sr-032310-1d~r City Council and
~,tY °, Redevelopment Agency Report
Santa Monica
City Council Meeting: March 23, 2010t--~
Agenda Item: ~ ~ b~
To: Mayor and City Council
Chairperson and Redevelopment Agency Members
From: Lee E. Swain, Director of Public Works
Subject: Award of Contract for Parking Structure No. 2 Seismic Retrofit Project
Recommended Action
Staff recommends that the City Council:
1) Authorize the City Manager to negotiate and execute. a construction contract with
ICON West, Inc. in the amount $1,726,667 plus a 10% contingency, for a total
amount not to exceed $1,899,334;
2) Authorize the City Manager to negotiate and execute a construction management
agreement with Beezley Management in the amount of $175,000 plus a 10%
contingency of $17,500 for a total amount not to exceed $192,500;
3) Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority;
4) Authorize the City Manager to execute a Cooperation Agreement between the
City and the Redevelopment Agency for payment of the costs associated with the
seismic retrofit of Parking Structure No. 2; and.
5) Adopt a resolution finding that the seismic retrofit of Parking Structure No. 2 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Staff recommends that the Redevelopmen# Agency:
1) Authorize the Executive Director to execute a Cooperation Agreement between
the Redevelopment Agency and the City for payment of the costs associated with
the seismic retrofit of Parking Structure No. 2; and
2) Adopt a resolution finding that the seismic retrofit of Parking Structure No. 2 is of
benefit to the Earthquake Recovery Redevelopment Project area.
Executive Summary
Parking Structure No. 2 suffered damage as a result of the 1994 Northridge Earthquake.
In 1999, a seismic evaluation identified a number of structural deficiencies within the
structure and recommended measures to improve its structural performance. The
proposed construction contract includes seismic upgrades to Parking Structure No. 2 in
response to the recommendations identified in the 1999 seismic evaluation. The work
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on Parking Structure No. 2 is anticipated to commence in spring 2010 and be completed
in winter 2011.
Discussion
Parking Structure No. 2, located on the east side of Second Street between Wilshire
Boulevard and Arizona Avenue, was constructed in 1967 and expanded in 1973. It is
nine levels above ground and has a capacity of approximately 660 parking spaces. The
seismic retrofit of Parking Structure No. 2 will include strengthening the existing walls,
foundation, columns, and connections. The project also includes modifications of
existing architectural, electrical, mechanical, and plumbing elements related to the
seismic retrofit work. Work will be scheduled to maximize access to spaces within the
structure during construction activity.
Previous Council Actions
On February 28, 2006, City Council approved the Downtown Parking Program-a
strategic plan to retrofit Parking Structure No's 2, 4 and 5; to rebuild. Parking Structure
No's 1, 3 and 6; and to add additional parking resources in the downtown area.
Contractor/Consultant Selection
A Notice Inviting Bids for the construction contract was posted on the City's website and
published in the Santa Monica Daily .Press on January 4 and 6, 2010. Bid packages
were reviewed by 88 prospective contractors and sub-contractors. The City Clerk's
Office received 13 sealed bids that were publicly opened by the Deputy City Clerk on
January 28, 2010. The 13 bidders were:
Company Name
ICON West, Inc.
West Valley Investment Group
USS Cal Builders
Accent Builders, Inc.
Bid Amount
$1,726,667
$2,160,500
$2,195, 000
$2,374,000
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Company Name Bid Amount
Western Group, Inc. $2,450,000
Sea Pac Engineering, Inc. $2,430,000
Tiffany Group, Inc. $2,522,062
Mackone Development, Inc. $2,568,000
DELMAC $2,582,000
Trimax Construction Corp. $2,780,000
AWI Builders, Inc. $2,847,911
Southwest General Engineering $2,868,000
TLD Construction, Inc: $2,919,800
Bids were evaluated based on competitive pricing, direct experience on similar projects,
qualifications in respect to ability, capacity, skill to complete the work, materials, the
ability to perform the service promptly, financial resources, reputation, and the ability to
provide future maintenance if needed.
Staff recommends ICON West, Inc., based on their lowest bid price,, quality of service
offered, and experience with similar projects completed. Their recent experience
includes construction of a new multi-level temple with subterranean parking in Norwalk,
seismic upgrades of a four-story housing structure for University of California Los
Angeles, and a gymnasium and parking lot for Inglewood Middle School. Staff
contacted the agencies representing these projects; all respondents reported that the
contractor's quality of work was beyond satisfactory arid the work was completed in a
timely and cost-efficient manner. The California Contractors State License Board
verified that the Contractor's license is active and in good standing.
Construction Management Selection
On January 4, 2010, the City requested Statements of Qualifications for construction
management services for Parking Structure No. 2 Seismic Upgrade. The request for
Statements of Qualifications was advertised on the City's website and on Planet Bids.
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A total of 10 firms submitted Statements of Qualifications, which were reviewed and
rated by Public Works staff. Selection criteria included experience on similar projects,
technical competence, staffing capacity, project approach and planning, contract
dispute experience, quality control, cost control, qualification of proposed staff, and the
ability to meet required time frames. The top three firms were invited to interview with
the City. Staff from Public Works completed these interviews on February 10, 2010.
Beezley Management is the top ranked firm. Beezley Management supplied the City
with a list of similar projects for the Los Angeles Dodgers, University of California Los
Angeles, Warner Bros., and Crescent Hotel. Beezley Management has a proven record
of successful budget and schedule management.
Beezley Management is recommended as the best proposer to provide construction
management and construction inspection services. Their services will include
construction management and continuous inspection of the contractor's work. City staff
contacted reference agencies and all respondents reported that the firm provided
exceptional construction management and inspection services.
Redevelopment Considerations for Parking Structure No. 2
As the owner of Parking Structure No. 2, the Redevelopment Agency is authorized by
the State of California Health and Safety Code Section 33400 to maintain, manage, and
repair the structure. A Cooperation Agreement between the Redevelopment Agency
and the City will allow the City to carry out the seismic retrofit of Parking Structure No. 2
with the Redevelopment Agency's funding of those costs. To use redevelopment funds
for the seismic retrofit of Parking Structure No. 2, the City Council and Redevelopment
Agency must make the appropriate findings as required by the Health and Safety Code
Section 33445. The attached resolutions find that: 1) the use of these funds is a benefit
to the Earthquake Recovery Redevelopment Project area; 2) no other reasonable
means of financing for the improvements are available; 3) the payment of funds for the
Project will assist in the elimination of one or more blighted conditions inside the
Earthquake Recovery Redevelopment Project area by assisting in the elimination of one
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or more of the conditions resulting from the 1994 Northridge Earthquake disaster; and
4) the Project is consistent with the Redevelopment Agency's Five-Year Implementation
Plan.
Financial and Budget Actions
Funds for construction and construction management services in the .amount of
$2,091,834 are available in Account # 0170621:589000 for the Parking Structure No. 2
Seismic Retrofit.
Prepared by: Alex Parry, Architect
Approved:
Director of Public Works
Forwarded to Council:
Ro -Gould
City Manager
Attachments:
A: City Council Resolution
B: Redevelopment Agency Resolution
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Reference Contract Nos.
9188 (CCS), 9189 (CCS),
and 9190 (CCS/RAS).
Reference Resolution Nos.
10464 (CCS) and 520
(Ras)