sr-061212-9aYo City Council Report
Santa Moniea°
City Council Meeting: June 12, 2012
Agenda Item: `_A
To: Mayor and City Council
Chairperson and Redevelopment Successor Agency members
Chairperson and Housing Authority members
Chairperson and Parking Authority members
From: Gigi Decavalles- Hughes, Director of Finance
Subject: Adoption of the Second Year of the Fiscal Year (FY) 2011 -13 Biennial Budget
and the first year of the FY 2012 -14 Biennial Capital Improvement Program
Budget; Approval of FY 2011 -12 Year -End Budget Changes; Approval of
Personnel Changes, Approval of Resolutions Adjusting and Establishing
Various Rates and Fees and a Resolution Establishing the GANN
Appropriations Limit for FY 2012 -13; Approval of the Proposed Human
Services Grants Program and Organizational Support Program Grants for
Arts and Culture Nonprofits for FY 2012 -13; and Authorization to Negotiate
and Execute Contracts with Human Service Grantees and Arts and Culture
Grantees.
Recommended Actions
Staff recommends that the City Council, Housing Authority, Redevelopment Successor
Agency and Parking Authority:
1) Approve the Resolution of the City Council of the City of Santa Monica adopting
the second year of the Fiscal Year 2011 -13 Biennial Budget, as amended by
Attachments A and B, and the first year of the Fiscal Year 2012 -14 Biennial Capital
Improvement Program Budget, as listed in Attachment C;
2) Approve the Resolution of the Housing Authority of the City of Santa Monica
adopting the second year of the Fiscal Year 2011 -13 Biennial Budget, as amended
by Attachments A and B, and the first year of the Fiscal Year 2012 -14 Biennial
Capital Improvement Program Budget, as listed in Attachment C;
3) Approve the Resolution of the Santa Monica Redevelopment Successor Agency
adopting the second year of the Fiscal Year 2011 -13 Biennial Budget, as amended
by Attachments A and B, and the first year of the Fiscal Year 2012 -14 Biennial
Capital Improvement Program Budget, as listed in Attachment C;
4) Approve the Resolution of the Parking Authority of the City of Santa Monica
adopting the second year of the Fiscal Year 2011 -13 Biennial Budget, as amended
by Attachments A and B, and the first year of the Fiscal Year 2012 -14 Biennial
Capital Improvement Program Budget, as listed in Attachment C; and
5) Approve certain changes to the FY 2011 -12 Revised Budget, as listed in
Attachment E.
Staff also recommends that the City Council:
1) Approve the Resolution of the City of Santa Monica establishing new
classifications and adopting salary rates for various positions detailed in
Attachment F1;
2) Approve the position and classification changes detailed in Attachment F2;
3) Approve the amended FY 2012 -13 Fiscal Policy (Attachment G);
4) Approve the resolutions of the City of Santa Monica setting and revising various
fees in the Office of Sustainability and the Environment, Finance Department
and Public Works Department (Attachments H1 -H3);
5) Approve the Resolution of the City of Santa Monica establishing the GANN
appropriations limit for Fiscal Year 2012 -13 (Attachment 1);
6) Approve the Proposed FY 2012 -13 Human Services Grants Program (HSGP),
incorporating the proposed Fiscal Year 2012 -13 funding levels and
amendments (Attachments J1 and J2);
7) Authorize the City Manager to negotiate and execute a contract with Social and
Environmental Entrepreneurs for fiscal sponsorship of the Pico Youth and
Family Center, a grantee of the HSGP, with the proposed funding conditions,
as shown in Attachment J3;
8) Approve the Proposed Fiscal Year 2012 -13 Organizational Support Program
(OSP) Grants for Arts and Culture Nonprofits, incorporating the proposed
funding levels (Attachment J4);
9) Accept Federal Supportive Housing Program (SHP) Renewal Grant funds from
the Los Angeles Homeless Services Authority (LAHSA) in the amount of
$381,941 for Coordinated Case Management; and
10) Accept Federal Supportive Housing Program (SHP) Renewal Grant funds from
the U.S. Department of Housing and Urban Development (HUD) in the amount
of $491,791 for the Serial Inebriate Program.
Executive Summary
This report presents information and requests actions necessary to adopt the second
year of the Fiscal Year 2011 -13 biennial budget for the City of Santa Monica and first
year of the FY 2012 -14 Biennial Capital Improvement Program (CIP) Budget. The City
Council approved the FY 2012 -13 Budget Plan on June 21, 2011, at the same time as it
adopted the FY 2011 -12 Budget. Every effort has been made to maintain the June
2011 funding and staffing levels, with the exception of necessary adjustments to reflect
new information and significant program changes. These changes are included in the
r]
FY 2012 -13 Proposed Budget staff recommends for adoption as part of this report. Staff
also recommends the creation of new fees that recover costs for specific services, and
changes to the FY 2011 -12 Revised Budget to reflect significant unanticipated events.
Background
On February 8, 2011, Council approved the implementation of a biennial budget
process that included revisiting the five year forecast every six months and only making
limited second year budget changes as needed. Council adopted the FY 2011 -12
Budget and approved the FY 2012 -13 Budget Plan on June 21, 2011. At the time, the
five year forecast showed a deficit beginning in FY 2013 -14. On January 10, 2012,
Council received an update of the City's five year financial forecast that showed a
projected deficit of $100,000 in FY 2015 -16, and approved midyear changes to the FY
2011 -12 Revised Budget. At this time, staff also recommended an increase in the
General Fund operating and capital contingency minimum amount from 10 percent to
15 percent of total revenue - supported operating and capital expenditures (Attachment
G).
Since January, staff completed an exception -based budget process, requesting budget
adjustments only if programs, activities or revenue had changed significantly since the
FY 2011 -13 Biennial Budget adoption. These adjustments, first presented to Council on
May 22, 2012, align the FY 2012 -13 Budget with current operations. Also presented to
Council on May 22, 2012 were the FY 2012 -14 Proposed CIP Budget and the financial
status update. The Proposed CIP Budget, which includes $55.8 million and 53 General
Fund projects, and $191.7 million and 142 capital projects Citywide, funds those capital
projects identified as the City's highest priorities while still maintaining existing
infrastructure. The financial status update included the proposed operating and capital
budgets and showed a potential structural deficit of approximately $3.6 million beginning
in FY 2014 -15, increasing to approximately $4.6 million in FY 2015 -16. This projection
is higher than prior estimates primarily due to the decreased revenues resulting from the
dissolution of redevelopment in the short term, to the higher pension costs resulting
from the California Public Employees Retirement System (CaIPERS) discount rate
change, and new operating and maintenance costs for new public spaces, in the long
term.
3
As part of the Budget adoption process, on June 21, 2011 Council approved the Final
Proposed FY 2011 -15 Human Services Grants Program (HSGP) and the Organizational
Support Program (OSP) for Arts and Cultural Nonprofits. The program goals and
funding levels established in the FY 2011 -15 HSGP serve as a framework for continued
grant funding over a four -year period. On May 22, 2012, Council directed staff to
proceed with incorporating the proposed funding levels and amendments into the FY
2012 -13 HSGP. No proposed programmatic or funding changes for the OSP grants
were recommended.
Discussion
The City of Santa Monica's FY 2012 -13 Proposed Budget is $530.5 million, of which
$274 million is in the General Fund
FY 2012 -13 Proposed Budget Adjustments
The FY 2012 -13 Proposed Budget is largely based on the approved FY 2012 -13 Budget
Plan and includes adjustments as presented to Council on May 22, 2012 and shown in
Attachments A and B. A portion of the adjustments carry over from budget revisions
approved in FY 2011 -12, and the rest are new changes to recognize updated revenue
projections, corrections based on historical spending, and program changes.
Updates to Proposed Expenditure Changes — General Fund
Since the May 22, 2012 report, staff has made the following additional adjustments:
• Personal Protective Equipment ($90,000): reflects transfer of funds for Fire Safety
Officer protective equipment purchases from the capital to the operating budget, to
correctly show it as an ongoing operating cost. This change is cost neutral, and is
included and footnoted in Attachment B.
• Staffing changes ($35,698): these changes reflect the results of classification
studies and title changes completed after May 22, 2012. $31,460 of the total is a
General Fund cost, and $4,238 is a Big Blue Bus Fund cost. These items are
4
included in the General Fund and Big Blue Bus totals in Table 1 below, and included
and footnoted in Attachment F2.
® Capital Improvement Program changes ($87,942): On March 27, 2012, Council
approved the purchase of equipment for City TV's new studio production
facility. Additionally, the Fire Department has requested funds to purchase a graphic
data analysis tool to decrease response times and better allocate resources. To
realize these purchases, $450,000 and $38,942 respectively have been added to the
FY2012 -13 capital budget. The added projects increase the two year General Fund
capital budget to $56.3 million and funds 55 projects. The street sweeper camera
enforcement project ($401,000), originally proposed to be funded by the General
Fund and the Resource Recovery and Recycling Fund, is being postponed to
incorporate the results of a cost benefit analysis and to determine whether the
project would be funded solely by the General Fund. Therefore, the project funded
by the Resource Recovery and Recycling Fund has been removed from the
Proposed CIP Budget. The Citywide capital budget has increased to $191.8 million
and provides funds for 144 projects (Attachment C).
With these adjustments, the FY 2012 -13 Proposed Budget revenues are below the
Budget Plan by $0.6 million in the General Fund and $40.1 million in all other funds,
primarily due to the dissolution of redevelopment and the loss of property tax increment
revenue. Expenditures in the General Fund are higher than the Budget Plan by $3.5
million, and in all other funds by $13.5 million, due primarily to water purchases,
Successor Agency debt service programming, and Big Blue Bus budget realignment to
reflect current operations. All FY 2012 -13 Proposed Budget adjustments described
above are listed in Attachments A and B and summarized in Table 1 below. The budget
remains balanced when these adjustments are incorporated.
Personnel Changes
As part of the budget process, proposed employee classification and compensation
changes were reviewed by the Human Resources Department and the City Manager's
Office. The resulting classification and salary changes and position list are presented in
Attachments F1 and F2.
5
Goals and Obiectives
During the FY 2012 -13 exception -based budget process, departments reviewed goals
and objectives with the City Manager, and made minor changes to reflect updated
timelines and programs. These revised goals and objectives will be incorporated in the
FY 2012 -13 Adopted Budget online documents and in department workplans, which are
tracked quarterly.
Table 1
FY 2012 -13 PROPOSED BUDGET ADJUSTMENTS - REVENUES (in millions)
CHANGES
2012 -13
FUND
2012 -13
APPROVEDIN
FY 2012 -13
PROPOSED
BUDGET PLAN
CHANGES
FY 2011 -12
BUDGET
GENERAL (01)
$293.0
$0.0
($0.6)
$292.4
HOUSING (12)
17.2
0.0
(0.8)
16.4
RDA (15, 16, 17, 18)
75.0
0.0
(36.0)
39.0
CDBG (19)
1.3
0.0
1.0
2.3
MISCG RANTS (20) -
9.1
0.0
(3.7)
5.4
RESOURCE RECOVERY & RECYCLING (27)
22.7
0.0
0.3
23.0
CIVICAUDITORIUM(32)
0.0
0.0
1.1
1.1
Al PORT (33)
4.3
0.0
(0.2)
4.1
CEMETERY (37)
1.8
0.0
(0.6)
1.2
BIG BLUE BUS (41)
68.8
0.0
(1.1)
67.7
OTHER FUNDS
100.2
0.0
(0.1)
100.1
TOTAL ALL FUNDS
$593.4
$0.0
($40.7)
$552.7
FY2012 -13 PROPOSED BUDGET ADJUSTMENTS - OPERATING EXPENDITURES (in millions)
CHANGES
2012-13
FUND
2012 -13
APPROVED IN
FY 2012 -13
PROPOSED
BUDGET PLAN
CHANGES
FY 2011 -12
BUDGET
GENERAL (011'
$271.7
($1.0)
$3.5
$274.1
RDA (15, 16, 17, 18) -
58.2
0.0
4.1
62.3
CDBG (19)
0.8
0.0
013
1.1
MISC GRANTS (20)
2.4
- 0.0
0.4
2.8
WATER (25) -
16.1
(0.1)
3.2
19.2
RESOURCE RECOVERY & RECYCLING (27)
21.3
0.1
0.9
22.4
PIER (30)
3.8
(0.0)
1.6
5.5
WASTEWATER FUND (31)
12.4
(0.0)
(0.6)
11.8
CIVICAUDITORIUM(32)
(0.1)
(0.1)
1.4
1.2
AI RPORT(33)
4.5
0.1
(0.4)
4.2
CEMETERY (37)
1.6
(0.3)
(0.3)
1.1
BIG BLUE BUS (41)'
61.4
(0.2)
2.9
64.0
OTHER FUNDS
61.0
(0.01
(0.01
60.9
Updated since May 22 report
Note: Changes since May 22, 2012: General Fund expenditure total increased by $121,460. Of this amount, $90,000 is for a CIP cost moving to
operating, and $31,460 is for salary- related Increases reflected in Attachment F2. The Big Blue Bus fund (41) Increased by $4,236. Corresponding
totals (FY 2012 -13 changes, total Proposed Budget changes) Increased by the same amount.
