SR-6-D (98)
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JAM 1 2 1999
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Council Meeting January 12, 1999 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute a
Purchase Order with Motorola, Inc to ProVIde an Annual Maintenance
Agreement for Repair of Motorola Communication Equipment and Notify
Council of an Exception to Resolution No 8966(CCS)
Introduction
ThiS report recommends award of a purchase order to Motorola, Inc to proVide an annual
maintenance agreement for repair of Motorola communication equipment for the Fire
Department In the total amount of $28,001 28 including applicable sales tax
Background
Motorola, Inc IS the manufacturer and mamtenance service proVider for vanous
commUnication eqUipment used by various City departments Independent Motorola
authOrized repair service prOVIders do not support Motorola commUnication base stations
and other highly speCialized equipment used by the C,ty Due to the senSitive and
speCialized nature of the City-owned Motorola commUnicatIon equipment which Includes
public safety systems, staff recommends contracting directly With Motorola to maintaIn and
repair thiS equipment All parts reqUired to repair Motorola equipment are manufactured
by Motorola
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JAN 1 2 1999
Ordinance Number 1743 (CCS) , Section 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exception to competitive bidding when Items or services are
purchased from a sole source manufacturer
On November 28, 1995, CouncIl adopted Resolution No 8966 (CCS) "Establlshmg a
Policy for the City of Santa Monica Prohlbltmg Contracts for Personal Services and
Purchase of Commodities from Companies Domg Business In or With Myanmar (Burma) "
This policy allows the City Manager to approve an exception when It IS In the Interest of
public health, safety or welfare and the service or commodity cannot be reasonably
obtamed from any other source The City Manager has approved this purchase as an
exception to ResolutIon No 8966 (CCS)
Staff has evaluated the quote submItted by Motorola, Inc and fmds that It meets CIty
specifications
Budget/Fmanclal Impact
Fiscal Year 1998-1999 appropriation authonty for this purchase IS In the Support Services
DIvIsion, Fire Department, account number 01-310-316-00000-3312-00000
Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
purchase order with Motorola, Inc to provide an annual maintenance agreement for
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repairs of Motorola commUnication equipment In the total amount of $28,001 28, mcludmg
applicable sales tax
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
Ettore Berardinelli, Fire Chief
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