than
required 42” with potential for fall of greater than 4ft to lower level or ground.
Recommendations:
• Install new fixed access ladder on south side of Roof #2 or Roof #7 that meets
California Code of Regulations Title 8 Section 3277.
• Install 696Ft of non-penetrating Roofzone guardrail system to isolate unprotected
skylights from HVAC units creating a safe path of travel across all roof areas.
• Install (4) 36”x72” skylight screens on welding shop roof that can not be isolated with
use of guardrails due to proximity of ventilation fans.
• Install (6) crossover platforms for transitions from roof to roof along designated path
of travel.
3.A.a
Packet Pg. 55 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
42 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
696Ft Non-Penetrating Roofzone Guardrail System - $ 34,800.00
(6) Crossover Platform Ladders - $ 8,700.00
(4) Skylight Covers - $ 3,680.00
(1) Fixed Roof Access Ladder - $ 1,680.00
Installation - $ 12,200.00
Shipping - $ 8,800.00
TOTAL COST for Fleet (Including Tire Warehouse and
Welding Shop) $ 69,860.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 56 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
43 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
WOODLAWN MAUSOLEUM – 1847 14th Street, Santa Monica
3.A.a
Packet Pg. 57 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
44 | Page
Observation:
• Access to roof gained from 19’-6” secured exterior fixed access ladder near north
corner of building of lower roof #1 (see pg.44) with no parapet wall or existing
guardrails. Membrane type roof.
• Roof consists of (3) roof areas with different elevations with insufficient or no
transition ladders or crossover ladders for transitions of 19” or greater.
• 9’-6” access ladder from roof #1 to roof #2 in poor condition and has no guarding at
top of ladder to prevent a worker from falling 4ft or more to lower roof level.
• All (3) roof areas have potential for fall of greater than 4 feet to a lower level or
ground with no existing guardrails or parapets less than required 42”
• There is a total of (3) unprotected skylights and (8) unprotected stained-glass
windows.
• Curved surfaces on roof #1 pose fall hazard due to steep slopes and slippery surfaces
with potential for serious fall of 4ft or more to lower level.
Recommendations:
• Although ladder is less than 20Ft in height, a ladder safety system is recommended
due to high probability of serious injury from fall while ascending or descending
ladder.
• Install 680ft of non-penetrating Roofzone™ Guardrail at all exposed roof edges on
roof #1, #2, #3 where there’s a potential for a fall to a lower level or ground greater
than 4ft. Includes protection for (2) skylights on roof #1.
• Install (1) 49”x92” skylight cover/screen on roof #2.
• Install a total of 186Ft of non-slip Tuffstep™ stair system/walkway on roof #1 where
there’s a potential for a slip/trip/fall to a lower level or uneven surface greater than
4ft.
• Install self-closing safety gates at (3) fixed access ladders to protect worker falling to
a lower level or ground.
3.A.a
Packet Pg. 58 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
45 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
(680 Ft) Non-Penetrating Roofzone Guardrail System - $ 34,000.00
(6) Crossover Platform Step Platforms - $ 8,700.00
(3) Fixed Roof Access Ladder - $ 5,680.00
(3) Self Closing Safety Gates - $ 960.00
(1) Skylight Cover - $ 920.00
186Ft Tuff Glide Aluminum Frame Walkway w/handrails - $ 34,790.00
Installation - $ 20,650.00
Shipping - $ 8,800.00
TOTAL COST for Woodlawn Mausoleum $105,700.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 59 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
46 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
WOODLAWN MORTUARY – 1847 14th Street, Santa Monica
3.A.a
Packet Pg. 60 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
47 | Page
Observation:
• No existing permanent/fixed roof access ladder. Workers must use portable ladder
which is not permitted per California Code of Regulations Section 3270.
• Roof consists of (2) different flat roof areas (see pg.47) with membrane roof
• Lower roof #1 has no parapet wall and upper roof #2 has parapet wall less than
required 42” with potential for fall off either roof greater than 4ft to lower level or
ground.
• No permanent fixed ladder for transition from lower roof #1 to upper roof #2.
• Trees in NW corner of lower roof #1 make cleaning at or near roof edge necessary.
• (2) HVAC units protected on lower roof #1 are adequately guarded with mechanical
screen with (1) upblast roof ventilator installed on west side of lower roof #1 within
6ft of unprotected roof edge.
• Roof #2 has communications equipment and/or security camera installed within 6ft of
unprotected north roof edge and what appears to be a skylight or other open hole in
middle of upper roof..
• Trees in SE corner of upper roof #2 make cleaning at or near roof edge necessary.
Recommendations:
• Install (1) new fixed access ladders that comply with California Code of Regulations
Title 8 Section 3277 with self-closing safety gate per Title 8 Section 3212 for access
to lower roof from ground.
• Install (1) new fixed access ladders that comply with California Code of Regulations
Title 8 Section 3277 with self-closing safety gate per Title 8 Section 3212 for access
to upper roof #2 from lower roof #1.
• Install approx. 334Ft of non-penetrating Roofzone™ Guardrail system at all exposed
roof edges on roof #1 and entire perimeter of upper roof #2.