R
Proposed Fee Revisions
Part of the City's strategy to sustain fiscal health is to set user fees at levels that recover
the City's cost of providing a specific service. Certain new fees and revisions to existing
fees are included in the proposed changes to the FY 2012 -13 Proposed Budget, as
follows. Staff recommends that Council adopt fee resolutions related to the following:
Fees Set and/or Amended (Attachment H1):
• Film Permit Application Fee changed to recover staff costs, established new location
fees and incorporated location - related changes to the Citywide filming policy, and
revisions to the fee for Business License Processing.
Landscape Inspection and Plan Check Fees:
• New fees to recover City costs to review landscape plan submittals for major
remodel and new construction projects and associated project inspections
(Attachment 112).
• New fees to recover City costs for inspection of construction projects per the urban
runoff mitigation plan (Attachment 113).
GANN Appropriations Limit
State law places limits on the amount of Santa Monica's General Fund appropriations
that can be made without voter approval based on a growth factor calculated on
changes in Santa Monica population and either State per capita personal income
growth or the growth in non - residential assessed valuation. This restriction was placed
in effect in November 1979 with the approval of Proposition 4, commonly known as the
(Paul) Gann Initiative. The City's GANN Appropriations Limit, based on growth in non-
residential assessed valuation times the annual percentage population change for the
City in FY2012 -13, is $1,187,650,733.
A comparison of the City's FY 2012 -13 GANN Appropriations Limit and FY 2012 -13
appropriations and tax proceeds subject to limitation as set forth in the City's Proposed
FY 2012 -13 Budget follows:
7.
Proposed GANN Limit - related Spending for FY 2012 -13
Total
GANN Limit $ 1,187,650,733
Appropriations Subject to Limitation 162,202,087
Net Under /(Over) $ 1,025,448,646
Proposed Gann - related Tax Proceeds Spending for FY 2012 -13
Total
GANN Limit $ 1,187,650,733
Revenues Subject to Limitation 183,275,600
Net Under /(Over) $ 1,004,375,133
FY 2012 -13 appropriations subject to limitation are $1,025,488,646 less than the City's
GANN Appropriations Limit. In terms of receipt of tax proceeds, the City is
$1,004,375,133 under the GANN Limit. A resolution to establish the City's FY 2012 -13
GANN Appropriations Limit is included in Attachment I.
Community and Cultural Services Grants
Human Services Grants Program
The City has appropriated funds in the FY 2012 -13 Budget to the grantee organizations
at the FY 2011 -12 funding levels with a 2.5 percent cost of living adjustment (COLA).
Attachment J2 lists the individual grantee agreements previously approved for funding
through the FY 2011 -15 Human Services Grant Program and the grant amounts in the
FY 2012 -13 Budget. Highlights of the program include: a 2.5% COLA for grantees,
strengthening of Good Neighbor Agreements for all HSGP recipients, operating and
capital funding to complete the service delivery transition from the City to WISE &
Healthy Aging for older adults /senior services and a last chance agreement for funding
for the Pico Youth and Family Center to ensure accountability for public funds along
with focused service delivery to the most vulnerable gang involved youth ages 16- 24,
as detailed in attachment J3.
E
Federal Supportive Housing Program (SHP) Renewal Grants
The City has been receiving Supportive Housing Program (SHP) funds for coordinated
case management since 1996. At this time, staff is requesting authorization to accept
grant funds from the Los Angeles Homeless Services Authority (LAHSA) for the SHP
grant in the amount of $381,941 for a one year renewal (November 1, 2012 — October
31, 2013).
On March 21, 2005, the U.S. Department of Housing and Urban Development (HUD)
announced a $10 million funding initiative for housing for people who are homeless and
addicted to alcohol. Staff is requesting authorization to accept grant funds from HUD for
the Serial Inebriate grant in the amount of $491,791 for a one year renewal (for the
seventh year of the grant).
Organizational Support Program (OSP) Grants for Arts and Culture
Attachment J4 lists the individual grantee agreements previously approved for funding
and the grant amounts in the FY 2012 -13 Budget.
Budget Resolutions
Approving the resolutions in Attachments D1 -D4, will:
• Adopt the FY 2012 -13 Budget revenues at the account level, with operating
expenditure appropriations for the Salaries and Wages, and Supplies and Expenses
(including Capital Outlay) major expenditure categories within a fund for each
department, and capital improvement program budget within fund;
• Authorize staff to roll over appropriations for multi -year operating grants not
completed at the end of the fiscal year, unspent donations dedicated to programs,
and the encumbrances for goods and services purchased by FY 2011 -12 year -end
but not delivered or provided until FY 2012 -13.
• Authorize staff to roll over appropriations for the General Fund and all other Non-
general Fund unexpended encumbrances for the fiscal year 2011 -12 capital
improvements program budget.
0
FY 2011 -12 Budget Changes
Proposed changes to the FY 2011 -12 Revised Budget are necessary to accurately
reflect significant changes in expenditures in the current fiscal year, or to modify
budgets to reflect program changes implemented throughout the year. A detailed listing
of changes is included in Attachment E. Two significant changes are described below:
Paydown of Unfunded Pension Liability
Retirement unfunded liability is a significant City obligation that can, and has, increased
dramatically due to factors largely outside of the City's control. Because the City is in
an overall strong fiscal condition, it is able to make large, one time payments that
decrease ongoing charges. On June 21, 2011, Council approved a $10 million payment
to CaIPERS ($8.8 million General Fund; $1.2 million other funds), with an estimated
$800,000 annual associated savings. Staff recommends an additional $10 million one-
time payment to CalPERS for FY 2011 -12 ($8.0 million General Fund; $2.0 million other
funds). Funds are available in the fund balances of various funds. In the General Fund,
funds as of June 30, 2011 were set aside specifically for this purpose in a PERS
Paydown assignment. Staff anticipates realizing an additional $800,000 in savings per
year from this payment; $630,000 of this savings is budgeted in the General Fund and
an additional $170,000 in savings budgeted in other funds , as shown in Attachment B.
Warehouse Closure
The City's Warehouse closed on May 1, 2012. Staff took this step to lower overhead
costs and to make space available for programs. The space vacated by the Warehouse
in the Corporation Yards will provide the City with some flexibility as it loses portions of
the Colorado Yards to Expo Line construction. The City will realize ongoing savings
through staff reductions, noted in Attachment D2. However, in FY 2011 -12, the City
must make a one -time expenditure associated with the warehouse supplies and parts
that have either been issued to various operating divisions of the City for use at a later
date or, if obsolete, written off as surplus supplies and parts. The City must record this
expenditure in FY 2011 -12 to reflect the warehouse closing in'this year. Therefore,
staff recommends the release of $1.2 million of Non - Spendable General Fund fund
10
balance and appropriation of this amount to the FY 2011 -12 Revised Budget. Once a
final physical inventory count is taken, the actual expenditures will be made. Staff is also
requesting an expenditure appropriation of $450,000 in the Water Fund to recognize
similar expenses in this fund.
Expenditure Control Budgeting
For the first time, each department will have the benefit of using one third of its year -end
savings through the expenditure control budgeting program. Staff will appropriate these
funds for departments' use as part of the midyear budget adjustments in January 2013.
Expenditure control budgeting is a best practice budgeting- saving technique. No action
is required at this time.
Commission Feedback
Budget - related information received from the Recreation and Parks Commission is
included as Attachment K.
Financial Impacts and Budget Actions
Adoption of the Proposed Budget as amended by Attachments A and B will formally
adopt the second year of the City's FY 2011 -13 biennial budget for the City's programs
and services. Adoption of Attachment C will formally adopt the first year of the Fiscal
Year 2012 -14 Capital Improvement Program Budget. Approval of the changes as
amended by Attachment E will revise the FY 2011 -12 budget as shown.
