sr-071409-1d~®
~;~YO, City Council Report
Santa Monica
City Council Meeting: July 14, 2009
Agenda Item: ~ ° ~
To: Mayor and City Council
From: Jory Wolf, Chief Information Officer
Subject: Contract with PSSI to provide Software Maintenance for Fire and Police
Departments' Computer Aided Dispatch and Records Management
Systems
Recommended Action
Staff recommends the City Council authorize the City Manager to negotiate and execute
an agreement with Public Safety Systems, Inc. (PSSI) to begin software maintenance
for the Fire Department's Computer Aided Dispatch and Records Management systems
and to continue software maintenance for the Police Department's Computer Aided
Dispatch and Records Management systems for a total amount not to exceed $560,000
over the next five years.
Executive Summary
Prior to an agreement with the City of Los Angeles to provide dispatch services for the
Santa Monica Fire Department, the City had purchased, licensed and operated software
provided by PSSI for Fire dispatch and records management operations. Upon
commencement of the outsourced dispatching function, the City ceased annual
maintenance payments to PSSI for Fire dispatch software. Due to the reactivation of
the Fire Department's dispatching operations, it is necessary to re-establish regular,
annual maintenance payments for software support from PSSI.
Discussion
The software licenses previously purchased by the City for Fire Computer Aided
Dispatch and Records Management are perpetual and require no renewal. However, in
order to receive regular software updates and critical support, the City must enter into a
software maintenance agreement with PSSI for those products. Additionally, software
maintenance payments for related PSSI products used successfully by the Police
Department for over 15 years must continue.
Financial Impacts & Budget Actions
Software maintenance costs covering Police and Fire PSSI systems for fiscal year
2009-2010, funded via 01304.533580 (Police) and 01316.555010 (Fire), are as follows
Fire Police Total
FY 2009 - 2010 $40,855 $55,000 $95,855
Funding for future fiscal years will be included in each year's proposed budget.
FY 2010 - 2011 $49,825 $57,775 $107,600
FY 2011 - 2012 $52,350 $60,700 $113,050
FY 2012 - 2013 $55,000 $63,725 $118,725
FY 2013 - 2014 $57,775 $66,925 $124,700
Prepared by: David Yeskel, Systems Analyst
2
Approved: Forwarded to Council:
Reference Contract No.
9087 (CCS).