sr-062811-3vCity Council Meeting: June 28, 20'1x1
Agenda Item: 3 V
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Citywide Graffiti Removal Services
Recommended Action
Staff recommends that the City Council award Bid #3046 to Graffiti Control Systems, a
California-based company, to provide citywide graffiti removal services for three years in
an amount not to exceed $230,256.
Executive Summary
The City provides graffiti removal services for public and private property in Santa
Monica. Due to the amount of graffiti that occurs in the City annually, the services of a
contractor are needed to supplement the efforts of City staff in removing graffiti. Graffiti
Control Systems is recommended to provide graffiti removal services for an amount not
to exceed $230,256 for three years.
Discussion
The Facilities Management Division provides graffiti removal services for public and
private property within Santa Monica, removing approximately 21,000 instances of
graffiti per year. Graffiti Control Systems has supplemented the effort of City staff by
providing ,graffiti removal and pressure washing services focusing on the Pico
Neighborhood since April 2006. Additionally, Graffiti Control Systems began
documenting Santa Monica graffiti removals in July 2010 using the online Tracking
Automated and Graffiti Removal System (TAGRS) program. This system is currently
used by the Los Angeles -and Orange County Sheriff's Departments and other law
enforcement agencies to track and prosecute tagging activities. Graffiti can be
photographed, mapped and labeled; the corresponding data can be mined and shared
with other agencies to predict and analyze tagging patterns.
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It is anticipated that the Santa Monica Police Department (SMPD) will begin using
TAGRS in partnership with the Los Angeles County Sheriff's. Department during
FY2012-13. At that time, Facilities Management staff will begin documenting graffiti
removals into TAGRS for analysis by SMPD staff.
Vendor Selection
In April 2011, the City issued Notices Inviting Bids to provide graffiti removal services
citywide in accordance with City specifications. The notice was published in the Santa
Monica Daily Press and posted on the City's website. The following three bids were
received and publicly opened on April 26, 2011:
Bidder Hourly Rate
Urban Graffiti Enterprises, Inc. $ 52.00
Graffiti Control Systems $ 61.50
Mr. Window Cleaning $ 65.00
Graffiti Control Systems is recommended as the best bidder based on hourly rate,
quality of services offered, and direct experience with the TAGRS system. Graffiti
Control Systems will train staff to use the system at no additional charge. Staff
contacted. reference agencies and all respondents reported that work performed by
Graffiti Control Systems was completed satisfactorily. Staff also verified with the
California Contractors State License Board that Graffiti Control Systems license is
current, active, and in good standing. Graffiti Control Systems would facilitate the City's
internal integration into TAGRS as required at no additional charge. It is expected that
Graffiti Control Systems would perform approximately 3,500 removals per year based
on one truck operating three days per week.
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.Financial Impacts & Budget Actions
The purchase order amount to be awarded to Graffiti Control Systems for athree-year
term is $230,256. Annual expenditures are estimated at $76,752. Funds in the amount
of $76,752 are included in the Proposed Budget for FY2011-12 and FY2012-13 in
account 01484.544220. Budget authority for subsequent years will be requested in
each biennial budget cycle for Council approval
Prepared by: Shidan Adlparvar, Facilities Management Superintendent
Approved:
,~
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MartinPastucha
Director of Public Works
Forwarded to Council:
~_ ~ "'~~
Rod Gould
City Manager
Attachments: A -Bid Summary
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ATTACHMENT A
BID #3046
BID CLOSE DATE: 04/26/11 TITLE: PROVIDE GRAFFITI REMOVAL SERVICES AT VARIOUS CITY OF SANTA MONICA LOCATIONS AS REQUIRED BY FACILITIES
MANAGEMENT.
Mr. Window Cleaning?,
Lake Elsinore, CA ~ Graffiti Control Systems
N. Hollywood; CA Urban GraffiGEltt~rprises, Inc. i
Azusa, C?A ,
PRICING:
HOURLY RATE
PRICING (PERIOD 1: 07/01/11-06/30/12):
$65.00
$61.50
$62 (FOR 3 DAY/WEEK SERVICE)
$42 (FOR 5 DAY/WEEK SERVICE)
PAYMENT TERMS; NET 30 NET 30 NET 30
RENEWAL OPTIONS:
PERIOD 2 (07/01/12-06/30/13):
SAME PRICE, TERMS, & CONDITIONS
SAME PRICE, TERMS, & CONDITIONS PRICE TO INCREASE WITH LIVING WAGE
INCREASE
PERIOD 3 (07/01/13-06/30/14):
SAME PRICE, TERMS, & CONDITIONS
SAME PRICE, TERMS, & CONDITIONS PRICE TO INCREASE WITH LIVING WAGE
INCREASE