SR-6-J (93)
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MAY ~ " 'Q91
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GS:SES:LR:jam/CC1247.word.engine Santa Monica, California
Council Meeting: May 14, 1991
TO: The Mayor and City Council
FROM: City staff
SUBJECT: Recommendation to Appropriate Funds and Award a
Contract for Improvements to Reconstruct Second and
Third Courts
INTRODUCTION
This report recommends that the City Council award a contract for
the Improvements to Second and Third Courts located in the
Bayside District to Sully-Miller Contracting Company the lowest
responsible bidder in the amount of $ 785,488.00 and authorize
the appropriation of $ 1,000,000.00 from the existing Third
Street Mall COP bond proceeds.
BACKGROUND
On August 12, 1986, the City council adopted the Third street
Mall Specific Plan which established a comprehensive program for
the revitalization of the Third Street Mall. Implementation of
recommendations made in the Plan led to the design and
construction of the Third Street Promenade. This multi-faceted
improvement project included improvements to Parking Structure 5,
rebuilding Third street and provided for landscape and street
furniture elements.
Part of the design for the Promenade included the reconstruction
of the alleys in the District. As the project developed, it was
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decided that the alley repaving would be the final construction
phase for public improvements in the Bayside District.
DISCUSSION
Design and construction drawings for the alley repaving were
prepared by the City Engineer's office with input from the
Bayside District Corporation and the city's Department of
Community Development. The design concept calls for the alley to
be constructed of scored concrete, enhanced with brick areas
around doorways and in the areas leading from the parking
structures to the alley passageways.
To further enhance the aesthetic quality of the repaved courts,
drought tolerant vine planters will be located adjacent to the
six parking structures and in the public right-of-way adjacent to
selected properties. These planters will be located to provide
for maximum "greening" of the Courts. A drip irrigation system
for the planters is incorporated in the contract. The design was
reviewed by the Architectural Review Board and approved ln
concept February 4, 1991.
BID PACKAGE
The Notice Inviting Bids was pUblished on March 15 and 16, 1991,
in the Evening Outlook and in four construction journals. The
notice was sent to eight WMBE associations. Plans and
Specifications were issued to 14 contractors. Bids were opened
and read publicly by the Deputy city Clerk on April 29, 1991.
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Five bids were received as follows:
Sulley-Miller Contracting Co. $ 785,488.00
Excel Paving Company $ 875,838.50
Damon Construction Co. $ 1,002,372.00
Nobest Incorporated $ 1,143,250.00
Shawnan Corporation $ 1,369,000.00
city Engineer's Estimate: $ 900,000.00
CONSTRUCTION MITIGATION
To lessen the total impact on the District, construction will be
completed in five phases with no more than two blocks being
impacted at one time.
Construction is scheduled to start in the 2nd week in June, with
completion anticipated prior to the Thanksgiving Holiday.
A trash collection plan has been established which provides for
the use of 32 to 95 gallon wheeled containers to be used by
businesses during the repaving. Containers will be provided by
the City at no charge. Staff will coordinate with the contractor
to mitigate the effects of construction on major Promenade
events. A monthly flyer to merchants and a construction
"Hotlinell will be provided by the Bayside District corporation.
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BUDGET/FINANCIAL ANALYSIS
Staff is requesting that the city Council appropriate
$1,000,000.00 from Third street Mall COP bond proceeds held by
the Trustee, First Interstate Bank of America. After
appropriation funds will be available in Account
01-720-263-20091-8900-99009 to be expended as follows:
Construction contract. . . . . . . ~ 785,488.00
Construction Management. . . . . . 50,000.00
Contingencies. . . . . . . . . . . 164,512.00
TOTAL FUNDS REQUIRED $ 1,000,000.00
RECOMMENDATIONS
It is recommended that the City Council:
1. Authorize the appropriation of $1,000,000.00 of existing
Third street Mall COP bond proceeds being held by the
Trustee, First Interstate Bank of America to Account No.
01-720-263-20091-8900-99009; and
2. Award a contract for Improvements to Second and Third
Courts in the Bayside District to SUlly-Miller Contracting
Company, the lowest responsible bidder, in the amount of
$785,488.00; and
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3. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instructions
on change orders.
Submitted by: stan Scholl, Director of General services
Darrell George, Economic Development Manager
Dave Britton, Acting city Engineer
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