Prepared by: Bonnie Anderson, Budget Manager
Director of Finance
Forwarded to Council:
Rod Gould
City Manager
11
Attachments:
A: Revisions to the Proposed FY 2012 -13 Revenue Estimates and Budget
Appropriations
B: Revisions to the Proposed FY 2012 -13 Expenditure Budget
C: Proposed FY 2012 -14 Capital Improvement Program (CIP) Budget
D1: Resolution of City Council of the City of Santa Monica Adopting the FY 2012 -13
Budget and Approving the FY 2012 -14 Capital Improvement Program (CIP)
Budget
D2: Resolution of the Housing Authority of the Ciiy of Santa Monica Adopting the FY
2012 -13 Budget and Approving the FY 2012 -14 Capital Improvement Program
(CIP) Budget
D3: Resolution of the Redevelopment Successor Agency of the City of Santa Monica
Adopting the FY 2012 -13 Budget and Approving the FY 2012 -14 Capital
Improvement Program (CIP) Budget
D4: Resolution of the Parking Authority of the City of Santa Monica Adopting the FY
2012 -13 Budget and Approving the FY 2012 -14 Capital Improvement Program
(CIP) Budget
E: Revisions to the Revised FY 2011 -12 Budget
F1: Resolution Revising Salaries for Various Positions
F2: Listing of Position and Classification Changes
G: Revised FY 2012 -13 Fiscal Policy
H1: Resolution of the City Council of the City of Santa Monica Setting Fees for Film
Permits and Amending Other Fees for Office of Sustainability and Environment
Division and Finance Department
H2: Resolution of the City Council of the City of Santa Monica Establishing Fees for
Landscape and Irrigation Plan Check Review and On -Site Inspection for Maior
Remodel and New Construction Projects in the Public Works Department
1-13: Resolution of the City Council of the City of Santa Monica Establishing Fees for
On -Site Inspection of Urban Runoff Mitigation Plans and Urban Water Runoff
Capture and Treatment Systems for Major Remodel and New Construction
Projects in the Public Works Department
Ora
Resolution of the City Council of the Citv of Santa Monica Establishing the GANN
Appropriations Limit for the Fiscal Year 2012 -13
J1: FY 2011 -15 Human Services Grants Program Year 2: Proposed FY 2012 -13
Funding Levels & Amendments
J2: Proposed FY 2012 -13 Human Services Grant Program Grantee List
J3: Pico Youth and Family Center (PYFC): Last Chance Agreement
J4: Final Proposed FY 2012 -13 Orqanizational Support Program Grants for Arts and
Culture Nonprofits
K: Recreation and Parks Commission Letter to Council 2 -28 -12
13
Attachment A
FY 2012 -13 PROPOSED BUDGET
REVENUE ADJUSTMENTS ($ in thousands)
Department Description Amount
GENERAL FUND
Administration Redevelopment revenue loss
Office of Sustainability and the Environment Plan check and landscaoine fe
$ 72.1
(207.0)
279.1
Finance $ 4,570.6
Business and Revenue Operations Additional property taxes - Redevelopment Agency dissolution 1,800.0
Aircraft taxes (38,0)
Business License tax 700,0
Delinquent taxes (0.5)
Public Safety Augmentation Fund (PSAF) 95.1
Real Property Transfer tax 303.0
Sales tax 731.0
Secured taxes 1,052.2
Statutory Pass Throughs (314.5)
Transaction and Use tax 822.0
Transient Occupancy taxes 1,326.0
Unsecured taxes (82,0)
Utility Users tax (130.9)
Vehicle License Fee (VLF) swap 278,3
Vehicle License Fee (245.7)
Redevelopment interest loss (1,789.0)
PERS prepay discount 1,000.0
Business License Processing Fee (673.4)
Administrative Indirect charges (263.0)
Parking Operations Parking _
Information Systems (200.0)
Administration Revenue transfer to Broadband Division (800.0)
Broadband Revenue correction and transfer from Administration Division 600.0
Planning and Community Development $ (1,009.4)
City Planning /Development Review Redevelopment revenue loss; Development Agreement Entitlement process
and Pre - submittal Review revenue (276,4)
Community and Strategic Planning Redevelopment revenue loss (507.3)
Building and Safety Redevelopment revenue loss (225,8)
Police $ (725.0)
Administrative Services Parking citations (725.0)
Fire $ 340.0
Administration Fire Safety Officer assignment fee and external training revenue 340.0
Community and Cultural Services $ 6.8
Administration Redevelopment revenue loss (151.5)
Community Recreation Sports leagues and outdoor facility permit fees 158.3
Library
Administration and Facilities State Library funds elimination 11 7q n1
1 of 4
Attachment A
Department Description= Amount
Public Works - - $
Engineering Redevelopment revenue loss - position reimbursement
Architecture Redevelopment revenue loss - position reimbursement; correction to
position reimbursement for enterprise fund capital projects (651.4)
Housing and Economic Development $ (2,864.7)
Administration and Redevelopment Redevelopment revenue reduction and Santa Monica Place parking revenue
move to parking operations (1,609.2)
Housing Redevelopment revenue reduction and Affordable Housing Partnership
Program compliance start-up and annual fees (1,255.6)
Non - Departmental 696.4
All Redevelopment successor agency reimbursement (Redevelopment
Obligation Retirement Fund) _ _ _ _ _ 696.4
TOTAL GENERAL FUND $ (569.6)
2 of
Attachment A
Deportment .';Description. Amount "
OTHER FUNDS
HOUSING FUND (12)
Housing and Economic Development i $ (790.6)
Housing Services Housing and Urban Development allocation reduction; correction to reflect
_ Serial Inebriate grant in Miscellaneous Grants fund (790.6)
LOW AND MODERATE INCOME HOUSING (15)
Housing and Economic Development $ (14,568.0)
Housing Redevelopment set aside funding loss (14,568.0)
DOWNTOWN REDEVELOPMENT (16)
Housing and Economic Development $ (632.9)
Administration and Redevelopment Redevelopment revenue loss (632.9)
EARTHQUAKE REDEVELOPMENT (17)
Housing and Economic Development
$
(19,809.9)
Administration and Redevelopment Redevelopment revenue loss
Community and Cultural Services
(19,809.9)
OCEAN PARK REDEVELOPMENT (18)
(470.1)
Human Services
Housing and Economic Development j
$
(1,039.8)
Administration and Redevelopment Redevelopment revenue loss
(1,039.8)
COMMUNITY DEVELOPMENT BLOCK GRANTS (19)
(41.7).
Administration and Facilities
Community and Cultural Services
$
1,005.7
Human Services IPrior year allocation increase and 20 percent FY 2012 -13 funding reduction
's
1,005.7
MISCELLANEOUS GRANTS (20) _ $ (3,759.8)
City Manager $ 101.2
Office of Sustainability and the Environment New Southern California Edison grants; reduction to Department of Water I
RESOURCE RECOVERY AND RECYCLING (27)
Public Works $ 251.5
Resource Recovery and Recycling. ',Advertising (refuse trucks), transfer station and rental revenue 251.5
CIVIC AUDITORIUM (32)
Community and Cultural Services $ 1,142.9
Civic Auditorium Event, parking, and concession revenue related to the Civic Auditorium
..(operating in FY 201213....... _.. _._ _.... _.�I. _... 1,142.9
AIRPORT (33)
Public Works '$ (145.7).
Airport fees, rental and other revenue decrease j (145.7)
3W4
Resources and Used Oil grants
„I,.
101.2
Community and Cultural Services
1 $
(470.1)
Human Services
Serial Inebriate grant move to Housing and Economic Development
�_
(470.1)
Library
(41.7).
Administration and Facilities
library funding loss and Library staff training grant move to external
(State
management_ _.. _
I.
(41.7)..
Public Works
$
(3,141.4)
Engineering
Palisades Bluffs reduced scope of work; deleting Bike Transit Center and
_
(Recycled Tire grants
(3,141.4)
Housing and Economic Development
$
(207.8)
Housing
''.HOME grant reduction
(207.8
CITIZENS' OPTION FOR PUBLIC SAFETY (22)
Police
$
120.0
Administrative Services
Additional funding
120.0
RESOURCE RECOVERY AND RECYCLING (27)
Public Works $ 251.5
Resource Recovery and Recycling. ',Advertising (refuse trucks), transfer station and rental revenue 251.5
CIVIC AUDITORIUM (32)
Community and Cultural Services $ 1,142.9
Civic Auditorium Event, parking, and concession revenue related to the Civic Auditorium
..(operating in FY 201213....... _.. _._ _.... _.�I. _... 1,142.9
AIRPORT (33)
Public Works '$ (145.7).
Airport fees, rental and other revenue decrease j (145.7)
3W4
Attachment A
_ _...
Public Works __.� $ (584.8).
Cemetery _ j.Casket, marker, flowers and other revenue decrease _ _. I�.. (584.8)
BIG BLUE BUS (41)
Big Blue Bus (1,054.4).
Transit_ Finance and Grants _',Advertising, . soil remediation revenue decrease; discontinued Charter service (1,054.4)
SELF INSURANCE, COMPREHENSIVE (56)
Non - Departmental I $ (243,2)
Comprehensive /General Liability Auto !General Fund contribution decrease related to Risk Management position
jdeletions (243.2)
TOTAL OTHER FUNDS $ (40,109.1)
4 of4
FY 2012 -13 PROPOSED BUDGET
EXPENDITURE ADJUSTMENTS ($ in thousands)
GENERAL FUND
Attachment B
Department
Description
Amount
City Council
- --
$
300.3
City Council
Council Discretionary Funds
300.0
Medical Trust Adjustments
_.
0.3_
City Manager
Community and Government Relations
I
3
for Community Education related to redevelopment
$
33.2
!Reduction
(50.0)
Office of Sustainabiiity and the Environment
)Monitoring and expansion of the landfill gas control system; position related
!changes
82.2
_
Medical Trust Adjustments
1.0
Records and Election Services (City Clerk)
$
0.4
Multiple Divisions
!Medical Trust Adjustments
0.4
Finance
$
96,3
Budget
!Position Related Changes
880.4
Administration'
IPOSition Related Changes
(786.1)
Medical Trust Adjustments
2.0
City Attorney
$
1,4
City Attorney _
Medical Trust Adjustments
1.4
Human Resources
$
313.2
Administrative Services
Intern program
52.0
Employment and Organizational
IPosition changes: new position and firefighter recruitment
165.5
Employee Relations and Benefits
Unused prior year funds
95.0
Multiple Divisions
Medical Trust Adjustments
0.6
Information Systems
$
499,7
Administration
Position changes
(136.6)
Systems and Network
Position changes
117.5
Software Systems
Position changes
(207.3)
Support Services
Position changes
(
(100.8)
Web Development
Increase in Contractual Services
65.0
Broadband
Position changes, Fiber Optic capital project move to operating
760.6
Multiple Divisions
Medical Trust Adjustments
1.3
Planning and Community Development
$
(
63.1
Code Compliance
Homeless Emergency Allocation
10.0
Traffic Signals
Traffic Control Equipment
50.0
Multiple Divisions
Medical Trust Adjustments
3.1
Police
$
1,713.8
Administrative Services
Reduction in Liability Insurance
(251.9)
Operations
Overtime Budget and Reduction for G.L. Insurance
2,009.4
Special Enforcement'
Budget and medical cost adjustment; offset by position salary increase
-
(23.0)
Criminal Investigation
Medical cost adjustments
(26.5)
Multiple Divisions
Medical Trust Adjustments
5.8
Fire
.._.
$
416.7
Administration'
EMS Coordinator salary reclassification
12.5
Fire Prevention
Overtime Adjustment for Fire Safety Officer Assignments
289.7
Training
Training
20.0
Fire Suppression and Rescue'
Operating expense for protective gear moved from capital budget
90.0
Multiple Divisions
Medical Trust Adjustments
4.4
I of 5
Attachment B
Department
Description Amount
Comm unity and Cultural Services
$ -
(133.9)
Human Services
Position Changes
(142.0)
Public Landscape
Position Changes 3
(26.1)
Community Recreation
Position Changes )')
28.2
Multiple Divisions
Medical Trust Adjustments j
6.0
Library _. _
_.... $
75.9..
Administration and Facilities
Position Related Changes
8.1
Information Management
Position Related Changes j
18.0
Reference Services
Position Related Changes
38.4
Public and Branch Services
Position Related Changes
910
Multiple Divisions _.
j Medical Trust Adjustments
2,5
Public works -
(266.9)
Maintenance Management
Posi tion Related Changes
(272.6)
Multiple Divisions
Medical Trust Adjustments
5,7
Housing and Economic Development
I $
0.9
Multiple_ Divisions
Imedical Trust Adjustments ,
0.9
Non Departmental
$
348,3
All Other Transactions
Santa Monica - Malibu Unified School District Joint Use Agreement adjustments
and Measure Y
339.4
Debt service: public safety bonds and 2332 Michigan
1,166.4
Loans /transfers to Airport, Cemetery, Civic, Pier funds
(627.1)
Retirement paydown savings
(630.0)
All - Interfund Transfers
Adjustments to transfers for HOME and redevelopment funded position
99.6
TOTAL GENERAL FUND
- $_...
3,462.5
Balance Sheet Transfer
TO release committed fund balance for emergency vouchers- account set up in
(10.0)
__._
_ PCD
Balance Sheet Transfer
_. _
rTo release unassigned capital reserves for Capital Improvement Program funding
__._
It. RRDAI
2 of
Attachment B
Department
Description
Amount
OTHER FUNDS
CHARNOCKFUND(05)
Public Works
$
(20.9)
Water
(Correction Transfer to Water Fund _..,
(20.9)
CLEAN BEACHES AND PARCEL TAX FUND (06)
Public Works
$
110.4
Engineering
(Additional testing services and interns
110.4
BEACH FUND (11)
Community and Cultural Services
$
(2.5)
Beach Maintenance _...
Medical Trust Adjustments _
0.4.
Non - Departmental
$
(2,9)
All _
Retirement paydown savings
(2.9)
HOUSING FUND (12)
Non - Departmental
$
(25.0)
AII- Interfund Transactions
Interfund transfer reduction to Miscellaneous Grants for Serial Inebriate Grant
(21.7)
All
Retirement paydown savings
(3.3)
EARTHQUAKE REDEVELOPMENT (17)
I
Housing and Economic Development
ISMMUSD
$
4,065.0
Administration and Redevelopment_
annual payment from RDA - budgeted as debt service
!
4,065.0
COMMUNITY DEVELOPMENT BLOCK GRANTS (19)
Community and Cultural Services
$
275.2
Human Services
l For public service and capital projects
_
275.2
MISCELLANEOUS GRANTS (20)
$
411.0
City Manager
_- -
_-
$
315.3..
Office of Sustainability and the Environment
!Southern California Edison and Used oil Recycling Grants
315.3
Community and Cultural Services
!
$
75,8
Human Services
Proposition A projects
!
