SR-303-002 (14)
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council Meeting: February 13, 1990
Santa Monica, California
TO:
Mayor and City Council
FROM:
city Staff
SUBJECT:
Award of Contract for Installation of Ballfield Lights
at Clover Park
INTRODUCTION
This report recommends that the City council award a contract for
installation of ballfield lights at Clover park to Dewco General
contractors and Developers, the lowest responsible bidder, in the
amount of $169,825.00, contingent upon approval of the lighting
design by the Federal Aviation Administration (FAA).
BACKGROUND
This project involves the installation of new field lights for
evening and night-time use of the soccer and baseball fields in
the Clover Park Extension.
It also includes re-lamping, re-
aiming,
and installing new glare shields to the existing
ballfield lights. These glare shields will be added to reduce the
amount of light diffused upwards and thereby comply with safety
precautions as requested by the Santa Monica Municipal Airport.
At a public hearing of the Recreation and Parks Commission held
on August 22, 1985, the plans for the Clover Park Extension were
approved with a recommendation to include field lighting. since
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that time, staff has pursued funding for installation of the
lights in addition to determining the appropriate lighting design
which would satisfy the concerns of both the Federal Aviation
Administration and the residents of the surrounding area. In
1989, funds were made available for the field lighting through a
"Per-Capita Grant" from the California Wildlife, Coastal and
Conservation Bond Act of 1988 in the amount of $284,000.
The contract documents called for a base bid with two alternates.
Alternate 1 is for the addition of safety cages on the new light
poles for safety and ease of maintenance. Alternate 2 includes
re-lamping of the existing field lights in Clover Park.
An application was filed with the FAA seeking approval of the
lighting design. Receipt of an approved application is expected
in the near future. Staff believes that the contract should be
awarded at this time since it is anticipated that FAA approval
will be received prior to the date on which construction is
scheduled to commence.
A Notice Inviting Bids was published in the Evening Outlook on
December 6 and 7, 1989, and in five construction journals. The
Notice was also sent to nine minority business associations.
plans and specifications were issued to twelve general contrac-
tors. Bids were opened and read publicly on January 9, 1990 by
the Deputy City Clerk.
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Five bids were received as follows:
CONTRACTOR BASE BID ALT. #1 ALT. #2 TOTAL BID
Dewco General Con- $154,325 $15,000 $ 500 $169,825
tractors and Dev.
Electro Constr. 158,977 9,100 1,900 169,977
Corp.
Mel Smith Elec., 162,262 12.054 2,301 176,617
Inc.
California Electr. 164,500 12,000 2,500 179,000
Services
Electrical Systems 239,000 20,000 10,000 269,000
Engr. Co.
City Engineer'S $175,000 $20,000 $5,000 $200,000
Estimate
Upon review of the total bid amounts, both alternates were
included.
The low bidder is Dewco General Contractors and
Developers.
staff has checked the references provided and found
Dewco's work to be satisfactory.
BUDGET/FINANCIAL ANALYSIS
Funds Required
Contract
$169,825.00
Contingencies
25,000.00
$194,825.00
Appropriation authority for the project is available in account
number 20-740-511-26790-8910-99179 in the amount of $194,825.
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RECOMMENDATIONS
It is recommended that the City Council:
1. Award a contract for the installation of ballfield lights at
Clover Park, including construction of the two alternates, to
Dewco General Contractors and Developers, the lowest respon-
sible bidder, in the amount of $169,825.00, contingent upon
approval of the lighting design by the Federal Aviation
Administration, and;
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instruction
on Change Orders.
Prepared by: stanley E. scholl, Director of General services
Desi Alvarez, City Engineer
Holly ACkley, Acting civil Engineer Associate
[ballstaf]
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