• Install (1) skylight cover/screen or guardrail around open hole/skylight on upper roof
#2
3.A.a
Packet Pg. 61 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
48 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
(334 Ft) Non-Penetrating Roofzone Guardrail System - $ 16,700.00
(2) Fixed Roof Access Ladder - $ 3,360.00
(1) Skylight Cover - $ 920.00
Installation - $ 7,350.00
Shipping - $ 3,800.00
TOTAL COST for Woodlawn Mortuary $ 32,130.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 62 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
49 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
PUBLIC SAFETY FACILITY – 1847 14th Street, Santa Monica
3.A.a
Packet Pg. 63 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
50 | Page
Observation:
• Access to lower main roof #1 gained from secured walk out door on south side of
building.
• Walkway/path of travel near access door is within 6ft of roof edge with vent stack that
creates a tripping hazard.
• Roof consists of (3) main roof areas (see pg.50) with varying elevations. All areas
have flat membrane roof with exception of upper roof #3 that has low slope
membrane roof and large glass atrium.
• Workers must climb on equipment or use portable ladder to transition from lower
main roof to upper roof area #2 which also provides access to upper roof #3 with
atrium windows that require cleaning.
• Roof #2 has no guard railing or parapet wall with potential for a fall of 4ft or more to
lower level of roof #1.
• Transition from roof #2 to roof #3 exceeds 19” and puts worker within 6ft of atrium
windows.
• Low sloped roof #3 has no guarding for cleaning of atrium glass roof.
Recommendations:
• Install 20Ft of non-penetrating Roofzone™ guardrail system at roof access door on
south side of roof #1.
• Install (2) fixed access ladders that comply with Section 3277 for transition to roof#2
from main roof #1
• Install 112Ft of non-penetrating Roofzone™ guardrail system at unprotected edges of
roof #2 where there is a potential for fall of 4ft or more to lower level or ground.
• Install self-closing safety gates at both access ladders to protect worker falling to a
lower level.
• Install 60Ft Roofsafe™ Fall Protection Rail system for fall restraint/fall arrest for
workers to tie off too while cleaning atrium glass roof.
• Install crossover ladder from roof #2 to roof #3 that provides safe access for workers
to tie off too above recommended Roofsafe™ Fall Protection System.
3.A.a
Packet Pg. 64 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
51 | Page
Roof Plan with Recommendations:
Estimated Costs for the Above:
(132 Ft) Non-Penetrating Roofzone Guardrail System - $ 7,260.00
(2) Fixed Roof Access Ladder - $ 3,360.00
(1) Crossover Platform with handrails - $ 1,450.00
(60 Ft) Roofsafe Rigid Rail for Fall Restraint/Arrest - $ 11,025.00
Engineering - $ 4,200.00
Installation - $ 7,350.00
Shipping - $ 3,800.00
TOTAL COST for Public Safety Facility $ 38,445.00
3.A.a
Packet Pg. 65 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
52 | Page
Type of Roof Flat Low Slope High Slope
Method of Access Stairs Exterior Fixed Ladder(s) Interior Fixed Ladder (Roof Hatch)
Ship’s Ladder Portable Ladder
Are ladders, stairs in good working order and in compliance with California Code of
Regulations? Yes No
Note: Per Title 8 Section 3270 portable ladders are not acceptable for use.
Roofing Material Membrane (TPO, PVC) Bitumen Tar & Gravel
Shingles Clay or Concrete Tile Metal (corrugated, standing seam)
Reason for Accessing
Roof
HVAC Units Lighting Security Cameras Plumbing
Electrical Solar Panels Drains/Scuppers Seasonal Maintenance
Repairs Other__________________________________
Identified Hazards No parapet wall or guard railing Unprotected Roof Hatch
Parapet wall or guard railing less than 42” Unprotected Skylights
Changes in height (roof to roof) greater than 4ft Tripping Hazards
Slippery Surfaces Transitions or step overs greater than 19”
Path of travel less than 15Ft from unprotected roof edge
Do any of the above
reasons for access
require work within 6ft
of roof edge or other
identified hazard?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209, shall be required at locations where there is a
routine need for any employee to approach within 6 feet of the edge of the roof.
Do any of the above
reasons for access
require work within 15ft
but not less than 6ft of
roof edge or other
identified hazard (open
hole etc.)?
Yes No
If yes, is access to these areas required more than 4X per year Yes No
If answer to both is yes, per California Code of Regulations Title 8, Section 3212,
guardrails as specified in section 3209 shall be required at locations where there is a
routine need for any employee to approach within 15 feet of the edge of the roof.
ARCADIA PLANT – 1228 South Bundy Drive, Santa Monica
Lab/Maintenance Building & Control Room Building
3.A.a
Packet Pg. 66 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
53 | Page
Observation:
Lab/Maintenance Building
• Access to roof gained from secured exterior fixed access ladder at the south west
corner of lab building that does not meet California Code of Regulations Title 8
Section 3277 due to no crossover section at top of ladder.
• Access ladder reaches lab roof with membrane roofing with 42” parapet walls.
• (1) HVAC unit is installed in center of roof within 6ft of (4) unprotected skylights.
• Transition from lab roof to maintenance building roof exceeds 19” step over height.
