SR-01-14-2014-3KCity Council Meeting: January 14, 2014
Agenda Item: 3°K-
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Professional Services Agreement Modification for Pico Branch Library
Furniture Procurement
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to Professional Services Agreement No. 9783 (CCS) in the
amount of $41,345 (includes a 10% contingency) with Interior Office Solutions, a
California -based company, to provide additional furniture procurement services to
complete the Pico Branch Library Project. This would result in an amended agreement
total not to exceed $197,542.
Executive Summary
On August 13, 2013, Council approved a professional services agreement with Interior
Office Solutions to provide furniture procurement services for the Pico Branch Library.
Additional procurement services in the amount of $41,345 are necessary due to
modifications to the selected furniture to improve integration with the library design and
the addition of book display cases. The project is expected to be completed in early
2014.
Background
On May 12, 2009 Council approved construction of a new branch library at Virginia
Avenue Park. Following Council action, staff solicited firms to provide design services
for the new Pico Branch Library. On February 23, 2010, Council awarded a design
contract to Koning Eizenberg Architects. On May 22, 2012, Council approved a
construction contract with R.C. Construction Services, Inc. for the Pico Branch Library
Project. Construction began in August 2012 and is anticipated to be complete in early
2014.
1
On August 13, 2013, Council approved a professional services agreement with Interior
Office Solutions for $156,197 for the purchase, procurement, assessment, planning,
inventory analysis, warehousing, delivery and installation of furniture for the Pico Branch
Library.
Discussion
During a review of the library furniture specifications, staff determined that modifications
to the original furniture selection were necessary in order to improve integration with the
current design, material and color palette of the library. The furniture manufacturer
utilized by Interior Office Solutions was changed to match other furniture lines in the
library. Four highly complicated book displays consistent with current library practice
were determined to be necessary for library operations and have been added to the
project. This modification would allow the furniture selection to be finalized and
integrated into the furniture purchase. The project is estimated to be completed by early
2014.
Financial Impacts & Budget Actions
The agreement modification to be awarded to Interior Office Solutions is $41,345 for an
amended agreement total not to exceed $197,542. Funds are available in the FY 2013-
14 Capital Improvement Program budget in account 0014032.589000, Pico Branch
Library.
Prepared by: Tom Afschar, Architect
Approved:
XMartinstucha
recor of Public Works
2
Forwarded to Council:
Rod Gould
City Manager
Reference:
Modified Agreement No. 9783
(CCS)