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City of
Salta Monica'
City Council Report
City Council Meeting: January 24, 2012
Agenda Item: 5—
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Big Blue Bus Administration Building Improvements Agreement
Modification
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a third modification to
Contractual Services Agreement No. 9260 in the amount of $27,577 (includes a
10% contingency) with Design Space Modular, a California -based company, for
the demobilization of temporary trailers which housed the Big Blue Bus staff
during the administration building construction. This will result in a new contract
in the amount of $366,299.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The Big Blue Bus administration building construction began on December 20, 2010,
and was completed on December 2, 2011. During construction, the dispatch and
operations staff were temporarily housed in trailers on the Big Blue Bus campus. Now
that the project is complete, the temporary trailers are no longer needed. A third
modification is necessary to demobilize the trailers. The cost to demobilize the trailers
is $27,577, for a new total contract amount of $366,299.
Discussion
During the construction of the Big Blue Bus administration building, staff was
temporarily relocated to the Airport and some remained onsite. Those who remained
onsite were housed in temporary trailers leased by the City.
1
On August 10, 2010, Council approved Contractual Services Agreement No. 9260
(CCS) in the amount of $253,000 with Design Space Modular for the temporary trailers.
Due to project delays, Council approved a four -month lease extension in the amount of
$56,800 on June 14, 2011, and another two -month lease extension in the amount of
$28,922 on August 23, 2011, for a total contract amount of $338,722.
Now that the project is complete and the Big Blue Bus staff have moved into the newly
renovated administration building on December 2, the temporary trailers can be
removed. The cost to demobilize the temporary trailers is $27,577, which includes a
10% contingency.
Financial Impacts & Budget Actions
The contract modification to be awarded to Design Space Modular is $27,577 (includes
a 10% contingency), for a new contract total of $366,299. Funds are available in the
FY2011 -12 budget in account C410104.589100.
Prepared by: Karen Domerchie, Project Manager
Approved: Forwarded to Council:
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Ma in Pastucha Rod Gould
Director of Public Works City Manager
2
Reference Amended
Contract No. 9260 (CCS).