• Maintenance Building roof has parapet walls less than 42” with (1) HVAC unit
installed within 6ft of unprotected roof edge and (1) HVAC unit installed within 6ft of
unprotected skylight. There are (6) unprotected skylights in total.
Control Room Building
• No existing fixed access ladder. Workers must use portable ladder to access roof for
maintenance of HVAC units.
• Roof is flat with membrane roofing with all roof edges unprotected by guardrails or
42” parapet walls.
• (1) HVAC unit located within 6ft of unprotected roof edge and (2) HVAC units
located within 15ft of unprotected roof edge
Recommendations:
• Install 364Ft of non-penetrating Roofzone™ Guardrail system around perimeter of
maintenance building roof and control room roof.
• Install (10) skylight covers/screens on lab/maintenance building roof.
• Install (1) new fixed access ladder with crossover to replace existing non-compliant
ladder currently installed on lab/maintenance building.
• Install crossover ladder for transition from lab building to maintenance building.
• Install (1) new fixed access ladder with self-closing safety gate on Control Building.
3.A.a
Packet Pg. 67 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
54 | Page
Estimated Costs for the Above:
(364 Ft) Non-Penetrating Roofzone Guardrail System - $ 18,200.00
(2) Fixed Roof Access Ladders - $ 3,360.00
(1) Crossover Platform/Ladder with handrails - $ 1,450.00
(10) Skylight Screens - $ 7,240.00
Installation - $ 7,350.00
Shipping - $ 3,800.00
TOTAL COST for Public Safety Facility $ 41,400.00
(Sales Tax Not Included)
Roof Plan with Recommendations:
3.A.a
Packet Pg. 68 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
55 | Page
ARCADIA PLANT FILTRATION TANKS – 1228 South Bundy Drive, Santa
Monica
Observation:
• There are (6) tanks/vessels, 40Ft in length with overall height of approx. 16ft. with
valves located on top.
• Workers must routinely access the top of the tanks to adjust valves and check gauges
using portable ladder.
• Once workers are on top of tanks, they are exposed to a fall of 4ft or more with
likelihood to cause serious injury and/or fatality.
Recommendations:
• Install 36Ft Tuffstep walkway with guardrails along top of each tank that provides
access to each of the valves.
• Walkway to be made accessible from ground by means of fixed ladder that meets
California Code of Regulations Title 8 Section 3277.
• Guardrail and access ladder shall be made removable in the event that any tank needs
to be removed from site for major repair or servicing.
3.A.a
Packet Pg. 69 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
56 | Page
Tank Access Plan with Recommendations:
Estimated Costs for the Above:
(6) 36Ft Tuffstep Removable Walkway w/guardrail & supports - $ 116,450.00
(6) Fixed Access Ladders - $ 8,700.00
Installation - $ 36,750.00
Engineering - $ 8,500.00
Shipping - $ 9,600.00
TOTAL COST for Public Safety Facility $ 180,000.00
(Sales Tax Not Included)
3.A.a
Packet Pg. 70 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
57 | Page
Pacific Rim owes it to our customers to recommend isolating areas where work is performed at
all elevated locations preventing unauthorized access to these areas.
Pacific Rim recommends that all employees required to access roofs are familiar with roof
conditions and how to recognize hazards and be trained in the proper use of fall protection when
working outside of areas protected by guardrails or parapets with a minimum height of 42 inches.
Pacific Rim is pleased to have provided the City of Santa Monica with the above
recommendations and looks forward to discussing the implementation of their fall protection
needs at the above locations.
Yours Truly,
Neil Smidstrup President Pacific Rim Fall Protection, Inc
3.A.a
Packet Pg. 71 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
58 | Page
Appendix A
3.A.a
Packet Pg. 72 Attachment: Roof Assessment Phase 1 (4344 : Contract Award Fall Protection)
The Guaranty Building, 140 Pearl Street, Suite 100 | Buffalo, New York 14202-4040 | 716.856.4000 | HodgsonRuss.com
Albany Buffalo New Jersey New York Palm Beach Rochester Saratoga Springs Toronto
Ryan K. Cummings
Partner
Direct Dial: 716.848.1665
Direct Facsimile: 716.819.4706
rcumming@hodgsonruss.com
February 16, 2021
Via E-Mail and Fedex
City of Santa Monica Public Works Department
1685 Main Street, Mail Stop 15
Santa Monica, CA 90401
Attn: William Clerk
Christopher Dishlip, P.E.
Dear Mr. Clerk:
Re: Project No. SP2643—Bid Award Protest
We represent Tractel Ltd., the lowest bidder for Project No. SP2643. Despite
being the lowest bidder, by over 20% compared to the next lowest bidder, the contract was not
awarded to Tractel. The City’s notification letter does not state why Tractel’s bid was not
accepted, so Tractel is left to guess at the City’s justification for the decision.1 Nonetheless, the
City’s decision to award the bid to a substantially more expensive contractor is a violation of the
City’s Municipal Code and California law. Tractel is not only the lowest bidder, but also the
lowest responsive and responsible bidder. Tractel requests that the bid either be awarded to it, or
all bids be rejected and the project re-bid.
