SR-301-004 (22)
City Council Meeting: November 8, 2005 Santa Monica, California
TO: Mayor and Councilmembers
FROM: City Staff
SUBJECT: Modification to Contract with Chris Fonner for Computer Services in
Support of the Santa Monica Homeless Services Network
INTRODUCTION
This staff report recommends that City Council authorize the City Manager to negotiate
and execute a two-year extension to professional services contract 8407 (CCS) with
Chris Fonner for computer services in support of the Santa Monica Homeless Services
Network in an amount not to exceed $105,600.
BACKGROUND
The City of Santa Monica installed a computerized network in 1995 for homeless
services agencies to track unduplicated clients, their demographics and outcomes. The
network, which links 13 programs and 85 workstations in 7 agencies, is supported by a
technical computer support services consultant, Chris Fonner. Mr. Fonner was selected
in 2003 through a competitive process. Council approved a one-year contract for
technical support services with Chris Fonner on November 9, 2004 in the amount of
$66,000 (subsequently amended to $57,200), which expired on October 31, 2005.
DISCUSSION
The City has received a renewable grant that includes support for a computerized case
management system from the U. S. Department of Housing and Urban Development
(HUD), through the Los Angeles Homeless Services Authority for the period of
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November 1, 2005 through October 31, 2006 and anticipates an additional renewal
through October 31, 2007.
Mr. Fonner’s familiarity with the Santa Monica network and the unique customizations to
the software program, make extension of his contract desirable. The current rate for the
computer support services to be delivered under the contract is for an amount not to
exceed $4,400 per month. Services include system administration, report programming,
technical support to agency staff, and training to agencies.
BUDGET/FINANCIAL IMPACT
The services are funded entirely through HUD. Funds in the amount of $52,800 for
November 1, 2005 through October 31, 2006 are available at account number
012627.544390 75211W. An appropriation of the additional $52,800 in Federal funds
for November 1, 2006 through October 31, 2007 will be requested during the City’s
FY06/07 budget process.
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a two-year extension to Contract 8407 (CCS) with Chris Fonner for computer
services in support of the Santa Monica Homeless Services Network in an amount not
to exceed $105,600.
Prepared by: Barbara Stinchfield, Director, Community & Cultural Services
Mona Miyasato, Acting Manager, Human Services Division
Stacy Rowe, Human Services Administrator
Setareh Yavari, Sr. Administrative Analyst
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