SR-6-N (47)
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Purch PW DH br F \FINANCE\PURCH\STFRPTS\SRBD2751 WPD
Council Meetmg June 22, 1999 Santa Monica, California
(oN
TO Mayor and CIty CounCIl
FROM City Staff
SUBJECT Recommendation to Award Bid to FurnIsh and Deliver One Gasoline
Powered Modular MobIle Production Van, Bid #2751
Introduction
This report recommends award of bid to furnish and deliver one gasolme powered
modular mobIle productIon van for the Cable TV DIvISIon, CIty Manager's OffIce, In the
total amount of $90,60525, including applicable sales tax
Background
The modular mobIle production van wIll replace a 1982 Ford van as part of the Vehicle
Replacement Program The van Will be used to produce multIple camera, on-location,
freld productions
In response to published Notices InViting Bids (published March 1 and 2, 1999) In
accordance wrth City speCIfications, bIds were received and publicly opened and read on
March 30, 1999 Proposal forms were mailed to SIX vendors and notices were advertised
In accordance With City Charter and MUniCipal Code proVISions Four proposals were
received as follows
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VENDOR
AMOUNT
$ 90,605 25
$121,97935
$124,898 28
$135.312 50
Gerling and Associates, I nc
BAF Communications, Inc
Frontline Communications Corp
Shook Electronrcs USA, Inc
The purchase of this gasoline powered vehicle IS consistent with the CIty'S reduced
emiSSions fuel policy There IS no CalifornIa Air Resources Board (CARB) approved
conversion kit avaIlable for thiS vehicle at thiS time, and there IS no estimate of when a
CARB approved conversion kit will be available to convert thiS vehicle to compressed
natural gas
Staff has evaluated the low bid and finds that It meets City speCifications
Budaet/FlnanclallmDact
Fiscal Year 1998-99 appropriation authority for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20099-8900-99167, "Fleet Vehicle
Replacement Program"
Recommend atlon
It IS recommended that the award of Bid #2751 be made to Gerling and Associates, Inc In
the total amount of $90,605 25, Includmg applicable sales tax, as the lowest responsible
bidder
Prepared By Diane Howell, Buyer
Ralph Merced, Fleet Mamtenance Superintendent
Pam Wortham, PurchaSing Agent
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