Pursuant to California Code § 22038(b), “If a contract is awarded, it shall be
awarded to the lowest responsible bidder. If two or more bids are the same and the lowest, the
public agency may accept the one it chooses.” Similarly, under the City’s Best Bidder
requirements, Tractel is the most qualified bidder:
2.24.180 Best bidder.
In determining the best bidder, the City shall consider all of the
following criteria that are relevant to the solicitation:
(a) Price;
(b) The quality of the material or services offered;
1 The City’s bid rejection letter was dated and received on February 9, 2021.
3.A.b
Packet Pg. 73 Attachment: Tractel Bid Protest Letter (4344 : Contract Award Fall Protection)
February 16, 2021
Page 2
(c) The ability, capacity and skill of the bidder to perform or provide
the materials or services;
(d) The capacity of the bidder to perform the contract or provide the
service promptly, within the time specified, and without delay or
interference;
(e) The sufficiency of the bidder’s financial resources;
(f) The character, integrity, reputation, judgment, training,
experience and efficiency of the bidder;
(g) The ability of the bidder to provide such future maintenance or
service as may be needed;
(h) Any other factor that will further the intent set forth in Section
608 of the City Charter.
The City shall have absolute discretion in determining the
applicability and weight of the criteria listed above. The City is not
required to select the bid with the lowest price.
Tractel was the most qualified bidder under each of these requirements.2
Tractel’s Bid Was Responsive
There can be no doubt that Tractel’s bid was responsive. Tractel followed the bid
instructions, submitted each of the required documents, and promised to perform each of the
requirements called for in the bid requirements. Great West Contractors, Inc. v. Irvine Unif. Sch.
Dist., 187 Cal.App.4th 1425, 1453-54 (2010). And to the extent there were any deviations from
the bid requirements, they were minor and could have, and should have, been waived to save the
taxpayers of Santa Monica hundreds of thousands of dollars. Indeed, after Tractel’s submission,
there was an iterative process between representatives of the City and Tractel, including a
January 28 Teams Meeting—at no point did the City indicate that Tractel’s bid was non-
responsive.
While the City did not state that Tractel’s bid was non-responsive, it has been
implied that an A/B license was required to perform the subject work and Tractel had a C
2 Tractel’s bid submission is incorporated by reference as if its contents were repeated herein.
3.A.b
Packet Pg. 74 Attachment: Tractel Bid Protest Letter (4344 : Contract Award Fall Protection)
February 16, 2021
Page 3
license. The work required under the bid specifications only required a C (Specialty
Contractor’s) license. Each of the license requirements are set forth below.
A License
California Business and Professional Code § 7056. A general
engineering contractor is a contractor whose principal contracting
business is in connection with fixed works requiring specialized
engineering knowledge and skill, including the following divisions
or subjects: irrigation, drainage, water power, water supply, flood
control, inland waterways, harbors, docks and wharves, shipyards
and ports, dams and hydroelectric projects, levees, river control and
reclamation works, railroads, highways, streets and roads, tunnels,
airports and airways, sewers and sewage disposal plants and
systems, waste reduction plants, bridges, overpasses, underpasses
and other similar works, pipelines and other systems for the
transmission of petroleum and other liquid or gaseous substances,
parks, playgrounds and other recreational works, refineries,
chemical plants and similar industrial plants requiring specialized
engineering knowledge and skill, powerhouses, power plants and
other utility plants and installations, mines and metallurgical plants,
land leveling and earthmoving projects, excavating, grading,
trenching, paving and surfacing work and cement and concrete
works in connection with the above mentioned fixed works.
B License
California Business and Professional Code § 7057(a). Except as
provided in this section, a general building contractor is a contractor
whose principal contracting business is in connection with any
structure built, being built, or to be built, for the support, shelter, and
enclosure of persons, animals, chattels, or movable property of any
kind, requiring in its construction the use of at least two unrelated
building trades or crafts, or to do or superintend the whole or any
part thereof. This does not include anyone who merely furnishes
materials or supplies under Section 7045 without fabricating them
into, or consuming them in the performance of the work of the
general building contractor.
(b) A general building contractor may take a prime contract or a
subcontract for a framing or carpentry project. However, a general
3.A.b
Packet Pg. 75 Attachment: Tractel Bid Protest Letter (4344 : Contract Award Fall Protection)
February 16, 2021
Page 4
building contractor shall not take a prime contract for any project
involving trades other than framing or carpentry unless the prime
contract requires at least two unrelated building trades or crafts other
than framing or carpentry, or unless the general building contractor
holds the appropriate license classification or subcontracts with an
appropriately licensed specialty contractor to perform the work. A
general building contractor shall not take a subcontract involving
trades other than framing or carpentry, unless the subcontract
requires at least two unrelated trades or crafts other than framing or
carpentry, or unless the general building contractor holds the
appropriate license classification. The general building contractor
may not count framing or carpentry in calculating the two unrelated
trades necessary in order for the general building contractor to be
able to take a prime contract or subcontract for a project involving
other trades.
(c) No general building contractor shall contract for any project that
includes the "C-16" Fire Protection classification as provided for in
Section 7026.12 or the "C-57" Well Drilling classification as
provided for in Section 13750.5 of the Water Code, unless the
general building contractor holds the specialty license, or
subcontracts with the appropriately licensed specialty contractor.