75.8
Library
$
19,0
Administration and Facilities
(Various grants
19.0
Non - Departmental
$
0.9
AII - Interfund Transactions
Interfund transfer adjustments: from 12 Fund for Serial Inebriate Grant, HOME
grant to General Fund
0.9
CITIZENS' OPTION FOR PUBLIC SAFETY (22)
Policei�
$
120.0
Administrative Services
Additional funding
120.0
BEACH HOUSE FUND(24)
! -
$_.__
(2.9)
Public Works
I
$
0.2
Beach House Maintenance
Medical Trust Adjustments
0.2
Community and Cultural Services
$
0.1
Beach House Operations
l Medical Trust Adjustments
0.1
Non - Departmental
$
(3.3)
All
Retirement paydown savings._ _I
(3.3)
WATER FUND (25)
_.... ___ _. _...
1 $__..
3,145.4
Public Works
i $
3,122.4
Water
Water Purchase, ground water remediation contract and other corrections
3,122.3
Water
Medical Trust Adjustments
0.0
Non - Departmental
f $
23,0
All - Interfund Transactions
Landfill gas control system contract expansion, decrease for staffing changes
(Retirement
37.0
All
paydown savings
(14.0)
3 ofs
Attachment B
Department
Description
Amount
RESOURCE RECOVERY AND RECYCLING (27)
2,097.6
Trust Adjustments
$
905.5
Public Works
Trust Adjustments
0.2
$
940,8
Resource Recovery and Recycling
(1,532.9)
Transfer of expenses from capital to operating budget; alley clean up program
0.2
$ 1,070.7
s from General Fund
and staffing changes
938.2
Resource Recovery and Recycling
Medical Trust Adjustments
2.6
Non - Departmental
$
(353)
All - Interfund Transactions
Landfill gas control system contract expansion, decrease for staffing changes
(17.1)
All
Rptirompnt navdnwn cavinoc
H R 1
r¢n taul
City Manager
Office of Pier Management
Office of Pier Management
Police
Harbor Unit
Housing and Economic Development
Pier
Pier
Non - Departmental
All - Interfund Transactions
M
VVHJI CVVHI 4( ISlf
Public Works
Wastewater
Wastewater
Non - Departmental
All - Interfund Transactions
All
Community and
Non - Departmental
All - Interfund Transactions
All
AIRPORT (33)
City Manager
Airport
Public Works
Airport
Airport
Non - Departmental
All - Interfund Transactions
All
STORMWATER MANAGEMENT(34)
Non - Departmental
All - Interfund Transactions
$ (599.2)
City of Los Angeles rates, debt service (599.9)
I Trust Adjustments 0.6
$ 17.5
gas control system contract expansion, decrease for staffing changes 23.1
due to the Civic Auditorium
Trust
from General Fund
1,155.0
227.8
231.4
$ (374.1)
$ (3,725.9)
Division Budget transferred to Public Works (3,725.9)
$ 3,855.5
Division Budget transferred from City Manager; Airport visioning process
3,855.1
I Trust Adjustments 0.4
$ (503.7)
rs from General Fund (Loan) (500.0)
and expansion of the landfill gas control system; position related
40(5
$ 28.9
$ 2,097.7
changes: position transfer from Airport Division; division move from
and Economic Development
2,097.6
Trust Adjustments
0.0
$ 0.2
Trust Adjustments
0.2
$ (1,532.7)
changes: division move to City Manager
(1,532.9)
Trust Adjustments
0.2
$ 1,070.7
s from General Fund
1,074.9
$ (599.2)
City of Los Angeles rates, debt service (599.9)
I Trust Adjustments 0.6
$ 17.5
gas control system contract expansion, decrease for staffing changes 23.1
due to the Civic Auditorium
Trust
from General Fund
1,155.0
227.8
231.4
$ (374.1)
$ (3,725.9)
Division Budget transferred to Public Works (3,725.9)
$ 3,855.5
Division Budget transferred from City Manager; Airport visioning process
3,855.1
I Trust Adjustments 0.4
$ (503.7)
rs from General Fund (Loan) (500.0)
and expansion of the landfill gas control system; position related
40(5
$ 28.9
Attachment B
Department
Description
Amount
0.2
CEMETERY (37)
!
$
(263.0)
Public Works
!,Adjustment for debt service
$
(91,2)
Cemetery
Staffing Changes
(68.7)
Cemetery
Supplies cost adjustments related to lower revenues
�',
(22.8)
Cemetery
Medical Trust Adjustments
_.... �, _..
0.2
Non - Departmental
j
$
(171.7)
All- Interfund Transactions
Transfers from General Fund (Loan)
$
(169.2)
AII
(Retirement paydown savings _
_.
j $
(2.6)
BIG BLUE BUS (41)
Staffing Changes
$_. _.
2,756.4
Big Blue Bus
Multiple Divisions'IlAdjustments
to line items
!�, $
2,653.3
2,639.1
Transit Executive
Medical Trust Adjustments
$
14.1
Non - Departmental
Retirement paydown savings
$
103.2
Interfund Transactions
( Eliminate downtown parking shuttle service due to low ridership
$
200.0
All _
Retirement paydown savings...
i
(96,8)
FLEET MANAGEMENT (54)
'., $
0.2
Public Works
� $
7.6
Fleet Management
!,Adjustment for debt service
6.7
Fleet Management
Medical Trust Adjustments _
0.9
Non - Departmental
$
(7.5)
All
(Retirement paydown savings_.. ._...
_... _
_.... �, _..
(7.5)
__....
_.. _...
RISK MANAGEMENT (58)
$
(247.3)
Finance
!
j $
(242.8)
Risk Management Administration
Staffing Changes
(243,2)
Risk Management Administration
!Medical Trust Adjustments
_
0.4
Non - Departmental
$
(4.6)
AII _... __... __.
Retirement paydown savings
(4.6)
TOTAL OTHER FUNDS
_..
$
13,319.3
11 Updated since May 12 staff report exhibit for staffing changes and CIP move to operating
6 of
Attachment C
GENERAL FUND (01)
ISO 10167.589000
Fleet Vehicle Replacement Program
388,098
2,437,723
2,437,723
2,437,723
2,437,723
IS010006.589000
Telecommunication Services
360,399
360,399
378,644
390,004
401,704
IS010003.589000
Computer Equipment Replacement Program
1,278,767
1,278,767
1,343,505
1,383,810
1,425,324
C014062.589000
Early Childhood Education Center (ECEC)
5,563,000
0
0
0
0
C014063.589000
Fire Station Number One Design and Construction
3,000,000
0
32,493,000
0
0
C017024.589000
Advanced Traffic Management System(ATMS) - Phases
776,000
0
0
0
0
4a & 4b
C017043.589000
Advanced Traffic Management System (ATMS) - Phase 5
0
1,500,000
1,500,000
0
0
C014032.589000
Pico Branch Library
8,786,000
175,000
0
0
0
C014032.589100
Pico Branch Library opening day costs
752,414
43,933
0
0
0
M017070.589000
Roadway Striping and Markings Maintenance
500,000
500,000
250,000
250,000
250,000
C017040.589000
Colorado Avenue Esplanade Expo Green Streets
0
5,715,000
0
0
0
C010685.589000
Palisades Bluffs Stabilization at California Incline
100,000
300,000
0
0
0
C010652.589000
California Incline- Bridge Replacement
200,000
1,600,000
0
0
0
C010678.589000
California Incline- Pedestrian Overcrossing
70,000
426,000
750,000
0
0
C010655.589000
Pier Bridge Replacement
75,000
75,000
750,000
0
- 0
C017041.589000
Lincoln Boulevard Resurfacing Project
850,000
0
0
0
0
C018009.589000
Payroll System Upgrade
250,000
0
0
0
0
C010955.589000
Urban Forest Renewal
200,000
200,000
325,000
325,000
400,000
C010529.589000
Fire Station 3 Structural Evaluation
100,000
0
0
0
0
0017057.589000
Monitoring, Traffic Measuring and Implementation
350,000
200,000
250,000
100,000
100,000
Services
M010152.589000
Annual Paving & Sidewalk Repair Project
750,000
950,000
1,850,000
1,850,000
1,850,000
C010456.589000
Crosswalk Improvement and Repair Program - new
50,000
50,000
50,000
50,000
50,000
locations /infrastructure
M010456.589000
Crosswalk Improvement and Repair Program - maintain
50,000
50,000
50,000
50,000
50,000
existing locations /infrastructure
C010747.589000
Park Restroom Renovation for Hotchkiss, Marine and
0
886,250
119,064
1,442,850
0
Clover
M010085.589000
Facility Renewal Program
0
1,500,000
1,500,000
1,500,000
1,500,000
C014079.589000
New Elevators for Downtown Parking Structures 24,5
1,687,800
1,687,800
1,687,800
0
0
C017060.589000
Expo Maintenance Yard Buffer Park
144,108
0
2,430,188
0
0
C017061.589000
Expo Light Rail - Implementation Services
125,000
125,000
200,000
0
0
C017005.589000
Real -Time Beach Parking Signs
50,000
67,000
0
0
0
MFIMPAVE t a • • 1111pill
Attachment C
C014080.589000
Pier Ocean Front Walk Parking Structure
500,000
0
0
18,960,000
0
C019026.589000
Utility Undergrounding Street Lighting Replacement &
75,000
0
0
0
0
Panel Upgrades
C014071.589000
Bicycle Infrastructure
900,000
0
0
0
0
C014072.589000
Bicycle Education and Awareness
100,000
0
0
0
0
C017042.589100
Safe Routes to School Samohi
20,000
40,000
0
0
0
C017010.589000
Bicycle Technology Demonstration
29,885
0
0
0
0
C017073.589200
4th Court Bike Connection to Expo LRT and Pier
20,000
0
0
0
0
C010222.589000
Bike Network Linkages to Expo LRT
30,115
0
0
0
0
C010995.589000
Multi -Modal Travel & Parking System
27,182
265,583
0
0
0
C014073.589000
Bicycle Project Readiness and New Grant Match
650,000
0
0
500,000
0
C014051.589000
SMMUSD Planning & Design
451,356
0
0
0
0
C017072.589000
Speed Survey Update
150,000
0
0
0
0
P010130.589000
Santa Monica Playhouse
45,000
0
0
0
0
C010081.589000
Percent for Arts
161,495
84,202
0
0
0
C012001.589000
Demolition of buildings on City -owned property located
556,264
0
0
0
0
at 1334 5th Street & 1342 5th Street
C010326.589000
Parking Camera Enforcement
385,000
0
0
0
0
C018016.589000
Business License Software Upgrade
90,000
0
0
0
0
C010170.589000
Fire Vehicle Replacement Program
950,000
825,000
887,801
895,857
922,732
C018015.589000
Police / Fire Dept Video Storage Maintenance
100,000
75,000
75,000
75,000
75,000
C010162.589000
Tenant Improvements
1,496,000
0
309,000
200,000
200,000
M014078.589000
Swim Facilites Planned Maintenance Program
150,000
100,000
100,000
100,000
100,000
C010407.589000
Traffic Signal LED Replacement and Countdown
100,000
100,000
145,000
145,000
145,000
Installation
C010725.589000
Alley Renewal Program
175,140
0
250,000
250,000
250,000
C010462.589000
Kronos Distributed Timekeeping
15,000
35,000
100,000
M017071.589000
Surface Parking Lot Paving Program
300,000
20,000
300,000
300,000
300,000
C017022.589000
Borderline Neighborhood and Wilson Place
40,000
45,000
0
0
0
Improvements Project
C013140.589000
City TV Studio Equipment
450,000
0
0
0
0
C014020.589000
Fireview
38,942
0
0
0
0
C010834.589100
Wilshire and 3rd Streetscope Improvements
150,000
0
0
0
0
Total General Fund (01)
34,612,965
21,717,657
50,531,725
$1,205,244
10,457,483
Available Funds
