SR-03-27-1979-6HSanta Monica, California, March 15, 1979
TO: Mayor and City Council
FROM: City Staff P MAR 2 7 1979
SUBJECT: Authorization to Contract for Conceptual Planning and
Grant Application Assistance for Remodeling and Expand-
ing the Transportation Department Facility
Introduction
This report recommends the selection of a consulting firm to assist the Trans-
portation Department in developing conceptual plans for the remodeling and
expansion of its facility, and in preparing an application for federal trans-
portation funding assistance to implement the project.
Background
On January 24, 1978, the City Council authorized the City Manager to enter into
negotiations for the purchase of 2.1 acres of property adjacent to the Trans-
portation Department grounds to enable the Department to remodel and expand its
present facility. At the same meeting, the City Council set a date for a public
hearing regarding a Resolution of Necessity and after the hearing, held on February
28, 1978, the Council adopted the Resolution. The City took possession of the
land in September 1978.
In order to prepare a federal capital grant application requesting funding to
assist in remodeling and expanding the facility, the Department must develop a
conceptual plan, including analysis of the present facility's inadequacies, a
forecast of future needs, an overall site development plan, an environmental
analysis, etc., etc., as well as cost estimates to implement the project. To
optain the necessary expertise to develop such a plan and satisfy federal
Urban Mass Transportation Administration (UMTA) application requirements,
proposals were requested from nine consultants with transit facility designing
experience.
614
MAR 2 7 1979
To: Mayor and Council -2- March 15,, 1979
In response to the request, four proposals were received. A panel, composed
of Transportation Department staff and the Director of General Services, re-
viewed and evaluated each proposal against predetermined criteria. Of the
four, the evaluators felt that the proposal of DeLeuw, Gather and Company re-
presented the best combination of planning and design talent and necessary
support staff.
The proposal estimated the cost of the study to be approximately $33,270.
This amount may increase or decrease depending on the number of hours DeLeuw,
Gather staff must devote to the project, but will not in any event exceed the
$40,000 in TDA funds which has been approved by the Los Angeles County Trans-
portation Commission for this purpose. No City general funds will be used.
Alternatives
1. The City Council could choose not to select a consultant. The
burden of developing the plans and application would fall entirely
upon City staff, which does not possess the transit engineering .
background, not the state -of- the -art techniques for facility con-
struction and design.
2. The City Council could choose a consultant to develop the conceptual
plans and information necessary to prepare a federal capital assist-
ance application, and authorize the City Manager to negotiate a con-
tract for this service. This would permit the City to obtain the
talents and resources of a firm experienced in bus facility construc-
tion. A panel composed of City staff chose DeLeuw, Gather's submittal
as the best of the four proposals received.
Recommendation
City staff recommends that the City Manager be authorized to negotiate a contract
for future Council approval with DeLeuw, Cather to develop conceptual plans and
information necessary to pursue federal funding for the remodeling and expansion
of the Transportation Department facility.
Prepared by: Jack Hutchison
Bob Ayer