Class C – Specialty Contractors
Class C – Specialty Contractors, like a Class A – General Engineering Contractor,
may only enter into direct contracts and subcontracts for projects requiring the special skills of
its license, but unlike a Class A contractor, a Class C contractor may self-perform work that falls
within its license classification or that is incidental and supplemental to the performance of the
work for which it is licensed.
This project only required a C license, which Tractel had and has. General
engineering and building contractors usually oversee projects and coordinate the specific
licensed subcontractors for a job. Specialty or subcontractors usually are hired to perform a
single job. For example, if you need only roofing or plumbing work, you may want to hire a
contractor licensed in that particular specialty.
Under California Business and Professional Code §7059, “Nothing contained in
this section shall prohibit a specialty contractor from taking and executing a contract involving
the use of two or more crafts or trades, if the performance of the work in the crafts or trades,
other than in which he or she is licensed, is incidental and supplemental to the performance of
the work in the craft for which the specialty contractor is licensed.” Tractel’s proposed work on
this project satisfies § 7059—it will self-perform the vast majority of the work in its bid and the
3.A.b
Packet Pg. 76 Attachment: Tractel Bid Protest Letter (4344 : Contract Award Fall Protection)
February 16, 2021
Page 5
other trades would provide support to Tractel for the project that was incidental or supplemental
to its work.
Tractel is the Lowest Responsible Bidder
Responsibility refers to the bidder’s qualifications. Public Contract Code § 1103
defines “responsible bidder” to mean “a bidder who has demonstrated the attributes of
trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the
public works contract.” Thus, determinations of responsibility are based on the “personal quality
of the bidder. Great West, 187 Cal.App.4th at 1451. If Tractel’s bid was rejected based on
responsibility, the City was obligated to so state and to allow Tractel an opportunity to present
evidence on its responsibility. Boydston v. Napa Sanitation Dist., 222 Cal.App.3d 1362, 1369
(1990) (holding that a public agency must afford a bidder the opportunity to rebut and present
evidence before it can be disqualified as not responsible). Tractel has not been provided with
any indication that it was deemed non-responsible, nor could it be. It has successfully performed
work on numerous, high-profile, fall-protection projects in California.
In conclusion, the City improperly awarded the bid to a contractor who, based on
the publicly available information, will cost the taxpayers of Santa Monica more than $300,000
to perform the same work Tractel agreed to perform. Tractel respectfully requests that the bid
either be awarded to Tractel or, in the alternative, that all bids be rejected and the project re-bid.
Very truly yours,
Ryan K. Cummings
RKC:slh
cc: George Cardona, Esq.
Anthony Jin
(by via email)
000161.00769 Litigation 15768330v1
3.A.b
Packet Pg. 77 Attachment: Tractel Bid Protest Letter (4344 : Contract Award Fall Protection)
Page 1 of 3
1685 Main Street, # 18, Santa Monica, CA 90401 • (310) 458-8221 • Public.Works@SMGOV.NET
santamonica.gov • @cityofsantamonica • @santamonicacity
Public Works Department
February 24, 2021
Ryan K Cummings, Partner
Hodson Russ LLP
140 Pearl Street, Suite 100
Buffalo, NY 14202
Subject: Final Determination for Fall Protection Project (SP2643)
Dear Mr. Cummings,
The City of Santa Monica - Public Work’s Department acknowledges receiving
Hodson Russ LLP’s protest letter, dated February 16, 2021, on behalf of Tractel Ltd,
for SP2643 for the Fall Protection Project, copy attached.
The asserted bases of the protest are:
1. The City’s notification letter [Notice of Decision - Regret Letter] does not state
why Tractel’s bid was not accepted, Tractel is left to guess at the City’s
justification for the decision.
2. The City’s decision to award the bid to another contractor is a violation of the
City’s Municipal Code and California law.
3. It has been implied that A/B [contractor] license was required to perform the
subject work and Tractel has a C license. The work required under bid
specifications only required a C (Specialty Contractor’s) license.
The City’s notification letter, in this case the Notice of Decision – Regret Letter, is a
standard letter meant to inform non-selected bidders about the City’s
determination on a specific project. This letter is not meant to explain any criteria
and/or data used to reach the determination.
The City and City staff does an extensive review of all bids and bid documents to
ensure that the bid selection process follows all applicable laws and codes. In your
letter you quote California Code § 22038(b) for the proposition that the bid must
be awarded to the lowest responsible bidder. We presume that you meant to
quote California Public Contract Code § 22038(b).
3.A.c
Packet Pg. 78 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
Pursuant to California Public Contract Code section 1100.7, the California Public
Contract Code does not apply to charter cities such as the City of Santa Monica,
where the City’s code conflicts with the relevant provision of the California Public
Contract Code. The City has not adopted the lowest responsible bidder
requirement in Public Contract Code § 22038(b) and has, instead, adopted best
bidder criteria, which you have correctly cited as SMMC § 2.24.180, and which does
not require the City to accept the lowest responsible bid, as asserted in your protest
letter. Instead, price is one of several relevant criteria that must be considered,
including, “the quality of the materials or services offered”. SMMC § 2.24.180(b).