34,612,965
21,717,657
12,195,000
12,195,000
12,195,000
Unfunded Need
0
0
(38,336,725)
(19,010,244)
1,737,517
Attachment C
H040235.589000
Citywide Housing Trust Fund
C048017.589000
Enterprise Resource Planning (ERP) System
C047069.589000
TRAFFIX Software Upgrade
C047045.589000
Michigan Avenue Bicycle Access - Neighborhood
0
Greenway
C040367.589000
Olympic Blvd mitigation fund projects
C040561.589000
Expo Commuter Bike Path
C047025.589000
Traffic Management Center
CHARNOCK (05)
C059035.589000 Booster Pump Expansion - Charnock Water Treatment
Facility
C050878.589400 Chomock Well Field Restoration Project
CLEAN BEACHES & OCEAN PARCEL TAX - MEASURE V (06)
C066024.589000
C066025.589000
C066017.589000
C066018.589000
C066020.589000
C066022.589000
C066023.589000
C060265.589000
Regional Implementation Plan
Kanter Canyon Watershed Trash Mitigation
Permeable Surface Alleys
Permeable Street Gutters
Parkway Infiltration Systems
Marine Park Retrofit
Storm Drain Infiltration Retrofit
Palisades Park Drainage /Erosion Control
500,000
500,000
500,000
500,000
500,000
3,700,000
0
0
0
0
175,000
0
0
0
0
15,000
0
0
0
0
22,817
153,400
0
0
0
230,000
0
0
0
0
110,000
0
0
0
0
4,752,817
653,400
500,000
500,000
500,000
400,000
0
0
0
0
25,000
25,000
0
0
0
425,000
25,000
1,221,000
221,000
221,000
221,000
221,000
1,5b0,00o
0
0
0
0
72,000
75,000
84,000
87,000
90,000
70,000
75,000
84,000
90,000
90,000
520,000
170,000
185,000
190,000
190,000
203,000
847,000
0
0
0
40,000
0
0
0
0
70,000
130,000
750,000
0
0
3,696,000
1,518,000
1,324,000
588,000
591,000
Attachment C
IS 110167.589000
Fleet Vehicle Replacement Program
0
158,045
158,045
158,045
158,045
IS 110006.589000
Telecommunication Services
1,878
1,925
1,973
2,032
2,093
IS 110003.589000
Computer Equipment Replacement Program
8,220
8,426
8,636
8,895
9,162
C110840.589000
Beach Restroom Replacement
263,000
1,017,000
0
0
0
C116011.589000
Universally Accessible Playground
206,893
0
0
0
0
C110081.589000
Percent for Arts
4,699
10,170
0
0
0
C110649.589000
Beach Parking Lot Improvements
250,000
250,000
250,000
250,000
250,000
0116012.589000
Beach Bike Path Signage and Wayfinding
23,000
0
0
0
0
C116037.589000
Beach Volleyball Courts and Lighting
0
70,000
0
0
0
C110758.589000
Refurbish Lifeguard Headquarters
150,000
100,000
100,000
135,000
0
907,690
1,615,566
518,654
553,972
419,300
HOUSING AUTHORITY (12)
IS120006.589000
Telecommunications Services
4,050
4,151
4,255
4,383
4,514
IS120003.589000
Computer Equipment Replacement Program
8,220
8,426
8,636
8,895
9,162
12,270
12,577
12,891
13,278
13,676
COMMUNITY DEVELOPMENT BLOCK GRANT - CDBG (19)
C196005.589000
Universally Accessible Playground
881,000
MISCELLANEOUS GRANTS (20)
C200777.589003
Bus Pads on Transit Routes - LR
400,000
350,000
0
0
0
C200397.589080
Bus Stop & Shelter Improvement Program
1,500,000
0
0
0
0
C200397.589090
Expo Maintenance Yard Buffer Park
250,000
0
0
0
0
H2O034413.589000
HOME Housing Trust Fund
570,000
570,000
570,000
570,000
570,000
C200397.589615
Citywide Cashiering Systems
6,000
0
0
0
0
C207040.589000
Colorado Avenue Esplanade Expo Green Streets
3,285,000
0
0
0
0
C207005.589100
Real -Time Beach Parking Signs
346,000
0
0
0
0
C207005.589000
Real-Tme Beach Parking Signs
104,000
488,000
0
0
0
C200995.589000
Multi -Modal Travel & Parking System
0
664,150
0
0
0
C207045.589000
Michigan Avenue Bicycle Access - Neighborhood
139,000
0
0
0
0
Greenway
C200418.589590
Bike Parking and Amenities - Prop C
60,000
60,000
75,000
150,000
150,000
C207030.589000
Traffic Signal Synchronization - Timing Plans
18,951
50,000
100,000
0
0
C208014.589000
No Net New Trips Toolkit - PropC
150,000
50,000
0
0
0
C208014.589100
No Net New Trips Toolkit -Metro
543,080
0
0
0
0
C204073.589100
Citywide Bikeshare - Metro
620,000
923,000
0
0
0
C204073.589200
Citywide Bikeshare - Prop C
150,000
150,000
0
0
0
Attachment C
MISCELLANEOUS GRANTS (20) - continued
C200418.589570
Bicycle Technology Demonstration - Prop C
90,115
0
0
0
0
C207029.589000
Bicycle Technology Demonstration - MTA
140,250
0
0
0
0
C200222.589000
Bike Network Linkages to Expo LRT - Prop C
0
461,387
880,157
0
0
C200222.589100
Bike Network Linkages to Expo LRT - Metro
45,174
692,081
1,320,234
0
0
C207042.589000
Safe Routes to School Samohi - SR2S Grant
149,000
731,000
0
0
0
C207042.589100
Safe Routes to School Samohi - Prop C
0
40,000
0
0
0
C207075.589100
Expo LRT Colorado Ave Transit Village - CFP
803,322
0
0
0
0
C207075.589200
Expo LRT Colorado Ave Transit Vllage - Prop A
365,588
0
0
0
0
M207009.589020
Advanced Traffic Management System (ATMS) - Phase
58,500
58,500
0
0
0
4c - Prop C
0207028.589000
Advanced Traffic Management System(ATMS) -Phase
886,000
0
0
0
0
4c - MTA
C200407.589306
Advanced Traffic Management System (ATMS) - Phase
1,000,000
0
0
0
0
3 - MTA
Bergamot Transit Village and Mixed Use Creative District
9,289
0
0
0
0
P206028.589000
Area Plan -HUD
C207042.589200
Bike and Pedestrian Training Pilot -SR2S Grant
148,000
49,000
0
0
0
C206038.589000
Bike Training for Middle School Students - CMAQ
64,000
21,000
0
0
0
C207074.589000
Downtown Specific Plan Environmental Impact Report -
601,000.
0
0
0
0
Metro Grant
C200561.589007
Expo Bike Path Local Match Obligation - Prop A
562,469
0
0
0
0
C204082.589000
Memorial Park Master Plan- Sustainable Communities
550,000
0
0
0
0
Prop 84 Grant
C200224.589116
Colorado Avenue South Side Pedestrian Lighting - Prop
1,050,000
0
0
0
0
A Rail Reserve
C207073.589100
4th Court Bike Connection to Expo LRT and Pier - TDA Art
25,000
0
0
0
0
3
4th Court Bike Connection to Expo LRT and Pier- Prop C
0
0
223,000
0
0
0207073.589200
C207011.589056
Bike Transit Centers -TDA Art 3
125,000
0
0
0
0
M200152.589770
Annual Paving & Sidewalk Repair - Prop C
0
450,000
600,000
600,000
600,000
C207041.589000
Lincoln Boulevard Resurfacing -STPL
1,250,000
0
0
0
0
C207041.589020
Lincoln Boulevard Resurfacing - Prop C
700,000
0
0
0
0
P200152.589000
Pavement Management System Update
150,000
0
0
0
0
C200652.589000
California Incline- Bridge Replacement
800,000
0
0
0
0
C206022.589000
Marine Park Retrofit
0
1,013,000
0
0
0
Attachment C
MISCELLANEOUS GRANTS (20) - continued
C206023.589000 Storm Drain Infiltration Retrofit 300,000 0 0 0 0
C200655.589000 Pier Bridge Replacement 300,000 950,000 6,250,000 0 0
18,314,738 7,771,118 10,018,391 1,320,000 1,320,000
BEACH HOUSE (24)
IS240167.589000
Fleet Vehicle Replacement Program
0
4,435
4,435
4,435
4,435
IS240006.589000
Telecommunication Services
4,875
4,997
5,122
5,275
5,434
IS240003.589000
Computer Equipment Replacement Program
6,260
6,417
6,577
6,774
6,977
M244078.589000
Swim Facilites Planned Maintenance Program
75,000
75,000
75,000
75,000
75,000
C240520.589000
415 PCH
200,000
0
0
0
0
0250136.589000
Water Main Replacement by Contractor
286,135
90,849
91,134
91,484
91,846
WATER (25)
IS250167.589000
Fleet Vehicle Replacement Program
328,536
328,536
328,536
328,536
328,536
IS250006.589000
Telecommunication Services
40,739
41,757
42,801
44,085
45,408
IS250003.589000
Computer Equipment Replacement Program
47,380
48,565
49,779
51,272
52,810
M250152.589000
Annual Paving S, Sidewalk Repair Project
300,000
300,000
300,000
300,000
300,000
M250193.589000
Water Main Replacement by City Forces
942,000
500,000
500,000
500,000
500,000
0250136.589000
Water Main Replacement by Contractor
3,395,500
2,941,000
3,191,250
3,192,290
1,618,000
C254032.589000
Pico Library Harvesting System
41,140
0
0
0
0
C250784.589000
San Vicente Water Booster Station Standby Generator
150,000
2,000,000
0
0
0
C250973.589000
Arcadia Reservoir Roof Spot Repairs
1,800,000
0
0
0
0
C257064.589000
EXPO Water Betterments
700,000
0
0
0
0
C259015.589000
SCADA System Upgrades - Water
76,000
76,000
0
0
0
C259039.589000
Modeling Software
180,000
0
0
0
0
C250388.589000
Automated Meter Reading for Water
78,000
1,000,000
1,000,000
1,000,000
1,000,000
C250785.589000
Northstor Software Upgrade for Water Billing Systems
50,000
0
0
0
0
0259003.589000 Hansen 8 Software Upgrade
C259040.589000 Valve Study and Valve Replacements /Additions for
Water System
34,000 0 0 0 0
50,000 250,000 250,000 250,000 250,000
8,213,295 7,485,858 5,662,366 5,666,183 4,094,754
Attachment C
IS270167.589000
Fleet Vehicle Replacement Program
1,517,406
1,517,406
1,517,406
1,517,406
1,517,406
IS270167.589000
Vehicle Replacement - New Vehicles
832,000
907,000
380,000
380,000
380,000
IS270006.589000
Telecommunication Services
7,079
7,256
7,437
7,660
7,890
IS270003.589000
Computer Equipment Replacement Program
34,230
35,086
35,963
37,042
38,153
C270227.589000
Refuse Container Replacement Program
768,000
806,000
863,000
911,000
951,000
C279036.589000
Refuse and Recycling Enclosures
90,000
90,000
90,000
90,000
90,000
C279037.589000
Commercial Compactor Service
797,000
29,000
29,000
29,000
29,000
C279038.589000
Mobile Video System for Collection Service Vehicles
0
150,000
0
0
0
4,045,715
3,541,748
2,922,806
2,972,108
3,013,449
PIER (30)
13300167.589000
Fleet Vehicle Replacement Program
0
28,712
28,712
28,712
28,712
IS300006.589000
Telecommunication Services
9,920
10,168
10,422
10,735
11,057
IS300003.589000
Computer Equipment Replacement Program
8,600
8,815
9,035
9,306
9,586
M304006.589000
Pier Infrastructure Improvements (Phase IV)
3,300,000
4,050,000
0
0
0
P309027.589000
Pier Master Plan
450,000
0
0
0
0
M304007.589000
Gangway Addition to the Pier
0
0
1,380,000
0
0
C304009.589000
Carousel Floor Replacement and Substructure Repair
25,000
'0
875,000
0
0
3,793,520
4,097,695
2,303,169
48,753
49,355
WASTEWATER (31)
-
IS310167.589000
Fleet Vehicle Replacement Program
174,378
174,378
174,378
174,378
174,378
IS310006.589000
Telecommunication Services
13,627
13,968
14,317
14,746
15,189
IS310003.589000
Computer Equipment Replacement Program
19,680
20,172
20,676
21,297
21,935
M310152.589000
Annual Paving & Sidewalk Repair Project
250,000.
