SR-6F (26)
G,F
AVG 1 0 ..
CCS EVFAC TGV TGV F \CIVIC\SHARE\EVENTS\XMRUN99 SR
City Council Meeting August 10, 1999 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Approve an Alternate Race Route and a Race Fee
WaIver for the 22nd Annual Christmas Venice-Manna 5/1 OK Run on
December 11, 1 999
INTRODUCTION
The City has received a request from Harvest Home, a Santa MOnica-based nonprofIt
organization, to conduct a race on a route other than one of the City's authorized race
routes and to have the $10,000 race fee waIved The following report descrrbes thIS
event and recommends approval of the alternate route and a waiver of the entIre race
fee with City establIshed condItIons.
BACKGROUND
Resolution number 7011 ICeS) outlines procedures and criteria for conducting running
races In Santa Monica and deSignates the approved City courses The Council,
however, IS authorized to approve other running race routes The resolution also
establishes a $10,000 race fee In addition to requIring that race organizers bear all
costs Including police, Slgnage, notification flyers mailed to affected reSidents,
barricade rentals, and other related expenses
1
bF
AUG 1 0 \f'~;
DISCUSSION
The organizers of this runmng race have requested December 11, 1999, as the date
for their 22nd annual 5/1 OK race which will run from 8 00-11 00 a.m The requested
race route, which has been the same for over 12 years, starts and finishes m Santa
MOnica but predominately takes place In the City of Los Angeles ThiS event benefits
Harvest Home, a Santa MOnica-based chanty The route IS as follows
The race starts on Barnard Way at Ocean View Park, south to Manne Street. east
to NeIlson Way then south on Neilson Into the City of Los Angeles The return route
uses the same part of Neilson Way, Manne Street, and Barnard Way
The race route, mcludmg the area north of Ocean View Park to PacifiC Avenue, will be
closed from 7 00 to 11 00 a m Race organIzers WIll be reqUIred to notify all
businesses and residents along the requested route about the street closure at least
two weeks pnor to the race
In the past, Council has approved a waiver of the race fee The race organizer IS
requesting that Council approve a waIver of the race fee As In prevIous years, they
are prepared to pay for all other costs associated wIth race Staff IS revIewing event-
related practices, regulations, and fees and antiCIpates bringing necessary ordinance
and resolution changes to Council In the next few months So long as It IS understood
by the race organizers that fees may be reinstituted for the next race, staff
,::
recommends a waiver of the race fee for the 1999 race provided that all other
conditions are met and costs covered
BUDGET ARY IFINANCIAL IMPACT
Harvest Home will assume and pay for all direct event costs
RECOMMENDA TION
City staff recommends that the attached resolution authorrzlng the proposed race route
and a waiver of the race fee be adopted by the City Council
Prepared by Barbara Stinchfield, CCS DIrector
Carole Curtin, Event FacIlities Manager
Tnnle Garda-Valdez, Community Events Liaison
Community and Cultural Services
'le''1sed 7:16"99
<
.
l
CCS EVFAC TGV TGV F iCIVIC\SHARE\EVENTS\XMRUN99 RES
Council Meetmg August 10 1999 Santa MOnica. Callforma
RESOLUTION NO 9428
(CITY COUNCil SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA AUTHORIZING HARVEST HOME TO CONDUCT THE 22nd
ANNUAL CHRISTMAS VENICE/MARINA 5/10K RUN ON DECEMBER
11. 1999 ON A ROUTE OTHER THAN ONE OF THE OFFICIAL CITY
ROUTES AND WAIVING THE RACE FEE
VVHEREAS. pursuant to Section 3 of Resolution Number 7011 (CCS). the CIty
Council may authorize a race route different from the offiCial City race routes set forth
therein
NOW THEREFORE. THE CITY COUNCil OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS
SECTION 1 On December 11 1999, between the hours of 800 a m and
1 ~ 00 a m participants In the 21st Annual Chnstmas Venice/Manna 5/10K Run may, and
are 1ereby authonzed to conduct a running race along the followmg route
The race starts on Barnard Way at Ocean View Park south to Manne Street, east
to Neilson VI/ay then south on Neilson mto the City of Los Angeles The return route
uses tne same part of NeIlson Way. Manne Street. and Barnard Way
SECTION 2 Permission to conduct the running race IS granted upon the
follOWing conditIons
T
,
-
.
f
A Harvest Home will notify all resIdents and businesses along the race route
and one block east, north and south, In wntmg of the event at least two
weeks In advance of the event
B Harvest Home will not use amplified sound pnor to 7 00 a m and must
ensure that set up crew IS as qUiet as possIble prror to 7 00 a m
C The Santa MonIca Police Department will provide the necessary number of
Police Officers for crowd and traffic control along the race route and the
actual cost will be paid by Harvest Home
0 Staff/volunteers WIll be positioned along the route to gUide runners, help
enforce regulations, and be available to handle potential problems
E Harvest Home will place and remove directional sIgns In accordance wIth the
City-approved srgnage plan
F Harvest Home Will pay for barrrcade and cone rentals for marking the course
and Will ensure that they are staged prior to the race and removed
ImmedIately after the race
G Harvest Home WIll be responsible for plckmg up all event-generated htter
from Ocean View Park and along race route
H Harvest Home WIll pay for the services of a bus rerouting supervisor
I Harvest Home shall prOVide a certIficate of liabIlity and partiCipant Insurance
for One Million Dollars ($1,000,000) per occurrence, naming the City of
Santa MOnica, Its City Council. boards and commiSSIons, officers. agents,
employees and volunteers as additional Insureds
,..,
-
;
t
J Harvest Home will execute an "Indemmty and Hold Harmless" Agreement
with th e City
SECTION 3 The race fee IS hereby waived for the 22nd Annual Christmas
Vemce/Manna 5/1 OK Run race Race fees may be reinstItuted In the future If any changes
are made to the CIty's laws and regulations relating to special events
SECTION 4 The City Clerk shall certrfy to the adoption of this ResolutIon,
and thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
.
.1
\' r< /11.80
~: :1 J U,iL "1t.i.A fJ (
'MARSHA JONE:S' MOUTRIE
City Attorney
~e' ":" ~s<;~
....
,)
~
f
Adopted and approved this 10th of August. 1999
- I ---.,., - --
I - l \ I I ~ '_/j ,--
~ ... . .....-.....- ... .
i
\Pam O'Connor, Mayor
I, Mana M Stewart. City Clerk of the City of Santa MOnica, do hereby certify that
the foregoing Resolution 9428(CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 10th of August, 1999. by the following vote
Ayes Council members Holbrook. Rosenstem. McKeown. Feinstein.
Mayor Pro Tern Genser. Mayor O'Connor
Noes Council members
Abstarn CouncIl members
Absent Council members Bloom
ATTEST
~
---
~ w ...:::G . .., ~
~
Mana M Stewart, City Clerk