The City conducted interviews with all bidders (3 bidders) on January 26th to the
28th of 2021. Tractel’s interview was held on January 28, 2021. During the bidder’s
interviews, all bidders presented their proposals for materials and services offered.
The two higher bidders proposed equivalent materials and services while Tractel
proposed different materials and services. The other two bidders proposed non-
penetrating fall protection system manufactured by Kee Safety, Inc. Tractel
proposed non-penetrating fall protection system manufactured by Blue Water by
Tractel. Both systems vary on equipment design and solutions. Kee Safety, Inc.
equipment utilizes outriggers, weights and the geometry of the installation to
provide non-penetrating railing. Blue Water system relies on 96-pounds cast iron
bases and the geometry of the installation to provide non-penetrating railing. The
City considers Kee Safety, Inc. non-penetrating fall protection system to be the
most adequate fall protection system for our current site conditions and staff
safety needs. As part of its evaluation, the City determined because of the
difference in materials and services, the bid prices did not reflect an “apples to
apples” comparison of materials and services amongst the three bid proposals.
The classification of Tractel’s contractor’s license, which was not responsive to the
bid and which is discussed further in the next paragraph, also differed from the
other two bidders, who both have the correct license classification expressly
required by the City’s bid solicitation.
In your Protest Letter you wrote that it was implied that a Contractor License A
and/or B was required. The City clearly noted on its Notice Invite Bids, posted in
PlanetBids (City’s project bidding website) on November 24, 2020, that contractor
is “REQUIRED” to have an A or B License at the time of bid submission, copy
attached. In your protest letter you mention Great West Contractors, Inc. v. Irvine
Unif. Sch. Dist., 187 Cal.App.4th 1425, 1453-54 (2010), regarding deviations from the
bid requirements. This case is inapposite because it is based upon the premise that
the award must be to the lowest responsible bidder.
Furthermore, Tractel had ample opportunity to clarify the acceptability of its
license status during the pre-bid period. On December 15, 2020, the City posted
Addendum #1 extending the bid procurement period and RFI period to January 14,
Page 2 of 3
3.A.c
Packet Pg. 79 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
Page 3 of 3
2021. In that period, bidders had a fair amount of time to request clarifications and
considerations regarding contractor license. The City could have adjusted the bid
requirements during the bidding period through a proper Addendum. During that
period, no bidder brought to the City’s attention that other license(s) could also
satisfy the legal requirements to perform the requested scope of work. To make
changes or adjustments, to the bid requirements after the bid period has been
closed and all bids have been received and open, could be interpreted by other
bidders as bid rigging.
The City’s decision regarding selected bidder was based on the Bid Documents
posted on PlanetBids on November 24, 2020 and subsequential addendums; bids
received on January 14, 2021; and interviews held on late January 2021. Therefore,
there is no legal basis for Tractel’s request that the bid either be awarded to it, or all
bids be rejected and the project re-bid as stated in the bid protest letter.
The City appreciates your continued interest in bidding on City projects.
Sincerely,
Rick Valte
Acting Public Works Director
3.A.c
Packet Pg. 80 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
The Guaranty Building, 140 Pearl Street, Suite 100 | Buffalo, New York 14202-4040 | 716.856.4000 | HodgsonRuss.com
Albany Buffalo New Jersey New York Palm Beach Rochester Saratoga Springs Toronto
Ryan K. Cummings
Partner
Direct Dial: 716.848.1665
Direct Facsimile: 716.819.4706
rcumming@hodgsonruss.com
February 16, 2021
Via E-Mail and Fedex
City of Santa Monica Public Works Department
1685 Main Street, Mail Stop 15
Santa Monica, CA 90401
Attn: William Clerk
Christopher Dishlip, P.E.
Dear Mr. Clerk:
Re: Project No. SP2643—Bid Award Protest
We represent Tractel Ltd., the lowest bidder for Project No. SP2643. Despite
being the lowest bidder, by over 20% compared to the next lowest bidder, the contract was not
awarded to Tractel. The City’s notification letter does not state why Tractel’s bid was not
accepted, so Tractel is left to guess at the City’s justification for the decision.1 Nonetheless, the
City’s decision to award the bid to a substantially more expensive contractor is a violation of the
City’s Municipal Code and California law. Tractel is not only the lowest bidder, but also the
lowest responsive and responsible bidder. Tractel requests that the bid either be awarded to it, or
all bids be rejected and the project re-bid.
Pursuant to California Code § 22038(b), “If a contract is awarded, it shall be
awarded to the lowest responsible bidder. If two or more bids are the same and the lowest, the
public agency may accept the one it chooses.” Similarly, under the City’s Best Bidder
requirements, Tractel is the most qualified bidder:
2.24.180 Best bidder.
In determining the best bidder, the City shall consider all of the
following criteria that are relevant to the solicitation:
(a) Price;
(b) The quality of the material or services offered;
1 The City’s bid rejection letter was dated and received on February 9, 2021.
Attachment "A"
3.A.c
Packet Pg. 81 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
February 16, 2021
Page 2
(c) The ability, capacity and skill of the bidder to perform or provide
the materials or services;
(d) The capacity of the bidder to perform the contract or provide the
service promptly, within the time specified, and without delay or
interference;
(e) The sufficiency of the bidder’s financial resources;
(f) The character, integrity, reputation, judgment, training,
experience and efficiency of the bidder;
(g) The ability of the bidder to provide such future maintenance or
service as may be needed;
(h) Any other factor that will further the intent set forth in Section
608 of the City Charter.