250,000
250,000
250,000
250,000
C310947.589000
AB 1600 Wastewater Main Replacement
2,266,000
500,000
500,000
500,000
500,000
C310347.589000
Hyperion Capital Payment
2,494,000
3,145,000
3,643,200
4,016,880
3,874,770
C310628.589000
Wastewater Main Replacement by Contractor
2,857,000
500,000
500,000
500,000
500,000
C310774.589000
Preparation of PDR and Construction of MAPS
50,000
750,000
0
0
0
Improvements
C317064.589000
EXPO Wastewater Betterments
500,000
0
0
0
0
C314022.589000
SCADA System Upgrades - Wastewater
228,300
228,300
0
0
0
C319039.589003
Modeling Software
75,000
0
0
0
0
C310388.589000
Automated Meter Reading for Wastewater
0
1,000,000
1,000,000
1,000,000
1,000,000
Attachment C
C310785.589000 Northstar Software Upgrade for Wastewater Billing 50,000 0 0 0 0
Systems
C319008.589000
Hansen 8 Software Upgrade
34,000
0
0
0
0
C314060.589000
2330 Michigan Avenue Improvements
400,000
36.000
36,000
36,000
36,000
IS330003.589000
Computer Equipment Replacement Program
9,411,985
6,617,818
6,138,571
6,513,301
6,372,272
CIVIC AUDITORIUM (32)
Airfield Pavement Rehabilitation
456,000
250,000
250,000
250,000
250,000
IS320167.589000
Fleet Vehicle Replacement Program
0
17,423
17,423
17,423
17,423
IS320006.589000
Telecommunications Services
10,450
10,711
10,979
11,308
11,648
IS320003.589000
Computer Equipment Replacement Program
9,640
9,881
10,128
10,432
10,745
C336032.589000
Courtyard Offices Roof
20,090
38,015
38,530
39,163
39,816
AIRPORT (33)
IS330167.589000
Fleet Vehicle Replacement Program
0
55,374
55,374
55,374
55,374
IS330006.589000
Telecommunication Services
15,987
16,387
16,796
17,300
17,819
IS330003.589000
Computer Equipment Replacement Program
12,270
12,577
12,891
13,278
13,676
M330638.589000
Airfield Pavement Rehabilitation
456,000
250,000
250,000
250,000
250,000
M330642.589000
Airport Parking Lot Pavement Rehabilitation
300,000
0
300,000
0
0
C334023.589000
Airfield Lighting
149,000
0
0
0
0
C336031.589000
Airport Avenue Gunite Slope Repairs
0
0
0
350,000
0
C336032.589000
Courtyard Offices Roof
100,000
0
0
300,000
0
C336033.589000
Airport Buildings Rehabilitation
378,000
378,000
378,000
3,000,000
0
C336036.589000
Hangar Purchases
0
0
0
100,000
100,000
C336034.589000
Airport Avenue Sidewalk Repairs
0
0
0
300,000
0
C334081.589000
Airport Environmental Enhancements
20,000
0
20,000
100,000
100,000
1,431,257
712,338
1,033,061
4,485,952
536,869
CEMETERY (37)
IS370167.589000
Vehicle Replacement Program
26,953
26,953
26,953
26,953
26,953
IS370006.589000
Telecommunications Services
3,018
3,093
3,171
3,266
3,364
IS370003.589000
Computer Equipment Replacement Program
8,880
9,102
9,330
9,609
9,898
38,851
39,148
39,454
39,828
40,215
i • • • .r • r _ ..r.
Attachment C
IS410006.589000
Telecommunication Services
50,000
51,250
52,531
54,107
55,730
C410519.589000 -
Bus Replacement Program
7,901,646
1,100,000
18,312,000
4,812,000
2,699,200
C410106.589000
Bus Components Replacement Program
6,574,000
6,693,000
6,987,000
7,223,000
7,049,000
C410709.589000
Shop Equipment
355,000
360,000
365,000
370,000
375,000
C410099.589000
Forebox System
1,700,000
320,000
230,000
240,000
250,000
C410114.589000
Bus Stop Amenities
10,000
10,000
110,000
110,000
110,000
C410113.589000
Technology Equipment
3,691,013
579,036
415,973
694,948
293,146
C410107.589000
Yard Improvements
200,000
202,000
85,000
90,000
95,000
C410826.589000
Facility Upgrade and Renovation
646,294
684,000
672,000
670,000
673,000
C410115.589000
Service Vehicles
530,000
775,000
25,000
30,000
30,000
C410749.589000
Transit Center Project
150,000
150,000
150,000
150,000
150,000
C410458.589000
Downtown Transit Mall
10,000
10,000
10,000
10,000
10,000
C414015.589000
Safety & Security Project
200,000
210,000
220,000
230,000
240,000
C412076.589000
Transit Oriented Development (TOD)
0
440,000
430,000
430,000
100,000
C410956.589000
Prop 1 B Safety & Security
491,794
267,091
0
0
0
C410373.589000
Advanced Fleet Management System
150,000
150,000
150,000
150,000
0
C410877.589000
Dial -A -Ride Vehicle Replacement
50,000
50,000
50,000
0
0
C410100.589000
Radio Tower Equipment
80,000
80,000
80,000
80,000
80,000
C410104.589000
Campus Expansion
613,158
0
0
0
0
23,402,905
12,131,377
28,344,504
15,344,055
12,210,076
GAS TAX (43)
M430152.589000
Annual Paving Project
350,000
350,000
PARKS AND RECREATION (53)
C536009.589000
Signage Parks /Beach
40,000
0
0
0
0
C536002.589000
Park Restroom Renovation
112,000
0
0
0
0
C536030.589000
Marine Park Playground Retaining Wall
0
0
50,000
0
0
C530266.589000
Palisades Park Play Area
0
0
80,000
0
0
152,000
130,000
VEHICLE REPLACEMENT (54)
IS540003.589000
Telecommunications Services
5,297
5,429
5,565
5,732
5,904
IS540006.589000
Computer Equipment Replacement Program
9,640
9,881
10,128
10,432
10,745
C540167.589100
Annual Vehicle Replacement Program - New
0
0
5,202
0
0
C540167.589200
Annual Vehicle Replacement Program
1,976,744
2,497,434
8,074,528
3,211,413
3,604,324
1,991,681
2,512,744
8,095,423
3,227,577
3,620,973
Attachment C
M55000613.589000
Telecommunication Services
533,579
546,918
560,591
577,409
594,731
C55000313.589000
Computer Equipment Replacement Program
1,471,817
1,508,612
1,536,555
1,576,860
1,618,374
2,005,396
2,055,530
2,097,146
2,154,269
2,213,105
WORKERS' COMPENSATION (59)
IS590167.589000
Fleet Vehicle Replacement Program
1,910
1,910
1,910
1,910
1,910
IS590006.589000
Telecommunications Services
6,260
6,417
6,577
6,774
6,977
IS590003.589000
Computer Equipment Replacement Program
20,030
20,531
21,044
21,675
22,326
28,200
28,858
29,531
30,359
31,213
Total All Funds $ 118,773,570
$ 73,075,296 $ 119,837,356 $ 74,793,526 $ 45,615,402
FY 2011 -12 ADJUSTMENTS TO REVISED BUDGET
EXPENDITURE ADJUSTMENTS ($ in thousands)
GENERAL FUND
ATTACHMENT
Department
Description
Amount
Pu bile Works
-
$
1,200.0
Multiple_ Divisions
Warehouse closure supplies and Inventory expenses
1,200.0
Non Departmental
'i
!I $
8,000.0
All Other Transactions
One -time retirement paydown
8,000.0
TOTAL GENERAL FUND OPERATING
0000 __000
0000..
$
9,200.0
Balance Sheet Transfer
To release unspendable fund balance to recognise City Warehouse closure
(1,2000)
Balance Sheet Transfer
__..
To release assigned fund balance for one-time retirement paydown
_ 0000.
_0000
'
(8,000.0)
TOTAL BALANCE SHEET
_.__. _.. _
0.000. __. __.. __.........
$
(9,200.0)
_._. _..
TOTAL GENERAL FUND -
$
OTHER FUNDS
Department
Description
Amount
BEACH FUND(11)
'..
!.
Non - Departmental
$
33,8
All
Retirement paydown savings
33.8
HOUSING FUND (12)
Non - Departmental
! $
39.4
All _. __..
Retirement paydown savings __.. 0000
'�.
39.4
BEACH HOUSE FUND(24)
I
',
Non - Departmental
$
38.3
All _
Retirement paydown savings
0000.. _ 0__000_
38.3
WATER (25)
_ 0000.
Public Works
!
' $
1,174.4
Water (Capital Budget)
(Funds Council - approved groundwater remediation expenses; appropriates funds to June 14, 2011',
! staff report omission
!
560.0
Multiple Divisions
!. Warehouse closure related supplies and Inventory expenses
450.0
All
Retirement paydown savings
164.4
RESOURCE RECOVERY AND RECYCLING (27)
Non - Departmental
'.',
$
213.6
All _
Retirement paydown savings. _
213.6
PIER (30) _.
1 000_0
I.
Nan - Departmental
0000.
'. $
49.6
All
Retirement paydown savings
_ 0000. _..
49,6
WASTEWATER (31)
-
--
Non - Departmental
$
64.8
All
Retirement paydown savings
_
64.8
CIVIC AUDITORIUM (32)
--
Non-Departmental
All
Retirement
$
41.9
_ _..
paydown savings
41.9
AIRPORT (33)
Non - Departmental
!
j $
43.8
All _.. _
, Retirement paydown_ savings _._
'�'
43.8
CEMETERY(37) —�� —-
-- — -- - - -
—',
Non - Departmental
$
30.1
All
Retirement paydown savings
30.1
BIG BLUE BUS (41)
Non - Departmental
i
$
1,139.0
All
Retirement paydown savings _.
1,139.0
FLEET MANAGEMENT (59)
I
Non- Departmental
$
87.8
All _ _
Retirement paydown savings _. _.
87.8
RISK MANAGEMENT (58)
Non- Departmental
''.
'', $
5316
All
Retirement paydown savings
�,
53.6
0000.
TOTAL OTHER FUNDS OPERATING AND CAPITAL
_.
_.. 0000 _0000
$
3,010.0
•, a e
r r s
Attachment G
,,,
To establish the City's fiscal policies, which will assist in ensuring its long -term fiscal stability. These
policies are intended to provide direction so that the City's finances are managed in a
manner that will continue to provide for the delivery of quality services; maintain an
enhanced service delivery; ensure a balanced budget; and establish reserves necessary to
meet known and unknown future obligations.
In conjunction with the preparation of the City's budget, a series of fiscal policies are
recommended. Policies are an essential component of long -term forecasts and contingency
plans. We believe they will help provide critical analysis and sound review for budget
development decisions.
The following fiscal policies are recommended and, where necessary, will be explained in
more detail to follow. If followed, these policies will assist in times of economic distress.
Fiscal Policy Statements
General Policies
• The City will maintain sound financial practices in accordance with state law and direct
its financial resources towards meeting the City's long -term goals.
• The City will maintain and further develop programs to assure its long -term ability to
pay the costs necessary to provide the level and quality of service required by its
citizens.
Operating Budget Policies
• The City will adopt a balanced budget annually by June 30.
• Current revenues will be sufficient to support current operating expenditures.
• The City will estimate revenues using an objective and analytical process; in the case of
assumption uncertainty, conservative projections will be used.
