SR-6C (41)
.
6"
PURCH PW BR sd f \flnan8900ce\purch\strfrpts\srbd2600 ~
Council Meeting January 28, 1997 Santa Monica, Californ ,V
JAN 2 8 1997
TO Mayor and City Council
FROM: City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Three (3) New
Forklifts, Bid #2600
I ntrod uctlon
This report concerns award of bid to furnish and deliver three (3) new forklifts, (2 CNG-
powered and one (1) propane-powered) for the Solid Waste Management and Fleet
Management DiVISions, Environmental and Public Works Management Department
($45,52829), and Events FaCilities DIVISion, Community and Cultural Services
Department ($22,764 14) In the total amount of $68,292 43, Including sales tax
Back~round
In response to published Notices Inviting Bids (published October 21 and 22, 1996) to
furnish and deliver three (3) new forklifts (2 CNG powered, 1 Propane powered) In
accordance With City speCifications, bids were received and publicly opened and read
on November 6, 1996 Proposal forms were mailed to two vendors and notices were
advertised In accordance With City Charter and MuniCipal Code provIsions Two
proposals were received as follows'
- 1 - 6"
,~
,~
JAN 2 8 1997
-
..
Total Amount
mcludmg tax
Vendor all (3) vehicles
Yale/Chase Matenal Handling $68,292 43
PaCific Coast Forklift $77,382 90
The three forklifts are for CIVIC Audltonum, Solid Waste and Fleet Management Each
are used to move pallet of supplies, large matenal, and stage equipment The forklifts
with rotator Will replace outdated ones used by the Solid Waste and Fleet Management
DIvIsions Two of these units Will be dedicated CNG-powered forklifts The rotato r
allows for ease of operation to lift and dump trash The propane forklift WIll replace the
one used at the CIVIC Audltonum It must be propane due to fuelmg restnctlons
Currently there are no CNG capabilities at the CIVIC Audltonum A propane-powered
unit IS eaSily refueled (additional tanks) and Will not disrupt the day-to-day operations
The purchase of the two (2) CNG-powered and one propane-powered forklifts IS
consistent With the City'S reduced emiSSion fuel policy
Staff has evaluated the low bid and finds that It meets City speCifications
Budget/Financial Impact
Fiscal Year 1996/97 appropnatlon authonty for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20097-8900-99167 "Fleet Vehicle
Replacement Program - All Funds"
- 2-
.
Recommendation
It IS recommended that the award of Bid #2600 be made to Yale/Chase Matenal
Handling In the total amount of $68,292 43 including applicable tax, as the lowest
responsible bidder
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed, Buyer
- 3-