The City shall have absolute discretion in determining the
applicability and weight of the criteria listed above. The City is not
required to select the bid with the lowest price.
Tractel was the most qualified bidder under each of these requirements.2
Tractel’s Bid Was Responsive
There can be no doubt that Tractel’s bid was responsive. Tractel followed the bid
instructions, submitted each of the required documents, and promised to perform each of the
requirements called for in the bid requirements. Great West Contractors, Inc. v. Irvine Unif. Sch.
Dist., 187 Cal.App.4th 1425, 1453-54 (2010). And to the extent there were any deviations from
the bid requirements, they were minor and could have, and should have, been waived to save the
taxpayers of Santa Monica hundreds of thousands of dollars. Indeed, after Tractel’s submission,
there was an iterative process between representatives of the City and Tractel, including a
January 28 Teams Meeting—at no point did the City indicate that Tractel’s bid was non-
responsive.
While the City did not state that Tractel’s bid was non-responsive, it has been
implied that an A/B license was required to perform the subject work and Tractel had a C
2 Tractel’s bid submission is incorporated by reference as if its contents were repeated herein.
3.A.c
Packet Pg. 82 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
February 16, 2021
Page 3
license. The work required under the bid specifications only required a C (Specialty
Contractor’s) license. Each of the license requirements are set forth below.
A License
California Business and Professional Code § 7056. A general
engineering contractor is a contractor whose principal contracting
business is in connection with fixed works requiring specialized
engineering knowledge and skill, including the following divisions
or subjects: irrigation, drainage, water power, water supply, flood
control, inland waterways, harbors, docks and wharves, shipyards
and ports, dams and hydroelectric projects, levees, river control and
reclamation works, railroads, highways, streets and roads, tunnels,
airports and airways, sewers and sewage disposal plants and
systems, waste reduction plants, bridges, overpasses, underpasses
and other similar works, pipelines and other systems for the
transmission of petroleum and other liquid or gaseous substances,
parks, playgrounds and other recreational works, refineries,
chemical plants and similar industrial plants requiring specialized
engineering knowledge and skill, powerhouses, power plants and
other utility plants and installations, mines and metallurgical plants,
land leveling and earthmoving projects, excavating, grading,
trenching, paving and surfacing work and cement and concrete
works in connection with the above mentioned fixed works.
B License
California Business and Professional Code § 7057(a). Except as
provided in this section, a general building contractor is a contractor
whose principal contracting business is in connection with any
structure built, being built, or to be built, for the support, shelter, and
enclosure of persons, animals, chattels, or movable property of any
kind, requiring in its construction the use of at least two unrelated
building trades or crafts, or to do or superintend the whole or any
part thereof. This does not include anyone who merely furnishes
materials or supplies under Section 7045 without fabricating them
into, or consuming them in the performance of the work of the
general building contractor.
(b) A general building contractor may take a prime contract or a
subcontract for a framing or carpentry project. However, a general
3.A.c
Packet Pg. 83 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
February 16, 2021
Page 4
building contractor shall not take a prime contract for any project
involving trades other than framing or carpentry unless the prime
contract requires at least two unrelated building trades or crafts other
than framing or carpentry, or unless the general building contractor
holds the appropriate license classification or subcontracts with an
appropriately licensed specialty contractor to perform the work. A
general building contractor shall not take a subcontract involving
trades other than framing or carpentry, unless the subcontract
requires at least two unrelated trades or crafts other than framing or
carpentry, or unless the general building contractor holds the
appropriate license classification. The general building contractor
may not count framing or carpentry in calculating the two unrelated
trades necessary in order for the general building contractor to be
able to take a prime contract or subcontract for a project involving
other trades.
(c) No general building contractor shall contract for any project that
includes the "C-16" Fire Protection classification as provided for in
Section 7026.12 or the "C-57" Well Drilling classification as
provided for in Section 13750.5 of the Water Code, unless the
general building contractor holds the specialty license, or
subcontracts with the appropriately licensed specialty contractor.
Class C – Specialty Contractors
Class C – Specialty Contractors, like a Class A – General Engineering Contractor,
may only enter into direct contracts and subcontracts for projects requiring the special skills of
its license, but unlike a Class A contractor, a Class C contractor may self-perform work that falls
within its license classification or that is incidental and supplemental to the performance of the
work for which it is licensed.
This project only required a C license, which Tractel had and has. General
engineering and building contractors usually oversee projects and coordinate the specific
licensed subcontractors for a job. Specialty or subcontractors usually are hired to perform a
single job. For example, if you need only roofing or plumbing work, you may want to hire a
contractor licensed in that particular specialty.