• The City will forecast its General Fund and other major fund expenditures and revenues for
a five -year period and will update the forecast annually. The forecast will be taken
into consideration when preparing budget recommendations.
Revenue Policies
• The City will endeavor to maintain a diversified and stable revenue system to minimize
the short -term fluctuations in any one revenue source.
• The City will avoid targeting revenues for specific purposes whenever possible, allowing
maximum flexibility in funding decisions on an annual basis.
• One -time revenues will be used for one -time expenditures only.
• User fees will be adjusted annually by CPI and reviewed at least once every five years to
ensure that fees recover the costs of providing services.
Attachment G
• The City will investigate potential new revenue sources, particularly those which will not add
to the tax burden of residents and local businesses.
• The City will work proactively with the League of California Cities and local communities to
monitor legislation that may impact the City financially.
Expenditure Policies
• The City will maintain a level of expenditures that support the essential services and
promote quality -of -life to its citizens.
• Each enterprise fund should reflect the true costs of operation, including direct and indirect
charges for services.
Debt Policy
• Capital projects may be funded on a pay -as- you -go basis or using debt proceeds.
Capital budgeting is limited by the availability of revenues and bond proceeds.
The ability to meet debt service requirements will act as a ceiling on capital
programming. Because capital expenditures produce long -term benefits, they can
appropriately be funded by debt, which can lead to a more equitable tax burden
across generations of citizens and taxpayers. However, pay -as- you -go financing
provides flexibility when the economy or revenue growth slows. Therefore, the City's goal
is to maintain a balance between pay -as- you -go financing and debt financing for
capital projects.
• When the City finances capital projects by issuing bonds, it will pay back the bonds within a
period not to exceed the expected useful life of the project.
• When possible, the City will identify a source of repayment for General Fund supported
bonds and monitor the source of repayment in the future to ensure it is sufficient to
meet debt repayment requirements.
• The City may choose to issue securities that pay a rate of interest that varies
according to a pre- determined formula or results from a periodic remarketing of the
securities. Such issuance must be consistent with applicable law and covenants of
pre- existing bonds, as well as the City's creditworthiness objectives. The City will
budget for interest expense based on an evaluation of current market rates with an
allowance for potential increases in rates, and will monitor and adjust the budget if
needed.
Fund Policies
*The City will maintain at the end of each fiscal year a General Fund Operating
Contingency at a level that is equal to at least 15 percent of the following year's
General Fund annual operating and General Fund Revenue supported capital
expenditure budget as originally adopted by Council. Council approval will be required
before expending funds from the Operating Contingency.
• In addition to the General Fund Contingency, the City's goal is to maintain an Economic
Uncertainty balance operating with the level to be established as needed.
Attachment G
• The City will maintain a balance in the General Fund for earned vacation benefits of
General Fund employees. Compensated absences for all General Fund employees are
recorded in the respective funds.
• The City will maintain a capital /maintenance fund balance to be determined as part of
the annual budget adoption. The capital /maintenance balance is to be made
available by Council appropriation to meet unanticipated, unscheduled, and /or
un programmed capital and maintenance needs of City infrastructure and facilities.
This balance is intended to be used for major capital repair where facility failure,
unexpected hazards, or destruction of City property has occurred and where repair or
replacement is not planned within the established capital, operations, or other
replacement funds.
Capital Improvement Policies
. The City will coordinate preparation of the Capital Improvement Budget with
preparation of the Operating Budget. Future operating costs associated with new
capital improvements will be projected and included in the Operating Budget forecasts.
• The City will identify estimated costs and potential funding sources for each proposed
capital project before it is submitted to Council for approval.
• The City administration will identify, for Council consideration, the least costly financing
method for all new projects.
Accounting, Auditing & Financial Reporting Policies
• The City's accounting and financial reporting systems will be maintained in
conformance with generally accepted accounting principles and standards of the
Government Accounting Standards Board.
• A Comprehensive Annual Financial Report will be prepared and audited by a qualified
independent public accounting firm.
Fund Balance Classifications
The City's fund balance is made of the following components:
• Non - spendable fund balance typically includes inventories, prepaid items and other items,
that by definition cannot be appropriated
• The restricted fund balance category includes amounts that can be used only for
the specific purposes stipulated by constitution, external resource providers, or through
enabling legislations
• The committed fund balance classification includes amounts that can be used only for the
specific purposes determined by a formal action of the City Council. The City
Council has authority to establish, modify, or rescind a fund balance commitment.
• Amounts in the assigned fund balance classification are intended to be used by the City
for specific purposes but do not meet the criteria to be classified as restricted or
committed. The City Manager or designee has the authority to establish, modify or
rescind a fund balance assignment.
Attachment G
• Unassigned fund balance is the residual classification for the City's funds and includes all
spendable amounts not contained in the other classifications.
The City considers restricted or unrestricted amounts to have been spent when an expenditure is
incurred for purposes for which both restricted and unrestricted fund balance is available.
The City's committed, assigned, or unassigned amounts are considered to have been spent
when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund
balance classification could be used.
Investment Policies
• An investment policy will be submitted annually to the City Council for review and
adoption.
• The City will invest public funds in a manner that will provide a market rate of return after
ensuring optimum safety and meeting the daily cash flow demands of the City.
ATTACHMENTJ1
FY 2011 -15 Human Services Grants Program
Year 2: Proposed FY 2012 -13 Funding Levels & Amendments
On June 21. 2011, Council approved the Final Proposed FY 2011 -15 Human Services
Grants Program (HSGP), which identifies each nonprofit organization, its City funding,
description of program activities and any special funding conditions. The program goals
and funding levels established in the FY 2011 -15 HSGP serve as a framework for
continued grant funding over a four -year period. Each year of the funding cycle, grants
are considered for renewal contingent upon available resources (with possible cost of
living adjustments), effective program performance, ability to meet existing and
emerging priority community needs, and City Council approval.
The FY 2012 -13 HSGP proposed amendments include:
1. Grantee Cost of Living Adjustments (COLA): All grantees are recommended
to receive a 2.5% COLA. Specific funding levels for FY 2012 -13 for the HSGP
are listed in Attachment J2.
2. Good Neighbor Agreements (GNA): Currently, homeless services providers
are required to develop and implement a Good Neighbor Agreement (GNA). A
GNA is a voluntary yet specific agreement developed by the agency in
consultation with neighbors (residents and businesses.) The GNA articulates
mutual responsibilities for ensuring a safe, well- maintained neighborhood, and
compatible service operation. The GNA process creates an opportunity for
improved communication and problem solving and is considered a best practice
in community based non - profit management. In FY 2012 -13, staff recommends
a full review and strengthening of existing GNAs as well as requiring all HSGP
recipients to establish a GNA for their service delivery location(s). Exceptions
may be requested by grantees if a GNA is not relevant to a particular agency.
3. WISE & Healthy Aging — Transition of City Operation of Senior Services:
On April 24. 2012, Council approved the concept and funding for improved and
streamlined older adults /senior services. In FY 2012 -13, funding is
recommended to fully implement the transition of service delivery to WISE &
Healthy Aging, including $150,000 to operate the Senior Center and $114,189 for
improvements to the Ken Edwards Center (KEC). Over time, programming at the
KEC will include a one stop social service and educational center. It is intended
that the current Senior Center will offer an array of classes and cultural events for
adults of all ages including seniors. Additional outreach and planning is underway
to make this a well communicated and smooth transition. The Commission for
the Senior Community is actively involved in these efforts.
4. Pico Youth and Family Center (PYFC): Last Chance Agreement As detailed
in Attachment J3, City staff recommends that PYFC funding be contingent upon
the PYFC Board agreeing to the addition of independent oversight to increase
accountability with a re- focusing of service delivery for the most vulnerable gang
involved youth ages 16 -24.
ATTACHMENT J2
Proposed Grantee Funding for FY 2012 -13
Human Services Grants Program (HSGP)
Contract #
Agency I Program
FY 2012 -13
9405 (CCS)
Center for Civic Mediation
Youth Peer Mediation and Conflict Resolution
$
52,364
9402 (CCS)
Chrysalis
Santa Monica Employment Center
$
284,116
9403 (CCS)
CLARE
Clarity for Youth
$
41,239
Coordinated Case Management
$
118,194
9404 (CCS)
Common Ground
HIV, Hepatitis C & Substance Use Safety Net Services
$
92,250
9405 (CCS)
Connections for Children
Child Care Subsidy and Family Support
$
851,172
Kindergarten Readiness in Santa Monica
$
44,996
9407 (CCS)
Family Service of Santa Monica[Vista del Mar
Agency -Based Services
$
62,610
Early Intervention & Violence Prevention Preschool
$
70,577
Edison Language Academy Elementary School
$
59,867
Muir and McKinley Elementary School
$
99,865
SAMOHI Counseling & Case Management
$
42,968
9408 (CCS)
The Growing Place
Marine Park Child Development Center
$
169,506
9409 (CCS)
Jewish Vocational Service
Youth Employment
$
51,743
9410 (CCS)
Legal Aid Foundation of Los Angeles
General Community Legal Services
$
410,118
Domestic Violence Clinic
$
78,856
9411 (CCS)
Meals on Wheels West
Home - Delivered Meals
$
48,488
9423 (CCS)
New Directions
Supportive Housing
$
42,823
9412 (CCS)
OPCC
Access Center
$
235,945
Daybreak Day Center and Shelter
$
233,515
Safe Haven
$
121,794
Sojourn Services
$
63,846
Interim Housing & Wellness
$
854,402
Westside Domestic Violence Network
$
7,037
ATTACHMENT J2
9414 (CCS) Saint John's Child and Family Development Center
Youth Development Project
$
272,790
Rogers Learning Community Elementary School
$
59,867
9415 (CCS)
St. Joseph Center
Family Self Sufficiency
$
176,925
Homeless Prevention &Stabilization in Housing
$
375,532
Shelter Plus Care
$
39,377
Supportive Housing
$
60,758
9416 (CCS)
Santa Monica College
Pico Promise
$
155,230
NEW
Social and Environmental Entrepreneurs
Pico Youth and Family Center (July — December)
$
157,610
Pico Youth and Family Center (January — June;
$
157,610
contingent upon meeting funding conditions)
Organizational Development Consultant
$
25,000
9417 (CCS)
Step Up on Second
Sanctuary
$
154,141
Step Off the Streets
$
97,525
9418 (CCS)
Upward Bound House
Family Place Transitional Housing
$
15,375
9419 (CCS)
Venice Family Clinic
Primary Health Care to Low - Income / Uninsured Residents
$
96,381
9420 (CCS)
Westside Center for Independent Living
Home Access Program
$
36,644
Independent Living Services
$
164,130
9421 (CCS)
Westside Food Bank
Emergency Food Distribution
$
104,521
9422 (CCS)
WISE & Healthy Aging
Adult Day Care
$
131,428
Care Management
$
205,000
Congregate Meals
$
233,567
Paratransit
$
285,289
Senior Peer Counseling
$
92,207
Senior Center Operations
$
150,000
WISE Connections
$
46,125
9399 (CCS)
WISE & Healthy Aging
KEC Facility Improvements
$
114,189
ATTACHMENT J3
Social and Environmental Entrepreneurs — Pico Youth and Family Center
Proposed FY 2012 -13 Funding Conditions
Organization Oversight and Financial Accountability
1. The PYFC shall establish a PYFC Advisory Board that will:
a. Maintain a minimum of twelve (12) members on the Board at all
times and submit updated Board Rosters including the names,
home addresses, phone numbers and work affiliations of each
member;
b. By July 16, 2012 submit to the City a set of bylaws to guide the
PYFC Advisory Board;
c. Hold monthly Advisory Board meetings with a quorum in
attendance;
d. By July 16, 2012, approve a detailed fundraising plan and timeline
that ensures compliance with the FY 2012 -13 Budget Cash Match
in the Contract Agreement;
e. Approve and oversee PYFC staff, programming and operations;
f. Guide the PYFC administration;
g. Oversee PYFC fundraising activities;
h. Participate in PYFC Advisory Board trainings provided by the
Organizational Development consultant; and
i. By October 15, 2012, submit an evaluation of the Executive
Director to SEE.
