SR-6-D (10)
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, . Santa Hon.a,
GS: 5S : N~-1. dd California (0-1)
Council Xeeting January 25? 1982
~P5 -00S- JAN 2 6 1982
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~ TO: Mayor and City Counell
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~ FROB: City St"aff
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\1 SuBJECT: Request for Appropriation of $60,000, Waiver of
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formal Bids and AULhorizatlQn of Loan froill Sewer
~ Fund to Refuse ~und for Refuse TrucK Tractor
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, Introduction
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~. This is a request ~o purchase one reruse truck tractor lmITLediate:y
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~J for approxlmately $60,000. A portion of 1982/83 Refuse revenues
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:~ wll1 be used to repay the Sewer Enterprise fund.
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Background
~i This request for a purchase or a Refuse Transfer truck tractor
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!~ l. The County SaniLaLion<District landflll In Mission Canyon
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closed January 9, 19.82. This necessitates a trip of 30
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i.~( additional mlles to the more distant valley Reclamation
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;~ Center landflll In Sunland. Three or the ~ive truck tractors
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'J. (see attached schedule) currently being used are beyond their
<4 useful life and are requirlng lncreasing amounts of repair
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..,. cost plus downtime.
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1 2. This sltuatlon was antic~pated by Staff at least one year
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The 19.81/82 budget request ~ncluded a request to
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".1 purchase two new truck tractors. Only one unit was approved
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'.i ~nd it was formally bid and ordered in July, 1982. This
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3 unit has not yet been delivered. Delay of 6 to 9 months is
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q common for th~s type of equipment.
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~ , JAH ~ 6 t982
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,. ?<layor and .y .
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To: CouDell -2-
3. The longer haul to the landfill requires that four tractor/
traller combinatlons be available to he.ndle the daily tonnage
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or re:-ilse. In the past, three combinations were sufficient.
Currently there are =lve tractors) three of "'Ihich are beyond
\lseful life. One neVI unit is expected to be delivered within
, 60 days. The arrival of this unit will mean three sound units
. available. Four are needed with a fifth good unit as a
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1 backup.
4. Research by the Mechanical Malntenance Division has determined
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that there are at least three acceptable truck tractors of
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1 varlOU3 manufacturers in inventory and avallable ~o:P immediate
de1iveroy. This is a highly unusual sltuation as 1:he City
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usually has to \.;ai t for sucn unlts to be manufactured.
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Council's approval of this reque st and expeditious purchaslng
, "viII enable the refuse operation to
process acqulre a new
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1 truck/Lractor wlthin 60 to 90 days.
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Recommendation
1 l- It 15 recommendatlon that the City Council approve the use
i of approxlmately $60,000 of Sewer Enterprise funds to purchase
one Refuse Transfer truck tractor. If approved, the se funds
will be repald to the Sewer Enterprlse fund wlth a portion of
19.82/83 Refuse Enterprise revenue s .
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j 2. Approve Resolution waiving Formal Bids and City i1anager to
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1 negotiate and execute purchase order for one truck 1:'ractor.
~ 3. Appropriate $60,000 for the purchase of one truck tractor.
~ Prepared by: Stan Scholl
Nell Hiller
Nick Rives
I Attachment: Status of Fleet and Resolution Waiving formal Bids