Under California Business and Professional Code §7059, “Nothing contained in
this section shall prohibit a specialty contractor from taking and executing a contract involving
the use of two or more crafts or trades, if the performance of the work in the crafts or trades,
other than in which he or she is licensed, is incidental and supplemental to the performance of
the work in the craft for which the specialty contractor is licensed.” Tractel’s proposed work on
this project satisfies § 7059—it will self-perform the vast majority of the work in its bid and the
3.A.c
Packet Pg. 84 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
February 16, 2021
Page 5
other trades would provide support to Tractel for the project that was incidental or supplemental
to its work.
Tractel is the Lowest Responsible Bidder
Responsibility refers to the bidder’s qualifications. Public Contract Code § 1103
defines “responsible bidder” to mean “a bidder who has demonstrated the attributes of
trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the
public works contract.” Thus, determinations of responsibility are based on the “personal quality
of the bidder. Great West, 187 Cal.App.4th at 1451. If Tractel’s bid was rejected based on
responsibility, the City was obligated to so state and to allow Tractel an opportunity to present
evidence on its responsibility. Boydston v. Napa Sanitation Dist., 222 Cal.App.3d 1362, 1369
(1990) (holding that a public agency must afford a bidder the opportunity to rebut and present
evidence before it can be disqualified as not responsible). Tractel has not been provided with
any indication that it was deemed non-responsible, nor could it be. It has successfully performed
work on numerous, high-profile, fall-protection projects in California.
In conclusion, the City improperly awarded the bid to a contractor who, based on
the publicly available information, will cost the taxpayers of Santa Monica more than $300,000
to perform the same work Tractel agreed to perform. Tractel respectfully requests that the bid
either be awarded to Tractel or, in the alternative, that all bids be rejected and the project re-bid.
Very truly yours,
Ryan K. Cummings
RKC:slh
cc: George Cardona, Esq.
Anthony Jin
(by via email)
000161.00769 Litigation 15768330v1
3.A.c
Packet Pg. 85 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
Public Works Department
Architecture Services Division
1685 Main Street, Mail Stop 15
Santa Monica, California 90401
(310) 458-2205
architecture@smgov.net
February 9, 2021
Tractel
Attn: Graham Jansen
1615 Warden Avenue
Scarborough M1R 2T3
Canada
SUBJECT: Notice of Decision - Fall Protection Project (SP2643)
Dear Graham Jansen:
Thank you for responding to our Request for Bids for the Fall Protection. The City appreciates the
time and effort taken in connection with your bid.
The City received a number of submissions for the Fall Protection project, and City staff has
concluded the final ranking of bids. We regret to inform you that your company was not ranked
as the best bidder. The Council Meeting to recommend the selection of the vendor is currently
scheduled for April 13, 2021.
We appreciate your giving us the opportunity to consider your firm for this project. We sincerely
hope that you will consider submitting for future projects, and strongly encourage you to check on
Planet Bids for potential projects.
Should you have any questions, please do not hesitate to contact the Project Manager, Fall
Protection, at (310) 458-2201 ext. 5288.
Sincerely,
Christopher Dishlip
Capital Program Manager
CC: William Clerk, Project Manager
SP2643
Attachment "B"3.A.c
Packet Pg. 86 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
Public Works | Notice Inviting Bids – Over Threshold | January 2020
CITY OF SANTA MONICA
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of Santa Monica invites Contractors to complete and submit
electronic bids for the:
Fall Protection
SP2643
Bids will only be accepted through the CITY’S ONLINE VENDOR PORTAL, PlanetBids or
http://vendors.planetbids.com/SantaMonica. They must be received by the specified date and time.
Late bids will not be accepted. Please allow sufficient time for uploading of documents. The bid
opening will be electronic, all submitted bids will be viewable by the public via Planet Bids
immediately after bid close time.
PRE-BID JOB WALK:
REFER TO VIDEOS OF BUILDINGS EXISTING CONDITION ON RFB FILES IN LIEU OF JOB
WALK.
PROJECT ESTIMATE: $1,000,000
CONTRACT DAYS: 210 Calendar Days
LIQUIDATED DAMAGES: $2,700 Per Calendar Day
Bidding Documents may be obtained by logging onto the City’s bidding website at:
http://www.smgov.net/planetbids/. The Contractor is required to have an A or B License license at the
time of bid submission. Contractors wishing to be considered must submit Bids containing all
information required pursuant to the City’s Request for Bids.
Pursuant to Public Contracts Code Section 22300, the Contractor shall be permitted to substitute
securities for any monies withheld by the City to ensure performance under this Contract.
Dated:^^
APPROVED AS TO FORM: CITY OF SANTA MONICA
______________________________ By:________________________
Lane Dilg Rick Cole
TO BE PUBLISHED: _______________________
DocuSign Envelope ID: 4796F220-B344-4DBF-8C16-1BCD1368C194
Interim City Attorney
George Cardona
Interim City Manager
11/19/2020
Lane Dilg
Attachment "C"3.A.c
Packet Pg. 87 Attachment: Bid Protest Determination (4344 : Contract Award Fall Protection)
3.A.d
Packet Pg. 88 Attachment: Safeguard-OaksForm (4344 : Contract Award Fall Protection)