2. By June 29, 2012, SEE will contract with an Organizational Development
Consultant to provide SEE and the PYFC Advisory Board with:
a. Assistance with oversight of the PYFC Executive Director;
b. Training for PYFC staff and Advisory Board in program
development, leadership, and agency oversight including specific
benchmarks to increase administrative capacity and program
refocus;
c. Monthly progress reports on PYFC organizational benchmarks to
SEE, the PYFC Advisory Board and the City;
d. On September 17 and November 15, 2012 deliver written
assessment to date of the PYFC's organizational health and
sustainability including achievement of benchmarks to SEE, PYFC
Advisory Board, and the City; and
e. On September 17 and November 15, 2012, with .SEE, the
Organizational Development Consultant will conduct a 360 degree
interview process among PYFC staff, the PYFC Advisory Board,
SEE and the City to gather input on the general status of PYFC
programs and operations.
1
ATTACHMENT J3
The PYFC Advisory Board, PYFC Executive Director and City Staff will
participate in the selection of the Organizational Development
Consultant.
3. Provide fiscal sponsorship and administrative services to the PYFC
including:
a. By June 29, 2012, develop and sign a Memorandum of
Understanding (MOU) stipulating the relationship, roles and
responsibilities between SEE and PYFC;
b. Operate an accounting system that is in accordance with generally
accepted accounting principles and work with the PYFC Executive
Director and current PYFC CPA to ensure a seamless transition of
accounting services;
c. By August 6, 2012, submit PYFC's FY 2011 -12 Year -end Program
and Fiscal Status Reports;
d. By November 15, 2012, submit an annual agency audit for
FY 2011 -12 performed by an Independent Certified Public
Accountant;
e. Allocate up to 6.5% of total PYFC revenues for fiscal and
administrative oversight;
f. Provide consultation necessary to maintain the viability of PYFC's
501(c)(3) status;
g. Administer all PYFC's agency revenues;
h. By August 15, 2012, submit a plan and timeline for PYFC Advisory
Board member recruitment and compliance of consistent
membership of 12 Board members; and
i. Submit monthly Program Status Reports and Bi- monthly Fiscal
Status Reports, on time, accurate and complete, signed by the SEE
Executive Director, PYFC Executive Director and PYFC Advisory
Board Chair:
i. Monthly Program Status Reports shall include thorough
PYFC Advisory Board Meeting minutes for each month;
status of meeting organizational benchmarks, progress of
Program Plan outcomes, fundraising plan, Board
membership, and board and staff training:
1. July Report due August 15, 2012
2. August Report due September 17, 2012
3. September Report due October 15, 2012
4. October Report due November 15, 2012
5. November Report due December 17, 2012
6. December Report due January 15, 2013
ii. Bi- monthly Fiscal Status Reports shall include updates on
adherence to the fundraising plan.
1. July /August Report due September 17, 2012
2. September /October Report due November 15, 2012
3. November /December Report due January 15, 2013
2
ATTACHMENT J3
Refocus of Program and Collaborative Partners
1. By June 21, 2012, SEE, in collaboration with PYFC Advisory Board and
Executive Director, shall submit a final FY 2012 -13 Program Plan and
Budget that includes:
a. Clear and measureable outcomes that assess and document
program impact;
b. Program planning that clearly defines the target population,
articulates the needs to be addressed; cites and applies best
practices research on effective programs; and sets up benchmarks
that lead to successful program outcomes;
c. Adherence to the targeted population of older youth and young
adults ages 16 -24 most at risk of gang violence and incarceration,
with a minimum of 75% between the ages of 18 -24 years, including
formerly incarcerated youth, serious habitual offenders and those
on parole or probation;
d. 100% Santa Monica program participant eligibility defined as an
individual whose permanent address is in Santa Monica; or a
student currently attending a Santa Monica public school in the
SMMUSD; or a youth, age 16 -24, who last attended a Santa
Monica public high school in the SMMUSD;
e. A team of key service delivery partners (i.e. Saint John's Child and
Family Development Center, to County Probation, SMPD,
SMMUSD, Jewish Vocational Service, and related social services);
f. A schedule of Center and program hours of operation (any changes
to the operating hours require City approval; and
g. PYFC staffing schedules must provide for on -site program
supervision during all program operating hours including special
events and off -site activities by at least one full -time paid staff
member from among the following positions: Executive Director,
Program Manager or Case Manager.
2. SEE and the PYFC shall provide written notice to the City prior to
establishing any changes in staffing plans, target populations, service
levels or scope of service delivery.
3
ATTACHMENT J4
Proposed Grantee Funding for FY 2012 -13
Organizational Support Program (OSP) Cultural Grants
Contract #
Agency / Program
FY 2012 -13
2291
18'h Street Arts Center
$
34,000
2295
California Heritage Museum
$
19,500
2294
Highways Performance Space
$
26,000
2292
Madison Project/The Broad Stage
$
15,000
2299
Morgan- Wixson Theatre
$
5,000
2298
Ruskin Group Theatre
$
5,000
2300
Santa Monica History Museum
$
6,100
2290
Santa Monica Museum of Art
$
60,000
2296
Santa Monica Playhouse
$
19,500
2297
Santa Monica Symphony
$
26,500
2293
Virginia Avenue Project
$
28,000
10 ATTACHMENT K
Recreation & Parks commission
1685 Main Street
PO Box 2200
Santa Monica, California 90407 -2200
City of
Santa Dlfondea'"
February 28, 2012
Mayor and City Council Members
City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Subject: 2012 -13 Budget Priorities: Recreation and Parks Commission Recommendations
Dear Mayor Bloom and Council Members:
The Recreation and Parks Commission greatly appreciates the City Council's unwavering commitment to
Santa Monica's parks and beach and your sustained support of the array of community recreation
programs offered to our residents and visitors. At its February 16, 2012 meeting the Commission
reviewed the FY11 -13 biennial budget priorities and discussed both short and long term goals. The
Commission adopted a motion setting forth the following budget priorities for your consideration.
Park Plannine
® Ensure that adequate funds are identified to support the sustained operation and maintenance
of Palisades Garden Walk/Town Square at a level commensurate with its unique and world class
design.
® Continue to actively plan for park use at the former Fisher Lumber site adjacent to Memorial
Park and for the development of playing fields in the Civic Center as described In the Civic
Center Specific Plan.
® Consider allocating funding for the design and development of a children's playground at the
northern end of Palisades Park.
® Build upon the successful implementation efforts that have been accomplished to date since
adoption of the Bike Action Plan by supporting all efforts to advance the current timeline for the
implementation of a bikesharing program in Santa Monica.
® As Development Agreements are negotiated, prioritize increased and improved open space
Including but not limited to the development of pocket parks, expanded community gardens
and bicycle connections.
tel: 310 458 -8310
ATTACHMENT K
• Continue to prioritize sustainable design and accessibility and inclusivityfor all Santa Monica
residents as part of improvements to parks and recreation facilities.
• Ensure that future development of the 4`h /5`h and Arizona site incorporates ample publicly
accessible green space.
Recreational Use
• Continue to support the joint use of recreation facilities at Santa Monica - Malibu Unified School
District school campuses including the possibility of providing community use hours at the
Lincoln Middle School pool inthe future.
Within available resources identify opportunities to integrate more live performances and group
fitness activities in Santa Monica's parks.
Urban Forest
• As responsible stewards, support the implementation of the policies outlined in the Urban
Forest Master Plan to protect, enhance and diversify the City's urban forest by continuing to
identify adequate resources for tree maintenance and tree planting on city streets and in City
parks and open spaces.
On behalf of the Recreation and Parks Commission, thankyou for your consideration of these
recommendations.
Sincerely,
Phil Brock
Chair
cc: Rod Gould, City Manager
Recreation & Parks Commissioners
' JUN 12 ZOiZ
i)FF���F �F
June 7th C F ;, r,
Mayor Bloom and City Council - 2012 JU'! All, 10� 16
City of Santa Monica Awr", `itv]t.5. CAMP
1685 Main Street, Room 209
Santa Monica, CA 90401
Re: City Budget Review 6/12/12
Mayor Bloom and Honorable Councilmembers:
At your May 22nd budget study session City staff suggested deferring the
costs of a study of the Bergamot Area Infrastructure Assessment &
Upgrades. The Planning Commission is eagerly awaiting the completion of
the Bergamot Area Plan to provide guidance for our review of projects in the
Bergamot Transit Village and Mixed Use Creative Districts. As an analysis
of infrastructure needs is a key component of this plan, we urge you to
reinstitute funding for this study.
We also noted at your May 22nd hearing that circulation and open space
improvements are being delayed due to current fiscal constraints and
consequently suggest the following revenue enhancements to expedite these
essential projects:
1. Adoption of a Transportation Impact Fee, as recommended by the
Commission on March 14th, 2012. This item was moved from your May
calendar and is currently scheduled for your August 14th hearing. Such a fee
will generate as much as $60 million in additional revenue between now and
2030 to be used for much - needed capital projects to enhance mobility. For
instance, had such a fee been applied to the recently approved project at
2300 Wilshire it would have yielded approximately $770,000.
2. A review of the Parks and Recreation Facilities Tax, as suggested by the
Commission in May of 2009 (see attachment). This fee, established in 1973
at $200 per new housing unit and never adjusted for inflation, would be
worth roughly $1000 in today's dollars. For example, application of the
current fee on the proposed 486 units at the Village Trailer Park site yields
$97,200, hardly enough to provide for the open space needs of these
potential new residents while an inflation - adjusted fee would generate
roughly $500,000.
JUN 12 ZO'tZ
ADD -TO 9 -A
3. Likewise, an adjustment of the Housing and Parks Project Mitigation
Measures which is an open space fee levied on new office space, and
application of that fee to creative office space, which is currently exempt
from such a levy, would yield additional revenues for sorely needed parks
and recreation facilities.
4. Finally, it may be prudent to look at an upward revision of the Parking
Facilities Tax. The LUCE acknowledges that appropriately pricing parking
will encourage use of alternative modes of transportation, so in increase in
this tax would be consistent with our adopted circulation strategies.
Additional revenues from this tax could be use to fund real time parking
signage and other tools to reduce downtown congestion.
Sincerely,
t� f
f
Gerda Newbold
Chair of the Santa Monica Planning Commission
Ted Winterer
Vice -Chair of the Santa Monica Planning Commission
May 11, 2009
Mayor Genser and City Council
City of Santa Monica
1685 Main Street, Room 209
Santa Monica, California 90401
Re: Parks and Recreation Facilities Tax
Mayor Genser and Honorable Councilpersons,
The Planning Commission is recommending that your body review the City's
Parks and Recreation Facilities Tax structure. According to the Municipal Code
Section 6.80, the Tax was implemented to offset the impact of increase density
on the community and directed the tax to "be used solely for the acquisition,
improvement and expansion of public park, playground and /or recreation
facilities." In essence, this tax attempts to increase parks space to accommodate
increased population.
Unfortunately, the current fee, $200.00 per unit, raises concern among the
Commission that this tax is not appropriately offsetting this impact. As you are
aware the ability to create additional open space is a key component of a
successful LUCE document, which proposes density increases around
commercial and transit nodes, Commiserate with the increase density we also
need to provide publicly accessible open space adjacent to such developments.
The current Tax is not offering the City any realistic ability to meet the intent of
the Code provision or the spirit of the LUCE.
Consequently, we urge you to review this Tax. When considering this fee we
suggest that the new fee be proportional to the size (number of bedrooms or
square footage) of the unit and that a balance is found between mitigating the
impact without creating a new impediment to the City's housing production.
rely,
}Ries
the Santa Monica Planning Commission
Reference Resolution Nos.
10684 (CCS) through
10689 (CCS), 87 (HAS),
252 (PAS), 8 (SAS), and
Contract No. 9605 (CCS)